Board of Directors

MINUTES Board of Directors Meeting 6:00 PM - Tuesday, August 5, 2025 Board Chambers, City Hall Invocation Pledge of Allegiance led by Mayor Pat McCabe Call to Order A. ROLL CALL OF BOARD OF DIRECTORS Present: Director Erin Holliday -District 1, Phyllis Beard - District 2 (left early), Marcia Dobbs-Smith - District 3, Dudley Webb III - District 4, Karen Garcia - District 5, Steve Trusty - District 6, Pat McCabe - Mayor Not Present: none Also Present: Bill Burrough - City Manager, Brian Albright - City Attorney, Lance Spicer - Deputy City Manager, Denny McPhate - Deputy City Manager, Harmony Morrissey - City Clerk B. CONSIDER APPROVAL OF THE AGENDA Motion to Amend the Agenda as Presented Director Webb made a motion, duly seconded by Director Dobbs-Smith, to move item #7 (R- 25-150) to New Business. Upon voice vote the motion passed 7-0. Director Garcia made a motion, duly seconded by Director Trusty, to move item #1 (R-25-144) to New Business. Upon voice vote the motion passed 7-0. Director Garcia made a motion, duly seconded by Director Webb, to accept the agenda as amended. Upon voice vote the motion passed 7-0. C. CONSIDER APPROVAL OF MINUTES Motion to Approve the Minutes as Presented Director Trusty made a motion, duly seconded by Director Dobbs-Smith, to approve the minutes as presented. Upon voice vote the motion passed 7-0. > Regular Meeting held on July 15, 2025 D. RECOGNITION OF GUESTS Page 1 of 7   Cole McCaskill and Gary Jackson of the Greater Hot Springs Chamber of Commerce and Hot Springs Metro Partnership delivered the economic development report  Mary Zunick, Hot Springs Sister City Executive Director shared the Sister City International award for Best Overall Program  Hot Springs Chief Billy Hrvatin recognized Officer First Class Zach Hoofman, the Hot Springs Police Department's first ever recipient of the Cpl. Brent Scrimshire Distinguised Service Award E. CONSIDER CITY MANAGER’S REPORT City Manager Bill Burrough reported on the following items:  New Hires o Dustin Rhodes - Water Distribution o Cade Emerson - Fire o Brandon Beauchamp - Wastewater Lifts o Norman Juarez - Solid Waste o Lea Fava - Solid Waste o Shawn Gallagher - UBS Meter Maintenance o Kristi Heavner - Planning & Development  Promotions o Doug Harper - Wastewater Construction promoted to Utilities Crew Leader  Smoke Testing o The City of Hot Springs has contracted RJN Group to perform sanitary sewer inspections on approximately 15% of the system. These areas have been prioritized due to their high amount of surface water that inflows or infiltrates into the sanitary sewer. Over the next few weeks, inspection crews will begin conducting a physical survey of the City of Hot Springs’s sewer system. This effort is part of an ongoing initiative to identify defects and other maintenance needs within the system. As part of this effort, RJN crews will:  Open and inspect manholes located in streets and easements  Conduct "SMOKE TESTING" of sewer lines o What to Expect During Smoke Testing  You may see smoke coming from roof vent stacks or openings in the ground  Police Department o The Hot Springs Overdose Response Team is hosting the 4th Annual Overdose Response Conference on August 7 - 8 at the Oaklawn Racing Event Center, 2705 Central Avenue. Join other participants in the conversation about how Police and Peer Recovery Specialist partnerships are helping change lives and make communities safer all across Arkansas. Board of Directors August 5, 2025 Page 2 of 7  o Speakers include:  Ben Westhoff, Investigative Journalist and author of the book, Fentanyl Inc.  Clay Fowlkes, U.S. Attorney for the Western District of Arkansas  Casey Copeland, Director of Arkansas Peer Recovery Services  Kirk Lane, Director of the Arkansas Opioid Recovery Partnership  and more!  