Community Development Advisory Committee (CDAC)

AGENDA City of Hot Springs Community Development Advisory Committee (CDAC) March 3, 2022 City of Hot Springs Board Chambers, 133 Convention Blvd, Hot Springs, AR 71901 In-Person and Virtual Teleconference Meeting 1. Call to Order CDAC Chair, Larry Williams calls the meeting to order at: 1:06 pm In attendance were: Larry Williams, CDAC Chair Alice Marshall, CDAC Member Kelly Thomason, CDAC Member Becca Clark, CDAC Member (virtual attendee on Zoom) Gene Williams, CDAC Member was not present. Andrew Coker, CDBG Administrator Kathy Sellman, Planning and Development Director Anthony Whittington Cindy Rigers Janice Jones Janice Davis Anne Quinn Regina Wade Willie Wade Raymond Thompson Debbie Thompson Mark Toth Sue Legal Jean Lacefield Anthony Tidwell Michael Hill Lance Spicer Gary Carnahan  Copies of the agenda, application presenter & attendee sign-in sheets, and a list of 2022 application descriptions with requested funding amount were made available to all in attendance. 2. Roll Call: Kelly Thomason, Alice Marshall, Gene Williams, Becca Clark, Larry Williams Present members were: Kelly Thomason Alice Marshall Becca Clark (virtual attendance) Larry Williams Absent members were: Gene Williams 3. Approval of February 17, 2022 meeting minutes Motion to Approve: Kelly Thomason 2nd: Alice Marshall February 17, 2022 meeting minutes were approved with edits to typos of dates in the minutes. 4. New Business A. Public Presentation of FY2022 CDBG Applications i. Andrew Coker will review the procedures for the presentation of applications. Funding isn’t guaranteed by priority list CDAC members and presenters must speak up into the microphone to be recorded (is a public session) Applications will be heard on an alphabetical basis 1. Each applicant will be called in the order in which they signed in to speak. 2. Each applicant will be allotted 3 minutes to present their applications. 3. CDAC members may ask the presenter questions. ii. Applicant Presentations and CDAC Questions: B. Open Public Comment Period  A. The public will be provided a time for open comment after each applicant has had the opportunity to present. B. Written comment forms are available at back No public comments were received. C. CDAC Priority List A. The CDAC members will publicly discuss the merits of each application and will set a prioritized recommendation list for the City of Hot Springs Board of Directors to approve. Transcription of the CDAC priority list deliberation: Larry Williams, CDAC Chair 0:01 The habitat lot acquisition, the quachita children and family youth, and youth and family services had a score of 20. The playground for the same had a 20. Cut well for kids had a score of 26. And Miss Idas house of care and love had a score of 33. I assume that the first priority would be our CDBG planning and administration would be our first priority is that agreed?. Alice Marshall, CDAC member 0:46 Mhm. Becca Clark, CDAC member 0:46 Yes. Larry Williams, CDAC Chair 0:48 That's number one. Alright. The floor is open for discussion about further rankings after that. Becca Clark, CDAC member 1:02 This is becca. My thought is that habitat so perfectly fits the goals of this program. That should be near the top. Larry Williams, CDAC Chair 1:16 I would agree with that. They're one of the few applicants I think maybe the only applicant that's actually providing housing for individuals. So do we want to rank that second? That's fine. Alice? Did I see a head movement there. Alice Marshall, CDAC member 1:39 Well, I saw a little different but you say you want to rank that one second? You didn't consider Park Avenue? Andrew Coker 1:52 Committee members, can we remind to speak into the microphones, please? Just for the recording sake. Alice Marshall, CDAC member 1:59 Larry, which one did you consider second? Larry Williams, CDAC Chair 2:02 Habitat lot acquisition? That's it. You're shaking your head, no? Alice Marshall, CDAC