Board of Directors

city of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday. July 3. 2018 Board Chambers. City Hall Invocation by Pastor Alfred Jones Pledge of Allegiance to the Flag led by Director Randy Pale Call to Order Meeting called to Order by Mayor Pat McCabe at 7:00 p.m. 1. Roll Call by City Clerk Lance Soicer Present- Director Suzanne Davidson- District 1, Director Elaine Jones- District 2, Becca Clark-District 3, Larry Williams-District 4, Karen Garcia- District 5, Randy Fale-District 6, and Pat McCabe- Mayor. Also present Interim City Manager Bill Burrough, Assistant City Manager Lance Spicer, and City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Approve the Agenda Director Elaine Jones made a motion, duly seconded by Director Karen Garcia to approve the agenda. Upon voice vote, the motion unanimously carried 7-0. 3. Consider Minutes of the Board of Directors Meeting > Special Meeting held on June 12, 2018 > Regular Meeting held on June 19, 2018 Motion to Approve the Minutes as Presented. Director Larry Williams made a motion, duly seconded by Director Becca Clark, to approve the minutes as presented. Upon voice vote,the motion carried 7-0. 4. Consider Recognition of Guests > Proclamation: Honoring Don Zimmerman for His Public Service to both Hot Springs and The State of Arkansas 5. Interim City Manaeer^s Report Interim City Manager Bill Burrough reported on the following items: > Hot Springs Compost Facility will give away surplus woodchips and logs during the month of July > All City Offices except public safety and the Airport will be closed in observance of Independence Day > Solid Waste Residential Collection, CAPS, and Earth Angel Recycling pickups will occur one day later than normal > Update on Annexation Area B City Services > Kudos to the Finance Department on the 2017 Comprehensive Annual Financial Report(CAFR) > Update on H20 Hot Springs 6. Board of Directors Announcements > Mayor Pat McCabe announced the Red, White, and Blue Picnic on July 4^*^ on the Arlington Lawn > Mayor Pat McCabe discussed securing pets for the fireworks during the July 4*^ holiday 7. Announcement of Director Karen Garcia as Assistant Mayor (July 2018 thru December 2018) 8. Acknowledgement of Board Agenda and Meeting Dates for July 2018 thru December 2018 CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Randy Fale duly seconded by Director Larry Williams that the Consent Agenda be approved. Roll Call Mayor McCabe called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Garcia, Fale, and McCabe, total 7. Voting "no" none, total 0; motion carried 7-0. > Consider Resolution No. R-18-95 A Resolution Appointing Bert Clevenger To The Hot Springs Housing Authority Board Of Commissioners. > Consider Resolution No. R-18-96 A Resolution Awarding A Contract To RJN Group Inc. For Certain Professional Services (Engineering Design Services) Related To The Tertiary Filters At The Regional Wastewater Treatment Plant. > Consider Resolution No. R-18-97 A Resolution Approving Certain Amendments To The 2018 Budget For The City Of Hot Springs, Arkansas; And For Other Purposes. NEW BUSINESS 9. Consider Resolution No. R-18-98 A Motion entitled, "A Resolution Awarding A Contract To Crist Engineers Inc., For Certain Professional Services Related To The Safety Compliance Improvements Project Located At Bethel, Dillon, Ricks, And Sanderson Lakes Dams," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Becca Clark, duly seconded by Director Elaine Jones. Discussion: Speakers: Engineering Project Manager Todd Piller spoke to the Item. Staff: None Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Garcia, Fale, and McCabe, total 7. Voting "no", none,total 0; motion passed 7-0. Whereupon the Motion was declared Adopted. 10. Consider Ordinance No.0-18-24  Motion to Suspend Rules and Read by Title Only: A motion was made by Director Karen Garcia, duly seconded by Director Randy Faie, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. A Motion entitled, "An Ordinance Approving C-3 Zoning On 1.7 Acres At 2510 Malvern Avenue; Amending the Future Land Use Plan Map To Designate The Area Neighborhood Commercial; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Becca Clark. Discussion: Directors Karen Garcia spoke to the Item. Speakers: Planning and Development Director Kathy Sellman spoke to the Item. Speaking FOR the Item: Chris Polychron. Staff: City Attorney Brian Albright spoke to the Item. Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Garcia, Fale, and McCabe, total 7. Voting "no", none, total 0; motion passed 7-0. Whereupon the Motion was declared Adopted. 11. Consider Ordinance No.0-18-25 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Karen Garcia, duly seconded by Director Elaine Jones, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. A Motion entitled, "An Ordinance Approving C-3 Zoning On 1.5 Acres At 2514 Malvern Avenue; Amending the Future Land Use Plan Map To Designate The Area Neighborhood Commercial; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Becca Clark. Discussion: Mayor Pat McCabe spoke to the Item. Speakers: Planning and Development Director Kathy Sellman spoke to the Item. Speaking FOR the Item: Chris Polychron. Staff: None Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Garcia, Fale, and McCabe, total 7. Voting "no", none, total 0; motion passed 7-0. Whereupon the Motion was declared Adopted. BOARD COMMENTARY 12. Board of Directors^ Items for Discussion  Director Karen Garcia thanked Brian Albright, Bill Burrough, Lance Spicer, and Ed Davis for their participation in the Community Meeting in District 5. > Director Karen Garcia thanked Randy Atkinson and the Sanitation Department for the good job they do in getting holiday messages out to the public. > Director Elaine Jones asked everyone to have a safe 4^*^ of July holiday. > Mayor Pat McCabe thanked Dorethea Yates and her Staff in the Finance Department for their hard work on the CAFR. Mayor Pat McCabe discussed the demolition going on in the Hale Bathhouse. 13. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Elaine Jones, duly seconded by Director Larry Williams, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 7-0. The Meeting adjourned at 7:32 p.m. to meet again on Tuesday, July 17, 2018, at 7:00 p.m. DATE ATTEST: APPROV ity Clerk cCABE, MAYO