ORVA Convention o The City of Hot Springs is hosting the 58th Annual Ouachita River Valley Association (ORVA) Convention on August 14 – 15 at the DoubleTree by Hilton Hot Springs. The convention is expecting more than 100 participants. o ORVA is a non-profit organization that promotes the development of water and land resources projects that are engineered and economically feasible, environmentally sustainable, and publicly acceptable that enhance the general welfare of the people of the Ouachita River Basin in Arkansas, Louisiana, and the nation. It has existed for more than 130 years.  Tip A Cop Event o Our Tip A Cop event at Longhorn ended up raising a total of $9,600 for Special Olympics. Also a shout out to Longhorn for be the host site again and donating 10% of the house (which is part of that total).  Community Resource Center o Recently, the Hot Springs Community Resource Center (CRC) received $5,000 from the Hot Springs Fifty for the Future. These funds will go towards the $50,000 match campaign. In addition, Levi Hospital donated 31 bed frames, which will be equipped with a mattress, for the struggling aging population to use during the below-freezing winter nights. In total, the CRC now has more than 110 beds to use during warming and cooling shelter events for those in need. o Also recently, the Hot Springs Community Resource Center (CRC) received $11,400 from the Elks Lodge #380 Foundation. These funds were raised from the Summer Soiree event held at The Hamilton where 150 showed up.  2026 Budget o Staff is preparing for the 2026 budget. o The City of Hot Springs is in a good economic position and looking forward to sales tax return for late summer. F. BOARD OF DIRECTORS ANNOUNCEMENTS REGARDING UPCOMING EVENTS  Director Dudley Webb III o Charity Football Game - Hot Springs vs Lake Hamilton  Tuesday, August 19th at 7:00 pm at Hot Springs School District Board of Directors August 5, 2025 Page 3 of 7  o Hot Springs Baseball Weekend  August 8th & 9th at the Hot Springs Convention Center, 134 Convention Blvd.  Director Karen Garcia o Firefighter Award  Wednesday, August 6th at the Elks Lodge  Recognizing the Hot Springs Fire Department's firefighter of the year award o Community Meeting  August 21st at 4:00 pm at Chittum Venue at Forest Lakes CONSENT AGENDA SECTION Director Webb made a motion, duly seconded by Director Trusty, to approve the Consent Agenda. Upon voice vote the motion passed 7-0. 1. Consider Resolution R-25-145 A Resolution Awarding A Bid To Rush Truck Centers Of Arkansas, Inc. For The Purchase Of A Recycling Truck For The Solid Waste Department. ($253,355.44) 2. Consider Resolution R-25-146 A Resolution Authorizing The Filing And Acceptance Of A Grant Application For FY 2025 With The Federal Transit Administration For Federal Transportation Assistance Authorized By 49 U.S.C. § 5307 Urbanized Area Grant Program For Hot Springs Intracity Transit. 3. Consider Resolution R-25-147 A Resolution Authorizing The Filing And Acceptance Of FY 2025 Federal Transit Administration 49 U.S.C. § 5339 Bus And Bus Facilities Grant Program Funds For Hot Springs Intracity Transit. 4. Consider Resolution R-25-148 A Resolution Authorizing The Filing And Acceptance Of A Grant With The Federal Aviation Administration For Phase 2 Project No. 2402527, The Taxiway Shift Project At The Hot Springs Memorial Airport; And Authorizing A Budget Amendment. 5. Consider Resolution R-25-149 A Resolution Authorizing The Filing For And Acceptance Of A Grant From The Federal Aviation Administration (FAA) And From Arkansas Division Of Aeronautics (ADA) For Project No. 2400193, The Aircraft Storage Hangar Construction Project Adjacent To The South Ramp Near Runway 31 Storage Hangar At The Hot Springs Memorial Airport; And Authorizing A Budget Amendment. NEW BUSINESS 1. Consider Resolution R-25-144 A Resolution Amending Resolution No. 10336, Exhibit A, By Approving An Increase To The Operator's Rate Schedule As Set Out In The Non-Exclusive Franchise Agreement For The Operation Of A Specialty Transit Service By Jason Board of