member 2:11 What about you, Becky? Ask her. She may have a consideration, Larry Williams, CDAC Chair 2:15 I think Becca made it second. I would agree with Becca. What about you, Kelly? Kelly Thomason, CDAC member 2:21 Yeah, that's fine. Larry Williams, CDAC Chair 2:22 Okay, we're gonna make it number two. Who would be your third? Alice? Alice Marshall, CDAC member 2:30 Do you have a 4.0? Well, now I have two on my list. Larry Williams, CDAC Chair 2:37 Okay. Alice Marshall, CDAC member 2:39 Well, I have one this is but I do have a Park Avenue two. So if you had a fourth, one to choose from, I would make Park Avenue and then Miss Idas. Becca Clark, CDAC member 2:52 Well, we're gonna choose all of them. It's just the rank. Everybody gets on the list today. Alice Marshall, CDAC member 2:58 Oh, yeah. Larry Williams, CDAC Chair 3:01 Park Avenue number three. I have no problems with that. Now you get one of your priorities. Alice Marshall, CDAC member 3:07 Me? Larry Williams, CDAC Chair 3:09 Yeah, this is what's called log rolling. Alice Marshall, CDAC member 3:15 I'm going to choose Miss Idas. They are all special Needs all have needs. But yeah. Larry Williams, CDAC Chair 3:27 Kelly shaking her head. Kelly Thomason, CDAC member 3:28 No, I wouldn't put it that far high up. Larry Williams, CDAC Chair 3:31 I'm, I'm for it, but I'm not putting it up that high. Becca Clark, CDAC member 3:34 I agree. I think it's the risk levels a little high Alice Marshall, CDAC member 3:39 Risk? Oh, why would you say the risk level is Becca Clark, CDAC member 3:44 it got the highest score at 33 Kelly Thomason, CDAC member 3:49 Well, not only that, but I don't think they're quite ready. There's way too much to be done in my opinion. Alice Marshall, CDAC member 3:57 I noticed that they say that on the continuous I don't know. Because they got phase one and two. Larry Williams, CDAC Chair 4:04 I'm going to put on my former city board of director hat. Becca you got one too. Becca Clark, CDAC member 4:11 I do. Larry Williams, CDAC Chair 4:12 And I think directors going to look at city projects. And they're going to want to see all those funded before you take up nonprofits and others Oops. I'm getting I'm getting blowback from the audience but You don't have a vote. Becca Clark, CDAC member 4:31 I don't agree with you on that part, Larry. But But I am concerned that this project is a little more or a little less prepared maybe than some of the other applications Andrew Coker 4:50 And I would remind the committee if you if you need to, you can ask clarifying questions or comments from the audience at this point as well if needed. Larry Williams, CDAC Chair 4:58 Okay, I'm going to speak If I hadn't actually had a part well, I got the I think we oughta make the two Malvern Avenue projects four and five. Kelly Thomason, CDAC member 5:09 Yes. Becca Clark, CDAC member 5:13 They've been very successful over the years. Thank you, Jane. Alice Marshall, CDAC member 5:20 Well, I have a question on that. Yeah, maybe you should make one of the 30,000 year she asked for and make the other one on a continuous you know? One, um, she was asking for 30000. Go back. The other one, if we can make that a priority Larry Williams, CDAC Chair 5:47 Jean was the flashing crosswalks with the thermal strapping where you had the $2,800 in contingencies? Jean Lacefield 5:54 Yes. Larry Williams, CDAC Chair 5:55 Okay. All right. Jean Lacefield 5:56 Yes, it has $2800 in contingencies. Larry Williams, CDAC Chair 5:58 Yeah, okay. All right, let's, let's make number four, the malvern Avenue electric conduit and street light foundation number four. Becca Clark, CDAC member 6:09 I agree. Larry Williams, CDAC Chair 6:12 Okay, I've kind of got mine. So somebody else jumped ahead. And Alice Marshall, CDAC member 6:18 I have a question. Larry. Larry Williams, CDAC Chair 6:19 Yeah. Alice Marshall, CDAC member 6:21 I'm gonna go back. And ask, you were saying about Miss Ida's house was about a