Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday. August 7. 2018 Board Chambers. City Hall Invocation by Pastor Wilbert Bates Pledge of Allegiance to the Flag led by Director Larry Williams Call to Order Meeting called to Order by Mayor Pat McCabe at 7:00 p.m. 1. Roll Call by City Clerk Lance Solcer Present- Director Elaine Jones- District 2, Becca Clark-District 3, Larry Williams-District 4, Karen Garcia- District 5, and Pat McCabe- Mayor. Absent- Director Suzanne Davidson- District 1 and Randy Pale- District 6. Also present Interim City Manager Bill Burrough, Assistant City Manager Lance Spicer, and City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Approve the Agenda Director Karen Garcia made a motion, duly seconded by Director Elaine Jones to approve the agenda as presented. Upon voice vote,the motion unanimously carried 5-0. 3. Consider Minutes of the Board of Directors Meeting > Regular Meeting held on July 17, 2018 Motion to Approve the Minutes as Presented. Director Larry Williams made a motion, duly seconded by Director Becca Clark, to approve the minutes as presented. Upon voice vote, the motion carried 5-0. 4. Consider Recognition of Guests > Robert Orr, 2018 National Marathon Mountain Biking Champion, AG 60-64 > Cayden Parker, 2018 USA Cross Country Champion, AG 13-14 & 2018 USA National Short Track Cross Country Champion, AG 11-14 > Gary Troutman, Hot Springs Metro Partnership Presenting The Economic Development Update 5. Interim City Manaeer^s Report Interim City Manager Bill Burrough reported on the following items: > Clean Sweep Update > The Planning and Development Department has scheduled four proposed zoning open house meetings at the Hot Springs Mall for recently annexed residents. > Hot Springs Police Department is hosting a recruiting open house on August 9^*^ from 6pm to 7pm. > Hot Springs Fire Department is hosting a recruitment seminar on August 16^*^.  > Animal Services began Saturday services on August 4^*^. 6. Board of Directors Announcements > Director Karen Garcia announced a public meeting she is hosting on September at 4:30 pm at The Centre at Forest Lakes. > Mayor Pat McCabe announced the Fishing League Worldwide (FLW) Championship Tournament is in town this weekend. > Mayor Pat McCabe announced various events taking place the weekend of November 16-18. CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Larry Williams duly seconded by Director Karen Garcia that the Consent Agenda be approved. Roll Call Mayor McCabe called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Jones, Clark, Williams, Garcia, and McCabe, total 5. Voting "no" none, total 0; motion carried 5-0. > Consider Resolution No. R-18-104 A Resolution Approving The City Of Hot Springs Financial Statements For June, 2018. y Consider Resolution No. R-18-105 A Resolution Authorizing The Filing And Acceptance Of A Grant With The Federal Aviation Administration And The State Of Arkansas Department Of Aeronautics To Fund A Terminal Apron And Taxiways(Phase IV Stage 2). ^ Consider Resolution No. R-18-106 A Resolution Authorizing Application and Acceptance For Arkansas Outdoor Recreation Grant For David F. Watkins Memorial Tunnel Park. > Consider Resolution No. R-18-107 A Resolution Amending Resolution No. 2484 As Amended And Repealing Resolution No. 8144 By Revising The Membership Of The Parks And Trails Advisory Committee. y Consider Resolution No. R-18-108 A Resolution Approving The Purchase Of Two 2019 Chevrolet Silverado 2500HD 4WD Crew Cab Trucks With Service Bodies From National Auto Fleet Group Pursuant To The State Of Arkansas Cooperative Purchasing Program And The Intergovernmental Association With The National Joint Powers Alliance (NJPA) For Use By The Utility Department. > Consider Resolution No. R-18-109 A Resolution Awarding An Annual Supply Contract (ASC) To Arkansas Lime Company For Hydrated Lime. > Consider Resolution No. R-18-110 A Resolution Approving A Bid To Evans Construction, Inc. To Construct A 1700 Square Feet Office Building For The Solid Waste Department. > Consider Resolution No. R-18-111 A Resolution Updating The City Of Hot Springs Intracity Transit Passenger Code Of Conduct. > Consider Resolution No. R-18-112 A Resolution Authorizing The Mayor To Execute An Amendment To The Lease Agreement With SBA Properties, LLC. At 1311 Golf Links Road. NEW BUSINESS 7. Consider Resolution No. R-18-113 A Motion entitled, "A Resolution Adopting The 2018 Water System Master Plan Prepared By Crist Engineers," was taken from the agenda and read by title only (City Attorney).  Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Becca Clark, duly seconded by Director Elaine Jones. Discussion: Director Karen Garcia spoke to the Item. Speakers: Utilities Director Monty Ledbetter spoke to the Item. Staff: None Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Jones, Clark, Williams, Garcia, and McCabe, total 5. Voting "no", none, total 0; motion passed 5-0. Whereupon the Motion was declared Adopted. 