City Council

City of Hudson, Ohio Meeting Minutes - Final City Council David A. Basil, Mayor William D. Wooldredge, President of Council (At-Large) Beth A. Bigham, Council Member (Ward 4) Hamilton DeSaussure, Jr., Council Member (At-Large) Dennis N. Hanink, Council Member (Ward 1) Alex D. Kelemen, Council Member (Ward 3) Casey M. Weinstein, Council Member (Ward 2) J. Daniel Williams, Council Member (At-Large) Jane Howington, City Manager R. Todd Hunt, City Solicitor Elizabeth A. Slagle, Clerk of Council Tuesday, March 20, 2018 7:30 PM Town Hall 1. Call to Order In the absence of Mayor Basil and Mr. Wooldredge, President of Council Pro Tempore Williams called to order the meeting of Hudson City Council at 7:31 p.m., in accordance with the Sunshine Laws of the State of Ohio, O.R.C. Section 121.22. 2. Pledge of Allegiance to the Flag 3. Roll Call Present: 6 - Mrs. Bigham, Mr. DeSaussure, Mr. Hanink, Mr. Kelemen, Mr. Weinstein and Dr. Williams Absent: 1 - Mr. Wooldredge Staff in Attendance: Ms. Howington, City Manager; Mr. Hunt, City Solicitor; Mrs. Slagle, Clerk of Council; Mr. Comeriato, Assistant City Manager - Operations; Mr. Hannan, Community Development Director; Mr. Knoblauch, Assistant City Manager - Financial/Special Projects; Mr. Kosco, City Engineer; Mr. Leiter, Production Assistant; Mr. Powell, Assistant Public Works Director; and Mr. Sheridan, Assistant City Manager - Professional Services. City of Hudson, Ohio Page 1 City Council Meeting Minutes - Final March 20, 2018 4. Approval of the Minutes A. 18-0023 Minutes of Previous Council Meetings. Executive Summary: Draft minutes of previous meetings are provided for City Council’s review and approval. Attachments: March 6, 2018 Council Meeting Minutes - DRAFT March 13, 2018 Council Workshop Minutes - DRAFT There being no changes, the above minutes were approved as submitted. 5. Public Comments Mr. Roger Boulis, 5510 Weeping Willow Drive, spoke regarding the Bus Garage and Salt Storage Facility Project, expressing concerns about environmental impacts to adjacent residential areas, specifically area wetlands being compromised, infiltration of chemicals into ground water, flooding impacts to streams, noise pollution, engine exhaust fumes, and reduced residential property values. He encouraged City officials to not locate these facilities in the proposed location and to choose a more suitable property for this project. Mr. Wayne Johnson, resident of 5495 Weeping Willow Drive and Vice President of the Weeping Willow Homeowners Association, spoke on behalf of area homeowners against the Bus Garage and Salt Storage Facility Project. He agreed with Mr. Boulis' comments and also shared concerns about flooding impacts. He questioned the status of installing a stormwater retention pond on City property, which had been planned in 2008 but did not occur. He expressed concerns regarding the impacts of creating more impervious surface area, including flooding, run-off into wetland areas, and infiltration of salt and chemicals into wetlands. He asked City officials to reconsider this project. Mrs. Shannon Casey, 1330 Barlow Road, spoke regarding the importance of wetlands and the role that wetlands have played in Hudson's history. She asked City officials to reconsider the location of the Bus Garage and Salt Storage Facility Project and to make the wetlands a priority. She expressed concerns about water and environmental impacts. 