risk. And what did you mean by that? Kelly Thomason, CDAC member 6:32 Not quite ready. There's way too much still needs to be done before they can put this money. Alice Marshall, CDAC member 6:40 Okay. But she was saying it's not quite ready but what I was trying to say, they got to start somewhere. Even a risk. Whereas Malvern, they had to start somewhere. They might have started 10 years ago. I wasn't here. I was in Georgia. But everybody's got to start somewhere. So if she starts today or tomorrow, she got a startup. So what would you be that your secondaries Kelly Thomason, CDAC member 7:09 for number six Alice Marshall, CDAC member 7:11 No Miss Idas. Larry Williams, CDAC Chair 7:11 We were down to.... we have established four priorities so far, Alice Marshall, CDAC member 7:15 Alright alright the status quo case closed. I just wanted to know why that's all. Larry Williams, CDAC Chair 7:20 What? Kelly Thomason, CDAC member 7:21 Did you didn't we do four and five on malvern? Andrew Coker 7:27 Committee members can you please remind to use the microphone Larry Williams, CDAC Chair 7:29 Use the microphones. Andrew Coker 7:31 Just check yours and make sure it's on just in case to make sure you can kind of speak into it because I'm having trouble so I know some people back here are having trouble as well. Kelly Thomason, CDAC member 7:41 So sorry. Larry Williams, CDAC Chair 7:42 I wouldn't make the Malvern Avenue flashing crosswalks and thermal striping number five, but delete the $2,800 in contingencies for that one. And that way that would pull us just under what we think we're going to get. I agree. Becca Clark, CDAC member 8:02 That's not really what we're doing today. I don't think Larry's as I understood from Kathy priority. All right, but we're not we're not down to horse trading yet. Right okay. Larry Williams, CDAC Chair 8:13 Well you know I'm just an old politician Andrew Coker 8:17 I just want to say that is correct we were not making final financing or funding recommendations just the priority list. Larry Williams, CDAC Chair 8:26 okay well I'm I'm going to suggest that we make the Malvern number five the Malvern Avenue crosswalks and thermal striping. Kelly Thomason, CDAC member 8:35 I would agree. Alice Marshall, CDAC member 8:36 Okay. Larry Williams, CDAC Chair 8:36 Kelly's agreeing Becca Clark, CDAC member 8:38 I agree. Kelly Thomason, CDAC member 8:42 I would like to see Linden Park finish up as number six. Alice Marshall, CDAC member 8:50 We make Park Avenue number two Kelly Thomason, CDAC member 9:01 Now we made the habitat Becca Clark, CDAC member 9:02 Habitat. Alice Marshall, CDAC member 9:03 Okay you are right its number three sorry Larry Williams, CDAC Chair 9:12 I would agree with Linden Park is number six. I believe we have a consensus there. Number seven Becca Clark, CDAC member 9:32 I think the two sidewalks should be up next personally. Morrison and Chelsea Kelly Thomason, CDAC member 9:41 Yeah, I prefer Morrison and then Chelsea would be how I would break them after looking at them. Larry Williams, CDAC Chair 9:50 All right, we were lucky. Becca Clark, CDAC member 9:51 I will go with you if you saw them. Larry Williams, CDAC Chair 9:53 Alright Morrison seven Alice Marshall, CDAC member 9:54 I'd agree. Kelly Thomason, CDAC member 9:58 And Chelsea eight Larry Williams, CDAC Chair 9:59 And Chelsea Eight Okay, number nine Alice Marshall, CDAC member 10:06 Public restroom. Kelly Thomason, CDAC member 10:07 Yeah, mhm. Larry Williams, CDAC Chair 10:09 Public restrooms. I can't say anything on that one. Kelly Thomason, CDAC member 10:13 I would agree. Alice Marshall, CDAC member 10:16 Alright public restroom Kelly Thomason, CDAC member 10:17 Yeah, I agree Larry Williams, CDAC Chair 10:18 number nine okay that that pretty much leaves the non, well except, we've already taken care of habitat so we have the Ouachita Children and Family Services classroom the Ouachita Children Family Services playground. We