Board of Directors

MINUTES Board of Directors Meeting 7:00 PM - Tuesday, June 18, 2019 Board Chambers, City Hall Invocation by Sara Fowler, Executive Director of United Way Pledge of Allegiance led by Mayor Pat McCabe Call to Order A. ROLL CALL OF BOARD OF DIRECTORS Present: Directors Erin Holliday-District 1, Elaine Jones-District 2, Becca Clark- District 3, Carroll Weatherford-District 4, Randy Fale-District 6 Not Present: Karen Garcia-District 5 Also Present: Bill Burrough-City Manager, Brian Albright-City Attorney, Lance Spicer- Deputy City Manager B. CONSIDER APPROVAL OF THE AGENDA Motion to Approve the Agenda Director Jones made a motion, duly seconded by Director Weatherford to approve the agenda as presented. Upon voice vote, the motion unanimously carried 6-0. C. CONSIDER APPROVAL OF MINUTES > Regular Meeting held on Tuesday, June 18, 2019 Motion to Approve the Minutes as Presented Director Fale made a motion, duly seconded by Director Clark to approve the minutes as presented. Upon a voice vote, the motion carried 6-0. D. RECOGNITION OF GUESTS • Proclamation: Community Commitment to Poverty Reduction given to Lynn Blankenship - Executive Director of CCMC E. CONSIDER CITY MANAGER’S REPORT • Staff & Board participated in the Arkansas Municipal League Conference in Little Rock. • Director Holliday has been proactive in meeting with different Department Heads and Page 1 of 6  staff regarding their department functions for an orientation into the City. • Staff participated in the Grand Opening of the Reverend Donald J. Rice Park. • The City is adding an Instagram and Flickr account. • The Hot Springs Police Department in conjunction with the Garland County Sheriff's Office has conducted the first two Teen Police Academies. F. BOARD OF DIRECTORS ANNOUNCEMENTS REGARDING UPCOMING EVENTS • Director Becca Clark reminded all of the Free Homebuyer Class on Saturday, June 22, 2019 from 9:30 a.m. to 2:30 p.m. at the Transportation Depot. • Director Elaine Jones mentioned on Thursday, June 27, 2019 at 11:00 a.m. at the Greenway Trail, there will be a ceremony honoring all who gave their time and money toward for the trail. • Director Fale mentioned the Hot Springs Police Department is accepting applications for police officers and they will have an open house on Tuesday, July 9, 2019 at 6:00 p.m. • Mayor McCabe reminded all that the Red, White & Blue picnic will be Thursday, July 4, 2019 on the Arlington Lawn and is free to the public. CONSENT AGENDA SECTION Motion to Approve the Consent Agenda A motion was made by Director Weatherford, duly seconded by Director Jones that the Consent Agenda be approved. Roll Call: Upon Roll Call, the following voted "aye" Directors Holliday, Jones, Clark, Weatherford, Fale and McCabe, total 6. Voting "no", none, total 0; motion carried 6-0. 1. Consider Resolution R-19-94 A Resolution Applying For And Accepting A Grant With The State Of Arkansas (National Highway Safety & Administration) For One Full-Time Clerk And Various Supplies (D.W.I. Court Operations) 2. Consider Resolution R-19-95 A Resolution Approving The Filing And Acceptance Of A Grant With The Federal Aviation Administration And The State Of Arkansas Department Of Aeronautics. 3. Consider Resolution R-19-96 A Resolution Authorizing An Agreement With The Highway 70 West Sewer Improvement District #46 And Accepting Certain Sewer Improvements. 4. Consider Resolution R-19-97 A Resolution Awarding A Change Order To Cate, Inc. for 2018 CDBG Improvements On Myrtle Street. 5. Consider Resolution R-19-98 A Resolution Awarding A Contract to Craig Brumley Construction, Inc. For Stormwater Drainage Repairs On Walnut Street. 6. Consider Resolution R-19-99 A Resolution Reserving Cravens Drive As A Street Name In The City of Hot Springs Master Street Listing. 7. Consider Resolution R-19-100 A Resolution Reserving Bombero Lane As A Board of Directors June 18, 2019 Page 2 of 6  Street Name In The City of Hot Springs Master Street Listing. 8. Consider Resolution R-19-101 A Resolution Amending The 2019 Solid Waste Budget, Approving Certain Expenses Related To The Hot Springs Recycling Center. 9. Consider Resolution R-19-102 A Resolution Approving The Purchase Of One Solid Waste Front Load Collection Vehicle From River City Hydraulics. 