Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday. February 20. 2018 Board Chambers. City Hall Invocation by Pastor Don Crossley Pledge of Allegiance to the Flag led by Director Becca Clark Call to Order Meeting called to Order by Mayor Pat McCabe at 7:00 p.m. 1. Roll Call by CItv Clerk Lance Splcer Present- Director Suzanne Dayidson-District 1, Elaine Jones- District 2, Becca Clark-District 3, Larry Williams-District 4, Karen Garcia- District 5, Randy Pale-District 6, and Pat McCabe- Mayor. Also present City Manager David Frasher and City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Approve the Agenda Director Larry Williams made a motion, duly seconded by Director Karen Garcia to approve the agenda. Upon voice vote, the motion unanimously carried 7-0. 3. Consider Minutes of the Board of Directors Meeting > Regular Meeting held on February 6,2018 Motion to Approve the Minutes as Presented. Director Elaine Jones made a motion, duly seconded by Director Becca Clark, to approve the minutes as presented. Upon voice vote, the motion carried 7-0. 4. Consider Recognition of Guests > Koya Suzuki, Hanamaki City Employee Delegate 5. CItv Manager's Report City Manager David Frasher reported on the following items; > Presented the 2017 State of the City Report 6. Board of Directors Announcements > Director Randy Fale requested that an out of state travel item be added to an upcoming Agenda. CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Suzanne Davidson duly seconded by Director Larry Williams that the Consent Agenda be approved. Roll Call Mayor McCabe called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Fale, Garcia, and McCabe,total 7. Voting "no" none, total 0; motion carried 7-0. 7. Consider Resolution No. R-18-19 A Resolution Authorizing The Filing And Acceptance Of A Grant Application With The Arkansas Historic Preservation Program For Central Avenue Historic District National Register Of Historic Places Update And Training And Travel Expenses For The Historic District Commissioners And Staff. 8. Consider Resolution No. R-18-20 A Resolution Approving The Community Development Block Grant (CDBG)Program Year 2017 Consolidated Annual Performance Evaluation Report(CAPER)For Submission To The U.S. Department Of Housing And Urban Development. NEW BUSINESS 9. Consider Resolution No. R-18-21 A Motion entitled,"A Resolution Establishing An Employee Wellness Fund(EWF)Reserve; Amending The 2018 Budget; And For Other Purposes," was taken from the agenda and read by title only(City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Becca Clark. Discussion: Director Randy Fale spoke to the Item. Speakers: Finance Director Dorothea Yates spoke to the Item. Staff: None Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Fale, Garcia, and McCabe,total 7. Voting "no", none, total 0; motion passed 7-0 Whereupon the Motion was declared Adopted. 10. Consider Resolution No. R-18-22 A Motion entitled,"A Resolution Authorizing The Purchase Of Certain Vehicles Pursuant To The State Of Arkansas Cooperative Purchasing Program," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Becca Clark, duly seconded by Director Elaine Jones. Discussion: Director Karen Garcia spoke to the Item. Speakers: Finance Director Dorothea Yates spoke to the Item. Staff: None Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Fale, Garcia, and McCabe, total 7. Voting "no", none,total 0; motion passed 7-0 Whereupon the Motion was declared Adopted. 11. Consider Ordinance No. O-18-07 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Becca Clark, duly seconded by Director Randy Fale, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 6-0. A Motion entitled,"An Ordinance Authorizing An Agreement With Citizens Bank To Provide Short-Term Financing Under Amendment No.78 To The Arkansas Constitution For Certain 2018 Capital Acquisitions; Declaring An Emergency; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Karen Garcia, duly seconded by Director Elaine Jones. Discussion: None Speakers: Finance Director Dorothea Yates spoke to the Item. Staff: None Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Fale, Garcia, and McCabe, total 7. Voting "no", none,total 0; motion passed 7-0 Whereupon the Motion was declared Adopted. Motion to Adopt the Emergency Clause: City Attorney Brian Albright then read the Emergency Clause. Upon completion Director Larry Williams made a motion, duly seconded by Director Karen Garcia to approve the Emergency Clause. Upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Garcia, Fale, and McCabe,total 7. Voting "no", none, total 0; motion passed 7-0. BOARD COMMENTARY 12. Board of Directors' items for Discussion > Mayor Pat McCabe will be attending the DC Fly-In by Board consensus. > Director Randy Fale discussed the recent article in the newspaper about the Boys and Girls Club Closing and the YMCA stepping in and taking care of the children affected. He thanked the YMCA and their Board. 13. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Elaine Jones, duly seconded by Director Larry Williams, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 6-0. The Meeting adjourned at 7:47 p.m. to meet again on Tuesday, March 6, 2018, at 7:00 p.m. DATE : KArLfrh jg, low ATTEST: APPRO Lanee^picer, Cify Clerk McCABE, MA^OR