8. Consider Ordinance No.0-18-27 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Becca Clark, duly seconded by Director Elaine Jones, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 5-0. A Motion entitled,"An Ordinance Waiving The Requirements Of Competitive Bidding For The Purchase Of Certain Real Property, Located Along Cozy Acres Road, Related To The Ouachita Water Treatment Plant; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Larry Williams, duly seconded by Director Karen Garcia. Discussion: None Speakers: City Engineer Gary Carnahan spoke to the Item. Staff: None Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Jones, Clark, Williams, Garcia, and McCabe, total 5. Voting "no", none, total 0; motion passed 5-0. Whereupon the Motion was declared Adopted. 9. Consider Ordinance No.0-18-28 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Becca Clark, duly seconded by Director Elaine Jones, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 5-0. A Motion entitled, "An Ordinance Amending Koppel-Daniel Planned Development(PD) Zoning At Files Road/Harmony Park Road; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Becca Clark. Discussion: Director Karen Garcia spoke to the Item.  Speakers: Planning and Development Director Kathy Sellman spoke to the Item. Staff: None Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Jones, Clark, Williams, Garcia, and McCabe, total 5. Voting "no", none, total 0; motion passed 5-0. Whereupon the Motion was declared Adopted. 10. Consider Ordinance No. 0-18-29 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Karen Garcia, duly seconded by Director Becca Clark, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote,the motion unanimously carried 5-0. A Motion entitled, "An Ordinance Amending Harmony Park Planned Development(PD) Zoning At 133 Harmony Park Road; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Becca Clark, duly seconded by Director Karen Garcia. Discussion: None Speakers: Planning and Development Director Kathy Sellman spoke to the Item. Staff: None Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Jones, Clark, Williams, Garcia, and McCabe, total 5. Voting "no", none, total 0; motion passed 5-0. Whereupon the Motion was declared Adopted. 11. Consider Ordinance No. O-18-30 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Karen Garcia, duly seconded by Director Larry Williams, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 5-0. A Motion entitled, "An Ordinance Amending Hot Springs Code Title 16 §16-2-152 To Add Animal Attraction As A Conditional Use In Certain Zone Districts; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Becca Clark. Discussion: Mayor Pat McCabe, Director Karen Garcia, and Director Randy Fale spoke to the Item. Speakers: Planning and Development Director Kathy Sellman spoke to the Item. Staff: City Attorney Brian Albright spoke to the Item.  Motion to Amend: Therefore, Director Karen Garcia made a motion, duly seconded by Director Elaine Jones to amend the Ordinance by striking the word wild and inserting the word exotic. Roll Call: Mayor Pat McCabe called for a vote on the Motion to Amend; and upon roll call, the following voted "aye" Directors Jones, Clark, Williams, Garcia, and McCabe, total 5. Voting "no", none, total 0; motion passed 5-0. Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Jones, Clark, Williams, Garcia, and McCabe, total 5. Voting "no", none, total 0; motion passed 5-0. Whereupon the Motion was declared Adopted. 12. Consider Ordinance No. 0-18-31 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Elaine Jones, duly seconded by Director Becca Clark, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote,the motion unanimously carried 5-0. A Motion entitled, "An Ordinance Amending Hot Springs Code Title 16 §16-2-152 To Add Kennel As A Conditional Use In C-3 Zone Districts; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Larry Williams. Discussion: Directors Larry Williams and Karen Garcia spoke to the Item. Speakers: Planning and Development Director Kathy Sellman spoke to the Item. Staff: None Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Jones, Clark, Williams, Garcia, and McCabe, total 5. Voting "no", none, total 0; motion passed 5-0. Whereupon the Motion was declared Adopted. BOARD COMMENTARY 13. Board of Directors'Items for Discussion > Director Elaine Jones announced that on August 11'*^ Author Adrienne Thompson will visit the Garland County Library. > Director Karen Garcia expressed her thanks to various City Departments and Staff. > Director Karen Garcia expressed her thanks to the four individuals who stayed with her after a hit and run. > Mayor Pat McCabe expressed his thanks to Denny McPhate and Bill Burrough for helping with additional parking spaces downtown. 14. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Elaine Jones, duly seconded by Director Larry Williams, that the meeting be adjourned; and upon voice vote.  the motion unanimously carried 5-0. The Meeting adjourned at 8:05 p.m. to meet again on Tuesday, August 21, 2018, at 7:00 p.m. DATE, A/jiicv zi) mR ATTEST: APPRO Lance T McCABE, MAYOR