Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday. September 18. 2018 Board Chambers. Citv Hall Invocation by Victor Arteaga Pledge of Allegiance to the Flag led by Director Suzanne Davidson Call to Order Meeting called to Order by Mayor Pat McCabe at 7:00 p.m. 1. Roll Call bv Citv Clerk Lance Soicer Present- Directors Suzanne Davidson- District 1, Elaine Jones- District 2, Becca Clark-District 3, Director Larry Williams-District 4, Karen Garcia- District 5, Randy Fale-District 6, and Pat McCabe- Mayor. Also present Interim City Manager Bill Burrough, Assistant City Manager Lance Spicer, and City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Approve the Agenda Director Suzanne Davidson made a motion, duly seconded by Director Becca Clark to approve the agenda as presented. Upon voice vote, the motion unanimously carried 7-0. 3. Consider Minutes of the Board of Directors Meeting > Regular Meeting held on August 21, 2018 > Special Meeting held on August 28, 2018 Motion to Approve the Minutes as Presented. Director Larry Williams made a motion, duly seconded by Director Karen Garcia, to approve the minutes as presented. Upon voice vote, the motion carried 7-0, 4. Consider Recognition of Guests > Proclamation: Food Day Presented To Alisha Chapmond > Proclamation: Declaring the results of a Special Election For Issuing Bonds For The Mid-America Science Museum Improvement Projects > Drew Terry, Hot Springs Women of Prayer 5. Interim Citv Manager's Report Interim City Manager Bill Burrough reported on the following items: > Hot Springs Compost Facility will waive the charges for mulch, woodchips, compost, and loading services during the month of September > Free Homebuyers Class offered on September 22"*^ at the Transportation Depot > As part of the Arkansas State Aid City Street Program, paving has begun on 7**^ Street > Beginning Sunday night, Arkansas Department Of Transportation will repave Park Avenue from Whittlngton Ave. to the Gorge Road  > Hot Springs Police Department invites all citizens to National Night Out on October 2"'' > Majestic Site Update 6. Board of Directors Announcements > Director Karen Garcia announced that National Night Out in District 5 will be begin at 5pm at 305 Forrest Lakes Blvd. > Director Karen Garcia announced a City Candidate Forum on October IS*'' CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Karen Garcia duly seconded by Director Elaine Jones that the Consent Agenda be approved. Roll Call Mayor McCabe called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Garcia, Fale, and McCabe,total 7. Voting "no" none, total 0; motion carried 7-0. > Consider Resolution No. R-18-121 A Resolution Making Certain Budget Adjustments To The 2018 Adopted Budget For The City Of Hot Springs, Arkansas. > Consider Resolution No. R-18-122 A Resolution Approving A Bid Award And Contract With Crow Paving Inc., For Stage 2 Of The Airport's Terminal Apron And Taxiway Project. > Consider Resolution No. R-18-123 A Resolution Approving A Contract With Garver, LLC For Construction Services For Stage 2 Of The Airport's Terminal Apron And Taxiway Project. > Consider Resolution No. R-18-124 A Resolution Authorizing A Memorandum Of Understanding Between The City Of Hot Springs And The Hot Springs School District Regarding Contract Payment For School Resource Officers. > Consider Resolution No. R-18-125 A Resolution Authorizing A Memorandum Of Understanding Between The City Of Hot Springs And The Lakeside School District Regarding Contract Payment For A School Resource Officer. > Consider Resolution No. R-18-126 A Resolution Adopting The Transit Asset Management Plan For Intracity Transit. > Consider Resolution No. R-18-127 A Resolution Approving The Destruction Of Certain City Records. NEW BUSINESS 7. Consider Resolution No. R-18-128 A Motion entitled, "A Resolution Amending Community Development Block Grant(CDBG) Fiscal Years (FY) 2014, 2017, & 2018 Annual Action Plans (AAP) As Amended To Reallocate $33,006.44 To Eligible Projects," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Randy Fale. Discussion: None Speakers: Planning and Development Director Kathy Sellman spoke to the Item. Staff: None  Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Garcia, Fale, and McCabe, total 7. Voting "no", none, total 0; motion passed 7-0. Whereupon the Motion was declared Adopted. 8. Consider Resolution No. R-18-129 A Motion entitled, "A Resolution Authorizing A Lease Agreement With GRGCB, LLC For Certain City Property Located At 349 Malvern Avenue (Tabled on 8-21-18)," was taken from the agenda and read by title only (City Attorney). Discussion: Directors Becca Clark and Larry Williams spoke to the Item. Speakers: Assistant City Manager Lance Spicer spoke to the Item. Staff: City Attorney Brian Albright spoke to the Item. Motion to Table: Thereafter, Director Randy Fale made a motion was made by Director Randy Fale to table the Item until the November 20*^ Board of Directors Meeting, duly seconded by Director Larry Williams. Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Garcia, Fale, and McCabe, total 7. Voting "no", none,total 0; motion passed 7-0. Whereupon the Motion was declared Adopted. 9. Consider Resolution No. R-18-130 A Motion entitled, "A Resolution Establishing A Downtown Business District Parking Advisory Committee For The City Of Hot Springs, Arkansas," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Becca Clark, duly seconded by Director Suzanne Davidson. Discussion: Directors Karen Garcia, Suzanne Davidson, Randy Fale, Becca Clark, and Mayor Pat McCabe spoke to the Item. Speakers: Assistant City Manager Lance Spicer spoke to the Item. Staff: City Attorney Brian Albright and Interim City Manager Bill Burrough spoke to the Item. Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Garcia, Fale, and McCabe, total 7. Voting "no", none, total 0; motion passed 7-0. Whereupon the Motion was declared Adopted. BOARD COMMENTARY 10. Board of Directors* Items for Discussion > Director Larry Williams discussed presenting a Proclamation for Constitution Week.  > Director Karen Garcia gave a shout out to the Neighborhood Services Department. > Director Karen Garcia thanked everyone involved in the First Responders Parade. > Director Karen Garcia thanked Mayor McCabe and other witnesses in the Congressional Hearing that took place in the Board Chambers. > Director Suzanne Davidson discussed the Park Avenue area. > Mayor Pat McCabe discussed the Congressional Committee Hearing on Natural Resources. 11. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Elaine Jones, duly seconded by Director Larry Williams, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 7-0. The Meeting adjourned at 7:50 p.m. to meet again on Tuesday, October 2, 2018, at 7:00 p.m. DATE: Z,ZOl^ ATTEST: APP picer. PAT McCAB