6. Correspondence and Council Comments Mrs. Bigham, Park Board Liaison, reported that the Park Board made the following two formal recommendations to City Council at their meeting of February 26, 2018: 1. that the City match up to 50% of the total cost of $34,398 for fitness trail equipment at Cascade Park, as presented by Live Healthy Live Hudson, Leadership Hudson Class of 2016; and 2. that the City proceed with trail planning work to connect Maple Grove Park in the Ashbrooke neighborhood to the downtown area, utilizing Veterans Trail, Phases 1 & 2. In addition, Mrs. Bigham noted that there were residents who attended the Park Board meeting of March 19, 2018, who requested installation of a trail along Hines Hill Road. In response to public comments made earlier in the meeting, Mr. Weinstein said that he and Ms. Howington will be meeting with area residents to discuss their concerns about the School Bus Garage and Salt Storage Facility Project. Mr. Weinstein asked Council members to reconsider the Solar Project Request for Proposals (RFP), authorized by Resolution No. 17-166, to the extent that other properties be considered. He explained that concerns have been raised by staff about the viability of the site on Hines Hill Road (former Youth Development Center property), due to wetlands and trees. He asked that Council discuss the matter further and consider including other properties in the RFP. Discussion followed, and there was consensus among City Council members to consider this matter further. City of Hudson, Ohio Page 2 City Council Meeting Minutes - Final March 20, 2018 7. Report of Manager Ms. Howington said that staff has requested Council action on a motion to amend Ordinance No. 17-176 (agenda item 10A) concerning date changes. She noted that the proposed amendments would not change the substance of the agreement. 8. Appointments Dr. Williams commented that there were a number of very good candidates who applied for a vacant position on the Park Board, and the selection was a difficult decision for City Council members. He said that applicants not selected would be considered for other openings on various boards and commissions later in the year. A motion was made by Mr. Hanink, seconded by Mrs. Bigham, to appoint Mr. Sean McGurr to the Park Board for a partial term, expiring July 5, 2021. The motion carried by the following vote: Aye: 6 - Mrs. Bigham, Mr. DeSaussure, Mr. Hanink, Mr. Kelemen, Mr. Weinstein and Dr. Williams 9. Suspension of the Rules for the Consent Agenda A motion was made by Mr. DeSaussure, seconded by Mrs. Bigham, to suspend the rule requiring three readings to allow for passage of legislation on the Consent Agenda. The motion carried by the following vote: Aye: 6 - Mr. DeSaussure, Mr. Hanink, Mr. Kelemen, Mr. Weinstein, Dr. Williams and Mrs. Bigham Approval of the Consent Agenda A motion was made by Mr. DeSaussure, seconded by Mrs. Bigham, to approve the Consent Agenda. The motion carried by the following vote: Aye: 6 - Mr. Hanink, Mr. Kelemen, Mr. Weinstein, Dr. Williams, Mrs. Bigham and Mr. DeSaussure A. 18-0024 A Motion to Acknowledge the Timely Receipt of the February 2018 Monthly Financial Report Executive Summary: Financial summaries are provided each month for Council’s review. Attachments: February 2018 Financial Report This motion was approved on the Consent Agenda. B. 18-36 A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH ELECTRIC POWER SYSTEMS FOR MAINTENANCE OF THE SEASONS ROAD SUBSTATION. Executive Summary: The Hudson Public Power Division (HPP) has five substations located throughout the city. The substations are on a five-year staggered rotating maintenance schedule, so only one substation at a time is receiving testing and preventative maintenance. In February of 2018, the Public Works Department City of Hudson, Ohio Page 3 City Council Meeting Minutes - Final March 20, 2018 advertised for competitive bids for the performance of the Preventative Maintenance on the Seasons Road Substation. Attachments: Bid Tab Report Substation Preventative Maintenance and Relay Testing for Seasons Rd. Substation Summary Resolution No. 18-36 Resolution No. 18-36 was approved on the Consent Agenda. C. 18-37 A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH THE CITY OF STOW FOR COOPERATION AND COST SHARING FOR THE PROCUREMENT OF SIGNAL POLES FOR THE SEASONS ROAD INTERCHANGE PROJECT AS PART OF THE STATE ROUTE 8 RECONSTRUCTION PROJECT (PID 76721); AND DECLARING AN EMERGENCY. Executive Summary: This is for the purchase of signal poles associated with the signal improvements at the Seasons Road Interchange as part of the larger SUM 8-7.81 Reconstruction Project. Attachments: Resolution No. 18-37 Resolution No. 18-37 was approved on the Consent Agenda. D. 18-38 A RESOLUTION AFFIRMING THE ACCEPTANCE BY THE CITY MANAGER’S DESIGNEE OF A SUSTAINABILITY GRANT DISBURSEMENT THROUGH THE ECOSMART CHOICE PROGRAM FROM AMERICAN MUNICIPAL POWER. Executive Summary: As a participant in the EcoSmart Choice program, the City of Hudson has received $619 in grant funding. The funding is a result of money remaining after the purchase of renewable energy credits have been made and the cost to fulfill program needs have been incurred. Eligible grant-funded projects must promote balancing environmental, economic, and community interests. Attachments: Resolution No. 18-38 Resolution No. 18-38 was approved on the Consent Agenda. E. 18-39 A RESOLUTION AFFIRMING THE APPLICATION SUBMITTED BY THE CITY MANAGER’S DESIGNEE TO THE OHIO DEPARTMENT OF PUBLIC SAFETY, DIVISION OF EMERGENCY MEDICAL SERVICES AND THE OHIO HIGHWAY PATROL, OHIO TRAFFIC SAFETY OFFICE/TRAFFIC RECORDS COORDINATING COMMITTEE, FOR A GRANT TO PROVIDE ELECTRONIC TABLETS FOR HUDSON EMERGENCY MEDICAL SERVICE. Executive Summary: The Ohio Department of Public Safety, Division of EMS and the Ohio Highway Patrol, Ohio Traffic Safety Office / Traffic Records Coordinating Committee have collaborated to distribute approximately 1,200 electronic tablets to EMS agencies throughout Ohio for the promotion of EMS data reporting submissions to the Ohio Emergency Medical Service Incident Reporting System (EMSIRS) and for use with the OHTrac Mass Casualty Incident Mobile Application and Trauma Registry. City of Hudson, Ohio Page 4 City Council Meeting Minutes - Final March 20, 2018 Attachments: Resolution No. 18-39 Resolution No. 18-39 was approved on the Consent Agenda. F. 18-40 A RESOLUTION AFFIRMING THE APPLICATION SUBMITTED BY THE CITY MANAGER’S DESIGNEE TO THE BURTON D. MORGAN FOUNDATION FOR A GRANT TO BENEFIT HUDSON COMMUNITY TELEVISION. Executive Summary: The Burton D. Morgan Foundation provides grant funding to support Hudson civic endeavors. Attachments: Resolution No. 18-40 Resolution No. 18-40 was approved on the Consent Agenda. G. 18-41 A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE TWO VEHICLES THROUGH THE OHIO DEPARTMENT OF PUBLIC SAFETY/LESO AUTO CHOICE PROGRAM AS REPLACEMENT VEHICLES FOR THE CITY VEHICLE FLEET FOR FIRE DEPARTMENT AND EMERGENCY MEDICAL SERVICE OPERATIONS; AND DECLARING AN EMERGENCY. Executive Summary: The Fire and EMS Departments are each requesting the purchase of a new vehicle per the 2018 Approved Budget, in accordance with the approved fleet replacement schedule. Attachments: New Vehicle Quotes for EMS & Fire Resolution No. 18-41 Resolution No. 18-41 was approved on the Consent Agenda. I. 18-43 A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN ADDENDUM TO A PROFESSIONAL SERVICES CONTRACT WITH ENVIRONMENTAL DESIGN GROUP FOR ADDITIONAL CONSULTING WORK REQUIRED TO COMPLETE ENVIRONMENTAL STUDIES RELATING TO THE CITY-OWNED PROPERTY AT 100 OWEN BROWN STREET; AND DECLARING AN EMERGENCY. Executive Summary: This Resolution would authorize an increase of $19,974.71 to the original $169,817.61 contract with EDG Group. Attachments: Location Map - 100 Owen Brown St. Resolution No. 18-43 Resolution No. 18-43 was approved on the Consent Agenda. K. 18-45 AN ORDINANCE AMENDING SECTIONS 891.03 AND 891.05 AND ADDING SECTION 891.27 OF THE CITY’S EARNED INCOME TAX REGULATIONS IN THE