10. Consider Resolution R-19-103 A Resolution Awarding A Bid To Environmental Process Systems, Inc. For Installation Of The Winkler Road Lift Station Diesel Back-Up Pump. NEW BUSINESS 1. Consider Resolution R-19-104 A Resolution Expressing Support For Improved Reporting Information From The Arkansas Department Of Finance And Administration Regarding Local Sales Tax Collection Information. A Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Clark, duly seconded by Director Fale. Discussion: Lance Spicer, Deputy City Manager Speaker: none Staff: none Roll Call: Mayor Pat McCabe called for a vote on the motion to adopt; and upon roll call, the following voted "aye" Directors Holliday, Jones, Clark, Weatherford, Fale and McCabe, total 6. Voting "no", none, total 0. Motion passed 6-0. 2. Consider Resolution R-19-105 Resolution Adopting the 2019-2023 Community Development Block Grant Consolidated Plan. A Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Clark, duly seconded by Director Holliday. Discussion: Kathy Sellman, Director of Planning & Development Speaker: Alice Marshal-Crescent Street Staff: none Roll Call: Mayor Pat McCabe called for a vote on the motion to adopt; and upon roll call, the following voted "aye" Directors Holliday, Jones, Clark, Board of Directors June 18, 2019 Page 3 of 6  Weatherford, Fale and McCabe, total 6. Voting "no", none, total 0. Motion passed 6-0. 3. Consider Resolution R-19-106 A Resolution Approving FY2019 Community Development Block Grant (CDBG) Annual Action Plan. A Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Fale, duly seconded by Director Jones. Discussion: none Speaker: none Staff: none Roll Call: Mayor Pat McCabe called for a vote on the motion to adopt; and upon roll call, the following voted "aye" Directors Holliday, Jones, Clark, Weatherford, Fale and McCabe, total 6. Voting "no", none, total 0. Motion passed 6-0. 4. Consider Ordinance O-19-22 A Motion to Suspend Rules and Read by Title Only: A motion was made by Director Weatherford, duly seconded by Director Clark, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 6-0. A Motion Entitled, "An Ordinance Approving Schindler Elevator Corporation As A Sole Source Vendor, Awarding A Contract For The Installation Of An Elevator At The Exchange Street Parking Deck; And For Other Purposes." was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Jones and duly seconded by Director Weatherford. Discussion: Denny McPhate, Public Works Director Speakers: none Staff: none Roll Call: Mayor Pat McCabe called for a vote on the Motion to Adopt; upon roll call, the following voted "aye" Directors Holliday, Jones, Clark, Weatherford, Fale and McCabe, total 6. Voting "no", none, total 0. Motion passed 6-0. 5. Consider Ordinance O-19-23 Board of Directors June 18, 2019 Page 4 of 6  A Motion to Suspend Rules and Read by Title Only: A motion was made by Director Clark, duly seconded by Director Fale, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 6-0. A Motion Entitled, "An Ordinance Waiving Competitive Bidding, Authorizing The Purchase Of Certain Real Property (Parcel ID # 52159) Located Along Hot Springs Creek," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Weatherford and duly seconded by Director Holliday. Discussion: Denny McPhate, Public Works Director Speakers: none Staff: none Roll Call: Mayor Pat McCabe called for a vote on the Motion to Adopt; upon roll call, the following voted "aye" Directors Holliday, Jones, Clark, Weatherford, Fale and McCabe, total 6. Voting "no", none, total 0. Motion passed 6-0. 6. Consider Ordinance O-19-24 A Motion to Suspend Rules and Read by Title Only: A motion was made by Director Fale, duly seconded by Director Weatherford, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 6-0. A Motion Entitled, "An Ordinance Approving Certain Changes To The Street Description Of Frazier Street, Amending Ordinance No. 4062; And For Other Purposes.," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Jones and duly seconded by Director Clark. Discussion: Denny McPhate, Public Works Director Speakers: none Staff: none Roll Call: Mayor Pat McCabe called for a vote on the Motion to Adopt; upon roll call, the following voted "aye" Directors Holliday, Jones, Clark, Weatherford, Fale and McCabe, total 6. Voting "no", none, total 0. Motion passed 6-0. G. BOARD COMMENTARY None Board of Directors June 18, 2019 Page 5 of 6 H. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Jones, duly seconded by Director Clark, that the meeting be adjourned; and upon voice vote, the motion was unanimously carried 6-0. The meeting adjourned at 7:41 p.m. to meet again on Tuesday, July 2, 2019 at 7:00 p.m. DATE: ATTEST: Harmony H. Morrissey, City Clerk APPROVED: Pat McCabe, Mayor Board of Directors June 18, 2019 Page 6 of 6