have Miss Idas house and we have the Becca Clark, CDAC member 10:44 Community-based arts I think as far as the number of people served in the community that the the Ouachita children's serve more people Kelly Thomason, CDAC member 11:08 Classroom our playground first? Becca Clark, CDAC member 11:11 I would go with playground first but it just seems like so important Kelly Thomason, CDAC member 11:20 They're all important. Larry Williams, CDAC Chair 11:31 Miss Quinn I got the wrong name didn't I? Sue Legal, OCYFS 11:46 Yes, it's Legal. Larry Williams, CDAC Chair 11:48 Okay, alright Of these two, which is more important to you? Sue Legal, OCYFS 11:53 the classroom Alice Marshall, CDAC member 11:53 The classroom. Larry Williams, CDAC Chair 11:55 Okay. I would agree with that. Alice Marshall, CDAC member 11:59 I would agree totally. Larry Williams, CDAC Chair 12:01 That's number 10, 10 is 10 Kelly Thomason, CDAC member 12:05 Yeah. Larry Williams, CDAC Chair 12:06 Okay, that leaves.... we're down to three. The playground, community-based arts and Miss Idas. Alice Marshall, CDAC member 12:20 Do you need an other one? Larry Williams, CDAC Chair 12:28 I'm all for kids so I would make the playground number 11 Alice Marshall, CDAC member 12:32 Okay, I agree. what about the painting? Larry Williams, CDAC Chair 12:40 Okay, that list leaves the two the community based arts and Miss Ida Alice Marshall, CDAC member 12:53 what happened to that painting opportunity all that? Larry Williams, CDAC Chair 12:56 that's number three community based arts Alice Marshall, CDAC member 13:00 All right, gotcha. Unknown Speaker 13:02 And its actually for seniors. Larry Williams, CDAC Chair 13:03 cutwell 4 kids Becca Clark, CDAC member 13:06 but it's actually for seniors is this program Larry Williams, CDAC Chair 13:09 I'm just looking Becca at the applicant, is Cutwell 4 kids. Alice Marshall, CDAC member 13:13 Yes, right. Becca Clark, CDAC member 13:13 Right, I am just clarifying. Larry Williams, CDAC Chair 13:15 yes Becca Clark, CDAC member 13:17 There is other programs that I've known about have been for kids but this one is for the seniors at garland towers. so I think they're both worthy I think if if we end up with cutwell at the bottom and we get about as much as we get that we'll be able to slot in pretty easily Alice Marshall, CDAC member 13:40 Right. Larry Williams, CDAC Chair 13:45 So are you saying make miss ida number 12 and community based arts number 13?Becca? Becca Clark, CDAC member 13:54 just a thought Larry Williams, CDAC Chair 13:56 That's just a thought. I would do it just the opposite. I would... I would do the community based arts is number 12. Because their score is slightly lower than Miss Ida. There at 26 Kelly Thomason, CDAC member 14:18 I would agree Becca Clark, CDAC member 14:19 True enough. Larry Williams, CDAC Chair 14:21 Okay. Becca Clark, CDAC member 14:21 And it serves more people. Larry Williams, CDAC Chair 14:24 Okay, that's number 12. Which means Miss Ida is number 13. Okay, Do you want to read these back to us, Adam? Andrew Coker 14:39 Yeah, I'll read them out. Larry Williams, CDAC Chair 14:40 And then what I'm gonna do is ask for an overall motion to approve the entire Andrew Coker 14:45 We'll need a simple majority vote to approve the entire list correct. Larry Williams, CDAC Chair 14:48 Okay. All right. Andrew Coker 14:50 So the proposed priority list as it stands right now is number one, the CDBG planning and administration. Number two the habitat lot acquisition project, number three the Park Avenue and Holly street traffic pedestrian and cyclist safety improvements. Number four Malvern Avenue improvement project electric conduit and street light foundation. Number five Malvern flashing lights or Malvern Avenue improvement projects flashing crosswalks with thermal striping number six the Linden park playground equipment phase three as part of Linden Park bathroom replacement. Number seven the Morrison Avenue