TAXATION CODE OF THE CODIFIED ORDINANCES OF THE CITY OF HUDSON; AND DECLARING AN EMERGENCY. Executive Summary: This ordinance amends our income tax code to include language related to the administration of the net profit tax by the State of Ohio and City of Hudson, Ohio Page 5 City Council Meeting Minutes - Final March 20, 2018 language related to the elimination of the sales throwback rule. Attachments: Ordinance No. 18-45 Ordinance No. 18-45 was approved on the Consent Agenda. Items Removed from the Consent Agenda H. 18-42 A RESOLUTION AUTHORIZING THE CITY MANAGER TO ADVERTISE FOR COMPETITIVE BIDS AND TO ENTER INTO A CONTRACT FOR THE HUDSON DRIVE WATERLINE EXTENSION PROJECT; AND DECLARING AN EMERGENCY. Executive Summary: This project will involve the installation of approximately 3,200 lineal feet of new 12” watermain, by means of horizontal direction drilling from the Metro RTA railroad tracks, along the Summit County Metro Park Bike and Hike Trail, and north on Hudson Drive from the Bike Trail to an area north of Hudson Gate Drive. Attachments: Location Map Resolution No. 18-42 Mrs. Bigham requested that Resolution No. 18-42 be removed from the Consent Agenda. A motion was made by Mrs. Bigham, seconded by Mr. DeSaussure, to suspend the rule requiring three readings to allow for passage of Resolution No. 18-42. The motion carried by the following vote: Aye: 6 - Mr. Kelemen, Mr. Weinstein, Dr. Williams, Mrs. Bigham, Mr. DeSaussure and Mr. Hanink Mrs. Bigham asked for additional information regarding this waterline extension project. She questioned the justification of a supplement appropriation and inquired why this project was not budgeted. Ms. Howington explained that the City of Akron would not agree to extend water to this area, the project is justified as an economic development tool, and it will create opportunities for the City to provide water to other area businesses, as well as open up area properties for future development. Discussion followed, with Mr. DeSaussure, Mr. Kelemen, Mrs. Bigham, Mr. Hanink, and Dr. Williams commenting. A motion was made by Mrs. Bigham, seconded by Mr. DeSaussure, to pass Resolution No. 18-42. The motion carried by the following vote: Aye: 6 - Mr. Weinstein, Dr. Williams, Mrs. Bigham, Mr. DeSaussure, Mr. Hanink and Mr. Kelemen J. 18-44 A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN ADDENDUM TO A PROFESSIONAL SERVICES CONTRACT WITH ENVIRONMENTAL DESIGN GROUP FOR ADDITIONAL PROFESSIONAL ARCHITECTURAL CONSULTING SERVICES RELATING TO THE CONSTRUCTION OF THE SCHOOL DISTRICT BUS GARAGE AND CITY SALT STORAGE FACILITY PROJECT; AND DECLARING AN EMERGENCY. Executive Summary: This Resolution would authorize a $40,000 increase to the original design contract for the architectural consulting services relating to the construction of the new School Bus Garage and Salt Storage Facility Project. City of Hudson, Ohio Page 6 City Council Meeting Minutes - Final March 20, 2018 Attachments: Resolution No. 18-44 Mr. Kelemen requested that Resolution No. 18-44 be removed from the Consent Agenda. A motion was made by Mr. Kelemen, seconded by Mrs. Bigham, to suspend the rule requiring three readings to allow for passage of Resolution No. 18-44. The motion carried by the following vote: Aye: 6 - Dr. Williams, Mrs. Bigham, Mr. DeSaussure, Mr. Hanink, Mr. Kelemen and Mr. Weinstein Responding to Mr. Kelemen's question, Mr. Sheridan provided a project overview and explained the need for additional architectural services for vertical construction, which were not included in the contract's original scope of services. A motion was made by Mr. Kelemen, seconded by Mr. DeSaussure, to pass Resolution No. 18-44. The motion carried by the following vote: Aye: 6 - Mrs. Bigham, Mr. DeSaussure, Mr. Hanink, Mr. Kelemen, Mr. Weinstein and Dr. Williams 10. Legislation A. 