City Council

AGENDA 4/2/18 Swearing in of newly elected officials – Robert Cook and Daniel Hogan At 6:05 p.m. time was set aside for a Public Hearing on the 2018-19 Village Budget. GENERAL PUBLIC COMMENT Omnibus Resolution for the annual Committee Appointments and Resolutions. COMMITTEE APPOINTMENTS Deputy Mayor ----------------------------------------- Robert Cook Street Committee --------------------------------------Robert Cook, Joelle Timms Water Committee ------------------------------------- Robert Cook, Joelle Timms Fire Committee ----------------------------------------Daniel Hogan, Robert Cook Police Committee ------------------------------------- Robert Cook, Joelle Timms Finance Committee ----------------------------------- Daniel Hogan, James Gallagher Insurance Committee -------------------------------- James Gallagher, Joelle Timms Senior Citizen Committee --------------------------- Daniel Hogan Recreation Committee ------------------------------- Robert Cook, Joelle Timms Street Lighting, Parks Committee ----------------- James Gallagher, Daniel Hogan Safety Inspections Committee --------------------- Daniel Hogan, James Gallagher Contract Negotiating Committee ------------------ John Barton, Robert Cook Sandy Hill Days Liaison ---------------------------- Robert Cook Greater G. F. Transit Advisory Committee ------ James Gallagher, Joelle Timms Washington County Sewer Agency --------------- Robert Cook Community Development Small Cities Board -- Daniel Hogan, Joelle Timms Village Owned Property Committee -------------- James Gallagher, Joelle Timms Building Committee --------------------------------- James Gallagher, Daniel Hogan RESOLVED, that unless otherwise scheduled, the monthly meeting of the Board of Trustees of the Village of Hudson Falls for the current official year will be held on the second Monday of each Month at 6:00 p.m. with the exception of the months of June, July and August, whereby the meetings will be held at 4:00 p.m. RESOLVED, that the Post Star published in Glens Falls, New York be and hereby is designated as the official newspaper of the Village of Hudson Falls for the ensuing official year. RESOLVED, that the Village enter into a contract with the Senior Center of the Kingsbury and Fort Edward Areas, Inc., whereby the Village of Hudson Falls will pay the Senior Center of Kingsbury and Fort Edward Areas, Inc., the sum set forth in the annual budget in exchange of said senior citizens for travel. RESOLVED, that the Village enter into a contract with the Hudson Falls Free Library Association, whereby the Village of Hudson Falls will pay said Free Library Association, the sum set forth in the annual budget in exchange of said Library making its facilities available to the residents of the Village. RESOLVED, that the Village enter into a contract with the Sandy Hill Days Committee, Inc. whereby the Village of Hudson Falls will pay the Committee, the sum set forth in the annual budget in exchange for the Committee making Sandy Hill Days available to the residents of the Village. RESOLVED, that David Foote be appointed on an independent contractor basis as the Village’s Public Health Officer for the current official year at an annual fee of $1,800 as set forth in the budget, payable in twelve equal installments and that the Village enter into a contract with David Foote for said Public Health Officer duties. RESOLVED, that Todd Lemery be appointed webmaster of the Village website for the current official year at an annual fee of $3,000 as set forth in the budget, payable in two equal installments and that the Village enter into a contract with Toddy Lemery for said webmaster duties. RESOLVED, that the Mayor or Deputy Mayor and the Treasurer or Deputy Treasurer be and hereby are authorized and directed to sign all checks drawn against funds of the Village of Hudson Falls, two signatures of the above designees being required. RESOLVED, that Glens Falls National Bank & Trust Co. be and it hereby is designated a depository of this corporation with authority to accept at any time for the credit of this corporation deposits by whomsoever made of funds in whatever form and in whatever manner endorsed, and said Bank be and it hereby is authorized and directed to pay or otherwise honor or apply without inquiry and without regard to the application of the proceeds thereof, checks, drafts, notes, bills of exchange, acceptances, undertakings and other instruments or orders for payment, transfer or withdrawal of money on deposit with it to the credit of this corporation, for whatever purpose and to whomsoever payable, including those drawn or endorsed to the individual order of a signer, when signed, accepted, or endorsed by any two signatures of the following named person, or persons from time to time holding the following offices of this corporation: John E. Barton, Mayor; Robert Cook, Deputy Mayor; Ellen M. Brayman, Clerk/Treasurer; Penny J. Ward, Deputy Clerk/Treasurer. RESOLVED, that Penny J. Ward be appointed Deputy Clerk/Treasurer for a one (1) year term, at salary set forth in the budget payable in bi-weekly installments. RESOLVED, that William L. Nikas, Esq. be appointed as Village Attorney at an annual fee of $36,000.00 payable in twelve monthly installments for general legal services. Out-of-pocket expenses for these matters, if necessary, will be reimbursed by the Village (long distance phone calls, legal publications, postage, travel expenses, photocopies, court filing fees, witness fees and stenographer fees). RESOLVED, that Elena DeFio Kean, Esq. be appointed as Special Counsel for labor matters and municipal bonding and financing matters at a fee of $175.00 per hour. RESOLVED, that Robert Durkee and Louis Cantiello be reappointed to the Zoning Board of Appeals for an additional five year term. RESOLVED, that Robyn Cronin, David Hutchinson and Richard Wagner be reappointed to the Planning Board for an additional seven year term. RESOLVED, that all present employees of the Village whose appointments are not made for a definite specified period of time, are to continue their duties to serve at the pleasure of the Mayor with approval of the Board of Trustees. RESOLVED, that the benefits of Section 18 of the Public Officer’s Law are conferred