sidewalks. Number eight the Chelsea street sidewalks phase two Bayard to Adams. Number nine public restroom for hot springs Creek Greenway trail and velocity Park number 10. The OCYFS classroom and number 11 OCYFS playground. Number 12. Cut well the cut well for kids community based arts and number 13, Miss Ida's house of care and love rehabilitation phase one and two. So we'll need a motion to vote. And then we'll have a vote, etc. Becca Clark, CDAC member 16:06 I make a motion to vote. Kelly Thomason, CDAC member 16:11 I'll second that. Larry Williams, CDAC Chair 16:12 All in favor the motion say aye. Aye. Okay, what's the next motion? You want from us. A motion to approve this ranking? Andrew Coker 16:21 Yes. Well, it'd be a majority a simple majority vote. So I guess it would be a motion to approve and then we'll have a vote. Unknown Speaker 16:31 Is my understanding. Or maybe I'm getting confused here. Larry Williams, CDAC Chair 16:35 I don't know why we need a motion to vote. Well, that was like a motion just to prove the the the ranking we just came up with. So so what I would entertain is a motion to approve this list of priorities that we just came up with somebody willing to make that motion? Kelly makes the motion Becca Clark, CDAC member 16:57 I second. Okay. Any discussion? Do we need a roll call? Andrew? Andrew Coker 17:03 That'd be that'd be preferable really. Is my impression. Becca Clark, CDAC member 17:06 Sure. Andrew Coker 17:11 For this approval of this priority list, we're going to have Ms. Thomason. Kelly Thomason, CDAC member 17:19 Yes, Andrew Coker 17:20 Yes. Miss Marshall. Alice Marshall, CDAC member 17:23 Yes. Unknown Speaker 17:25 Mr. Williams is not present. Ms. Clark. Becca Clark, CDAC member 17:29 Yes. Andrew Coker 17:31 And Mr. Williams Larry Williams, CDAC Chair 17:36 Yes, but I'm voting for the the list of priorities even though one of these I was on a advisory committee, so maybe I should abstain since there's already a majority. Right as your what is your pleasure? Actually, I'm gonna go ahead and vote for it. Because it's, you know, other people came up this list not me. Andrew Coker 18:01 I think that's acceptable. Larry Williams, CDAC Chair 18:03 You know, I never never weighed in on that. So all right. All in favor the motion say aye. Hi. Good. So it can go forward to the board with unanimous recommendation. That's good. Okay, that concludes this part of our agenda. We now will move on to old business. Thank you all. These were all good applicants. Becca Clark, CDAC member 18:40 Thank you, Andrew for getting us through it as a new guy. Andrew Coker 18:44 You're welcome. Part of my job. Motion to Approve: Kelly Thomason 2nd: Becca Clark A roll call vote was recommended to ensure transparency. Voting Breakdown: Approval of the FY22 CDAC Priority List Aye: Kelly Thomason, Larry Williams, Alice Marshall, Becca Clark Nay: The priority list as read to the CDAC members was approved with a 4-0 unanimous vote. 5. Old Business A. Fiscal Year 2022 CDBG Allocation: The Senate passed a third FY 2022 continuing resolution, this time extending through March 11, 2022, by a 65- 27 vote on Thursday, Feb. 17. The FY 2022 CDBG allocation has not yet been determined. B. Prior year project status updates a. Malvern Avenue Improvements – Goslee Construction invoice for brick crosswalks and tree grates submitted. Drawdown completed and CDBG balance on project down to $7,700.00. b. Rate and Rank Team being assembled to score responses from HUD- Certified Homebuyer Education Services RFP and HUD-Certified Foreclosure Avoidance Services RFP. c. The RFP for Rental Housing Education, Counseling, and Eviction Prevention Services had no responses. i. RFP is being reworked to remove HUD-certification from requirements. 6. Announcements a. The next scheduled CDAC meeting is Thursday, April 7th at 1:00 pm in City Hall Board Chambers. 7. Adjournment at 3:06 pm. Motion to Approve: Kelly Thomason 2nd: Alice Marshall