17-176 AN ORDINANCE AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH ARLINGTON VALLEY FARMS, LLC, OR ITS ASSIGNEE, FOR THE LLC’S LEASE-PURCHASE OF THE REAL PROPERTY LOCATED AT 5369 HUDSON DRIVE, HUDSON, OHIO; AND DECLARING AN EMERGENCY. Executive Summary: This Resolution was passed on November 14, 2017. Staff requests Council approval of the proposed date changes. Attachments: Ordinance No. 17-176 Ordinance No. 17-176 Proposed Amendments 3-20-2018 Mrs. Bigham noted the proposed dates would delay the agreement terms by six months, but she questioned the value of the Arlington Valley Farms' investment and expressed a lack of confidence. She noted that when Resolution No. 17-176 was passed, it was deemed an emergency. She also questioned the return on investment for the City pursuant to the agreement terms. Ms. Howington explained that the agreement terms have not changed, and that Council previously approved the Resolution in good faith. She urged Council to approve the proposed amendments to Resolution No. 17-176. Discussion followed, with Mr. Hanink, Mr. DeSaussure, and Mr. Kelemen expressing support of the proposed amendments. A motion was made by Mr. Hanink, seconded by Mr. DeSaussure, that Ordinance No. 17-176 be amended to reflect the proposed date changes. The motion carried by the following vote: Aye: 5 - Mr. DeSaussure, Mr. Hanink, Mr. Kelemen, Mr. Weinstein and Dr. Williams Nay: 1 - Mrs. Bigham B. 18-19 A RESOLUTION APPROVING THE APPLICATION FOR PLACEMENT OF LAND IN A CURRENT AGRICULTURAL USE DISTRICT FOR PURPOSES OF O.R.C. 929.02 FOR WARREN AND DARLYNE ROLLER, 696 TEREX ROAD, HUDSON, OHIO. City of Hudson, Ohio Page 7 City Council Meeting Minutes - Final March 20, 2018 Executive Summary: Mr. and Mrs. Roller have submitted the attached renewal Application for Placement of Farmland in an Agricultural District for approximately 9.27 acres of property located at 696 Terex Road in Hudson. Attachments: Agricultural District Renewal Application - Roller 2018 Code Enforcement Inspection Report - (696 Terex Road Roller) 01-17-2018 Map Public Hearing Sceduled on 2-20-18 (Notice 2-11-18) Resolution No. 18-19 Dr. Williams read the title of Resolution No. 18-19, which constituted its third reading. A motion was made by Mr. Kelemen, seconded by Mr. Weinstein, to pass Resolution No. 18-19. The motion carried by the following vote: Aye: 6 - Mr. DeSaussure, Mr. Hanink, Mr. Kelemen, Mr. Weinstein, Dr. Williams and Mrs. Bigham C. 18-29 A RESOLUTION APPROVING THE APPLICATION FOR PLACEMENT OF LAND IN A CURRENT AGRICULTURAL USE DISTRICT FOR PURPOSES OF O.R.C. 929.02 FOR KENNETH AND JOYCE KURYLA, 1975 EAST NORTON ROAD, HUDSON, OHIO. Executive Summary: Mr. and Mrs. Kenneth Kuryla have submitted the attached renewal Application for Placement of Farmland in an Agricultural District for approximately 37 acres of property located at 1975 and 1983 East Norton Road and 1936 Georgetown Road in Hudson. Attachments: Agricultural District Renewal Application - Kuryla 2018 Code Enforcement Inspection Report (1975 Norton Rd Kuryla) 2-21-18 Map Resolution No. 18-29 Dr. Williams read the title of Resolution No. 18-29, which constituted its second reading. 11. Adjournment There being no further business, Dr. Williams adjourned the Council meeting at 8:31 p.m. _______________________________ J. Daniel Williams, President of Council Pro Tempore _______________________________ Elizabeth Slagle, Clerk of Council Upon approval by City Council, this official written summary of the meeting minutes shall become a permanent record, and the official minutes shall also consist of a permanent audio and video recording, excluding executive sessions, in accordance with Codified Ordinances, Section 220.03(d), Rules. City of Hudson, Ohio Page 8 City Council Meeting Minutes - Final March 20, 2018 City of Hudson, Ohio Page 9