Directors August 5, 2025 Page 4 of 7  Bennett d/b/a JJ's Pedicabs. Motion to Adopt as Read: Thereafter, a motion was made by Director Dobbs- Smith, duly seconded by Director Webb. Discussion: Directors Dobbs-Smith, Webb, and Garcia Speaker: Jason Bennett - owner Staff: Harmony Morrissey - City Clerk Motion to Amend: Director Webb made a motion to refer to the Transportation Advisory Committee and make recommendations to the Board of Directors regarding proposed rate structure increase; duly seconded by Director Garcia. Roll Call: Mayor Pat McCabe called for a vote on the Motion to Adopt as Amended; and upon roll call the following voted "aye", Directors Webb, Garcia, Trusty and McCabe, total 4. Voting "no", Directors Holliday, Beard and Dobbs-Smith, total 3. Motion passed 4-3. 2. Consider Resolution R-25-150 A Resolution Authorizing The Filing And Acceptance Of A Grant From The Arkansas Emergency Solutions Grant (ESG) Program For Phase 2 Renovations At The Community Resource Center. Motion to Adopt as Read: Thereafter, a motion was made by Director Webb, duly seconded by Director Trusty. Discussion: Directors Holliday, Dobbs-Smith, Webb, Garcia, Trusty and McCabe Speaker: none Staff: Sarah Delozier - Finance Grants Writer Roll Call: Mayor Pat McCabe called for a vote on the Motion to Adopt; and upon roll call the following voted "aye", Directors Holliday, Beard, Dobbs- Smith, Garcia, Trusty and McCabe, total 6. Voting "no", Director Webb, total 1. Motion passed 6-1. 3. Consider Resolution R-25-151 A Resolution Acknowledging The Review Of The 2024 Annual Comprehensive Financial (Audit) Report. Motion to Adopt as Read: Thereafter, a motion was made by Director Dobbs- Smith, duly seconded by Director Webb. Board of Directors August 5, 2025 Page 5 of 7  Discussion: Directors Webb and Garcia Speaker: Becca Kiser, CPA - Forvis Mazars Audit Scope and Results  Unmodified "Clean" Opinions  Independent Auditor's Report on Basic Financial Statements  Report on Internal Control Ove Financial Reporting and on Compliance and Other Matters Based on an Audit of the Financial Statements Performed in Accordance with Government Auditing Standards - Independent Auditor's Report  Report on Compliance for Each Major Federal Program and Report on Internal Control Over Compliance - Independent Auditor's Report  Internal Control Over Financial Reporting o Material Weaknesses or Significant Deficiencies  No matters reportable  Internal Control Over the Major Federal Awards Programs o Material Weaknesses or Significant Deficiencies  No matters reportable Staff: Karen Scott - Finance Director Roll Call: Mayor Pat McCabe called for a vote on the Motion to Adopt; and upon roll call the following voted "aye", Directors Holliday, Beard, Dobbs- Smith, Webb, Garcia, Trusty and McCabe, total 7. Voting "no", none, total 0. Motion passed 7-0. G. BOARD COMMENTARY  Director Karen Garcia o Gave an apology to the Board of Directors, but due to a scheduling issue with a delayed flight she will not be able to attend the budget meeting as previously scheduled.  Director Steve Trusty o Appreciation to Friday, Eldridge & Clark in attending the meeting, gives the utmost confidence in the firm.  Mayor Pat McCabe o Price Gardner and Ryan Bowman of Friday, Eldridge & Clark spoke regarding statements made at previous meeting. H. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Garcia, duly seconded by Director Webb, that the meeting be adjourned; and upon voice vote Board of Directors August 5, 2025 Page 6 of 7 the motion passed 6-0. The meeting adjourned at 7:27 p.m. to meet again on Tuesday, August 19th, 2025 at 6:00 p.m. PUBLIC COMMENTARY _________________________________________________________________ DATE: _________________________________________________________________ Harmony H. Morrissey, City Clerk ___________________________________________________________ Pat McCabe, Mayor Board of Directors August 5, 2025 Page 7 of 7