upon the Village’s employees, as that term is defined in Section 18 (1) (b) of the Public Officer’s Law, and the Village shall be held responsible for the costs incurred under Section 18 of the Public Officer’s Law be hereby adopted. WHEREAS, the Board of Trustees has determined to authorize payment in advance of audit of claims for public utility services, postage, freight and express charges; and WHEREAS, all such claims must be presented at the next regular meeting for audit; and WHEREAS, the claimant and the officer incurring or approving the claim are jointly and severally liable for any amount the Board of Trustees disallows. NOW THEREFORE BE IT RESOLVED, that the Board of Trustees authorizes payment in advance of audit of claims for public utility services, postage, freight and express charges. All such claims must be presented at the next regular meeting for audit and the claimant and the officer incurring or approving the claims are jointly and severally liable for any amount the Board of Trustees disallows and that the resolution is effective immediately. SEMINAR/CONFERENCE RESOLUTION WHEREAS, Section 77-b of the General Municipal Law states that the Board of Trustees, by a majority vote, may authorize any of its members or any officer or employee or the chief or assistant chief of its fire department or other person who has been elected pursuant to the law to a public office of a municipality for which the term of office has not commenced to attend a conference; and WHEREAS, pursuant to Section 77-b of the General Municipal Law authorization by the Board of Trustees must be provided by resolution prior to such attendance or the Board of Trustees may delegate the power to authorize attendance at such conference to any executive officer; and WHEREAS, the Board of Trustees have concerns with providing authorization at a public meeting details of such conferences and seminars which identifies when Village Board members and employees will be out of town and wish to proceed in a different manner relative to providing such authorization in the future. NOW THEREFORE BE IT RESOLVED, that for the 2016-2017 Village Year the Village of Hudson Falls Board of Trustees hereby authorizes attendance and reimbursement for travel and fee for the following: 1. Village Board of Trustees, Village Clerk/Treasurer and Building Inspector to attend conferences and seminars offered by NYCOM, the Association of Towns, NYMIR, NEMRC, GFOA and all NYS, County and local agencies. 2. Village Justices to attend conferences and seminars offered by NYS Magistrate, NYCOM, NYMIR, Uniform Court System, Association of Towns and all NYS, County and local agencies. 3. Village Planning Board and Zoning Board of Appeals Members to attend all NYS, County and local agencies, NYCOM, NYMIR, Association of Towns and Attorney’s Offices. 4. Village Superintendent of DPW and Water to attend all seminars/conferences offered by NYCOM, the Association of Towns, NYMIR, GFPA, the Adirondack Water Works Seminar , Washington County Safety Courses, New York Rural Water Association, Storm Water Conferences, American Water Works Association, Cornell Cooperative Extension; Dig Safety Training and all NYS, County and local agencies. 5. Chief Randy Diamond and members of the Police Department to attend c conferences and seminars offered by: A. Dept of Criminal Justice Services B. NYS Chiefs Association C. Northeast Chiefs Association D. NY State Police E. NYS Commission of Correction F. NYS Governors Traffic Safety Conference G. Empire State Traffic Safety Conference H. NYS Dept of Homeland Security I. Federal Dept of Homeland Security/Federal Agencies J. Multi jurisdictional Counter-drug Task Force K. Office of Juvenile Justice and Delinquency Program L. MAGLOCLEAN  M. NYMIR N. Reid Associates O. Merlin Consultants P. Northeast Counter-drug Training Center Q. Taser R. Public Agency Training Council S. All Police Agencies T. All NYS and County Agencies 6. Code Enforcement to attend all seminars/conferences Northern Adirondack Code Enforcement Officials, NYCOM, the Association of Towns, NYMIR, GFOA and all NYS, County and local Agencies. 7. Fire Department officials and members to attend all seminars/conferences/ training offered by all NYS, County and local agencies, NYCOM, and NYMIR. FURTHERMORE BE IT RESOLVED, that the Village Board of Trustees will still be provided notice of all seminars and conference requests; and FURTHERMORE BE IT RESOLVED, the Village Board of Trustees hereby delegates the power to authorize Village Officers and Employees to attend such conference that are not mentioned in this resolution to the Village Clerk/Treasurer Ellen Brayman. OLD BUSINESS Waste Haulers Local Law NEW BUSINESS Minutes of the regular meeting of 3/12/18 and Special Meeting of 3/21/18 to be approved as read. Barton & Loguidice would like to give the board a brief introduction to the proposed Fenimore Bridge pedestrian/ bike path project. Authorize the Mayor to sign the attached Letter of Agreement and Resolution establishing the Solomon Northup Legacy Partner Cities Union on April 7, 2017 to commemorate and honor Solomon Northup and to join with partner municipalities in the establishment of the Solomon Northup Legacy Partner Cities Union. Resolutions to Elect Direct Payment of Sales Tax from Washington County. Approve the proposal of Barton & Loguidice to prepare an updated Phase I Environmental Site Assessment/EPA All-Appropriate Inquiry (ESA/AAI) Report for the Historic Washington County Courthouse at 122 Main Street. This report is necessary to comply with NYS OCR and the NYS Main Street Anchor Grant. Cost is $1,500. Approve authorizing going out for Requests for Proposal for Grant Management Services and Architectural Services associated with the NYS Main Street Anchor Grant (Historic Courthouse at 122 Main Street). Budget Appropriation: Debit Credit A-5110.1 Street Maint. 500.00 A-5142.1 Snow Removal 500.00 Monthly Reports Vouchers MAYOR’S COMMENT BOARD COMMENT GENERAL PUBLIC COMMENT Executive Session – if necessary. Next Meeting – May 14, 2018 at 6:00 p.m. [June, July and August meetings will be held at 4:00 p.m.] Please check our website at www.villageofhudsonfalls.com for copies of our minutes and other village information.