Board of Directors

MINUTES Board of Directors Meeting 7:00 PM - Tuesday, April 2, 2019 Board Chambers, City Hall Invocation by Zach Davis Pledge of Allegiance led by Mayor Pat McCabe Call to Order A. ROLL CALL OF BOARD OF DIRECTORS Present: Directors Suzanne Davidson-District 1, Elaine Jones-District 2, Becca Clark-District 3, Carroll Weatherford-District 4, Karen Garcia-District 5, Randy Fale-District 6, and Pat McCabe-Mayor. Not Present: None Also Present: Brian Albright-City Attorney, Bill Burrough-City Manager, and Lance Spicer-Asst. City Manager/City Clerk B. CONSIDER APPROVAL OF THE AGENDA Motion to Approve the Agenda Director Fale made a motion, duly seconded by Director Garcia to approve the agenda as presented. Upon voice vote, the motion unanimously carried 7-0. C. CONSIDER APPROVAL OF MINUTES > Special Called Meeting held on March 12, 2019 > Regular Meeting held on March 19, 2019 Motion to Approve the Minutes as Presented Director Clark made a motion, duly seconded by Director Davidson, to approve the minutes as presented. Upon voice vote, the motion carried 7-0. D. RECOGNITION OF GUESTS > Meredith Finn, President of Hot Springs Farmer’s and Artisan’s Market E. CONSIDER CITY MANAGER’S REPORT  City Manager Bill Burrough reported on the following items: > · There was a strong turnout and extensive public input during this week's Majestic property redevelopment public input sessions. · There will be an agreement signing at Oak Bower Group Use Area at DeGray Lake on April 3rd. · The Cityside Spring Fling Cleanup Event will take place on April 27-28. · Visit Hot Springs and other partner agencies will sponsor a monthly Full Moon Rides series through December. · Parks & Trails will host the help keep the Greenway beautiful on April 6th. · Trails Coordinator Ken Freeman has a bridge in his name in the Northwoods. · There will be a retirement celebration for Terry Payne on Friday, April 12th from 1-3 pm in the Board Chambers at City Hall. F. BOARD OF DIRECTORS ANNOUNCEMENTS REGARDING UPCOMING EVENTS > None brought forth. G. CONSENT AGENDA SECTION Motion to Approve the Consent Agenda A motion was made by Director Garcia duly seconded by Director Weatherford that the Consent Agenda be approved. Roll Call: Mayor McCabe called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark Weatherford, Garcia, Fale, and McCabe, total 7. Voting "no", none, total 0; motion carried 7-0. 1. Consider Resolution No. R-19-49 A Resolution Approving The City Of Hot Springs Financial Statements For January And February, 2019. 2. Consider Resolution No. R-19-50 A Resolution Awarding A Contract To Wildan Financial Services, To Provide Certain Professional Services (Analysis Of Water And Wastewater Rates). 3. Consider Resolution No. R-19-51 A Resolution Awarding The Contract For Mowing/Ground Maintenance Annual Supply Contract Of Various Locations To Blades Of Glory Of Hot Springs 4. Consider Resolution No. R-19-52 A Resolution Approving Additional Project Scope And Expenses Incurred At Reverend James Donald Rice Park, 511 Pleasant Street. 5. Consider Resolution No. R-19-53 A Resolution Authorizing The Filing And Acceptance Of A Grant Application With Entergy Services, LLC., Environmental Initiatives Fund For Certain Environmental Projects. H. NEW BUSINESS 1. Consider Resolution No. R-19-54 Board of Directors April 2, 2019  A Resolution Authorizing The Mayor To Execute A Lease Agreement With Historic Downtown Farmers Market, Inc., For Certain Property Within The Transportation Plaza, 121 Orange Street. Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Clark, duly seconded by Director Garcia. Discussion: none Speakers: none Staff: none Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Weatherford, Garcia, Fale and McCabe, total 7. Voting "no", none, total 0; motion passed 7-0. 2. Consider Resolution R-19-55 Awarding A Contract To Crist Engineers, Inc. For Certain Professional Engineering Design Services (For Task Orders 20, 21 and 22 Related To The Lake Ouachita Water Supply Project). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Fale, duly seconded by Director Weatherford. Discussion: Todd Pillar, Engineering Speakers: Bob Driggers, Opposed Staff: none Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Weatherford, Garcia, Fale and McCabe, total 7. Voting "no", none, total 0; motion passed 7-0. 3. Consider Resolution No. R-19-56 A Resolution Authorizing The Mayor To Execute The DeGray Lake Water Storage Agreement With the United States Department of Army And Approving Certain Amendments To the 2019 Budget For the City Of Hot Springs, Arkansas. Board of Directors April 2, 2019  Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Jones, duly seconded by Director Clark. Discussion: Bill Burrough, City Manager; Director Fale, Director Garcia, Brian Albright, City Attorney Speakers: Bob Driggers, Jim Miles, Lloyd Hoffman; Opposed Staff: none Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Weatherford, Garcia, Fale and McCabe, total 7. Voting "no", none, total 0; motion passed 7-0. 4. Consider Ordinance No. O-19-14 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Clark, duly seconded by Director Davidson, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. A Motion entitled, "An Ordinance Waiving The Requirements Of Competitive Bidding For The Purchase Of Real Property Located Along Pineland Drive From PJMW Timberlands, LLC.; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Weatherford and duly seconded by Director Davidson. Discussion: Gary Carnahan, Engineering Speakers: none Staff: none Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Weatherford, Garcia, Fale and McCabe, total 7. Voting "no", none, total 0; motion passed 7-0. 5. Consider Ordinance No. O-19-15 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Clark, duly seconded by Director Weatherford, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. A Motion entitled, "An Ordinance Waiving The Requirements Of Competitive Board of Directors April 2, 2019  Bidding For Credit Card Services; Awarding A Contract To Automated Merchant Systems; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Clark and duly seconded by Director Garcia. Discussion: Randy Outler, Utility Billing Services Speakers: none Staff: none Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Weatherford, Garcia, Fale and McCabe, total 7. Voting "no", none, total 0; motion passed 7-0. BOARD COMMENTARY (NO ACTION) I. BOARD COMMENTARY > · Mayor McCabe recognized Anthony Tidwell, a Governor's Arts Award winner, for his work through Cutwell 4 Kids. · Director Garcia will host a public meeting on April 15 at 4:30 at the Centre at Forest Lakes. HSPD Corporal Joey Williams will speak about Neighborhood Watch. · Director Davidson announced that April 23 will be her last city board meeting. J. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Jones, duly seconded by Director Weatherford, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 7-0. The meeting adjourned at 8:16 p.m. to meet again on Tuesday, April 16, 2019 at 7:00 p.m. DATE: ____________________________________ ATTEST: __________________________________ Lance Spicer, City Clerk Board of Directors April 2, 2019 APPROVED:________________________________ PAT McCABE, MAYOR Board of Directors April 2, 2019