City Council

City of Hudson, Ohio Meeting Minutes - Final City Council Jeffrey L. Anzevino, Mayor Christopher W. Foster, President of Council (Ward 2) Christopher A. Banweg, Council Member (At-Large) Vacant, Council Member (Ward 4) Karen E. Heater, Council Member (At-Large) Nicole V. Kowalski, Council Member (At-Large) Katherine R. Schlademan, Council Member (Ward 1) Skylar J. Sutton, Council Member (Ward 3) Thomas J. Sheridan, City Manager Marshal Pitchford, City Solicitor Aparna Wheeler, Clerk of Council Tuesday, February 7, 2023 6:30 PM Town Hall 27 East Main Street Executive Session at 6:30 p.m., followed by the Regular Meeting at 7:30 p.m. 1. Call to Order In the absence of Mayor Anzevino, President of Council Foster called to order the meeting of Hudson City Council at 6:30 p.m., in accordance with the Sunshine Laws of the State of Ohio, O.R.C. Section 121.22. Present: 6 - Mr. Banweg, Mr. Foster, Mrs. Heater, Mrs. Kowalski, Ms. Schlademan and Mr. Sutton Others and Staff in Attendance: Ms. Wheeler, Clerk of Council 2. Executive Session A motion was made by Mr. Foster, seconded by Mr. Banweg, to enter into executive session to interview applicants for the HCTV Advisory Committee. Mr. Foster recessed the meeting at 6:31 p.m. after the motion carried by the following vote: Aye: 6 - Mr. Banweg, Mr. Foster, Mrs. Heater, Mrs. Kowalski, Ms. Schlademan and Mr. Sutton Mr. Foster reconvened the meeting at 7:25 p.m. 3. Pledge of Allegiance to the Flag 4. Roll Call City of Hudson, Ohio Page 1 City Council Meeting Minutes - Final February 7, 2023 Present: 6 - Mr. Banweg, Mr. Foster, Mrs. Heater, Mrs. Kowalski, Ms. Schlademan and Mr. Sutton Staff in Attendance: Mr. Sheridan, City Manager; Mr. Pitchford, City Solicitor; Ms. Wheeler, Clerk of Council; and Mr. Leiter, HCTV Production Assistant. 5. Approval of the Minutes A. 23-0008 Minutes of Previous Council Meetings Brief Description: Draft minutes of previous meetings are provided for City Council’s review and approval. Attachments: December 20, 2022 Council Meeting Minutes - Draft January 17, 2023 Meeting Minutes - Draft January 21, 2023 Council Retreat Workshop Minutes - Draft January 24, 2023 Special Meeting & Regular Workshop - Draft January 31, 2023 Special Meeting Minutes - Draft There being no changes, the minutes were approved as submitted by a vote of unanimous acclimation. Aye: 6 - Mr. Banweg, Mr. Foster, Mrs. Heater, Mrs. Kowalski, Ms. Schlademan and Mr. Sutton 6. Honorary Resolutions A. 23-10 A RESOLUTION THANKING LEANNE SCHUMACHER FOR HER SERVICE TO THE COMMUNITY. Brief Description: This Resolution provides recognition and thanks to Leanne Schumacher for her dedicated service as a member of the Environmental Awareness Committee. Attachments: Resolution No. 23-10 A motion was made by Mr. Banweg, seconded by Ms. Schlademan, to approve Resolution No. 23-10. The motion carried by unanimous acclimation: Aye: 6 - Mr. Banweg, Mr. Foster, Mrs. Heater, Mrs. Kowalski, Ms. Schlademan and Mr. Sutton 7. Proclamation A. 23-0009 Special Recognition of Random Acts of Kindness Week Brief Description: This Proclamation encourages citizens to perform acts of kindness, especially during February 12-18, 2023, as we celebrate Random Acts of Kindness Week. Hudson League for Service and students from Western Reserve Academy will accept the Proclamation. City of Hudson, Ohio Page 2 City Council Meeting Minutes - Final February 7, 2023 Attachments: Random Acts of Kindness 2023 Mr. Foster read the proclamation in its entirety. 8. Public Comments Ms. Karie Nodar, 81 Ambrose Dr., thanked Council for its transparency and listed a number of improvements that had taken place in the City over the past few years. Ms. Annette Kritzberger, 2164 Edgeview Dr., was disappointed with how residents spoke to Councilmembers at the January 17th meeting. Ms. Brigitte Gerard, 7627 Sugarbush Trail, stated it is imperative that our legislative leaders act within the rule of law as written in the Ohio Revised Code, City Charter, codified ordinances, and Robert's Rules of Order . Ms. Renee Telling, 7334 Arborwood Dr., voiced her support for the majority of Council regarding Mrs. Kowalski's censure. Ms. Deb Myles, 2740 Barlow Rd., stated that she welcomed a diversity of opinion, as elected by the voters, to build consensus and drive change in the community. Mr. Brian Daley, 132 S. Main St., thanked and commended Councilmembers for their service to the community . Ms. Kathy Lohman, Hudson resident, commented on the personal attacks towards Councilmembers and taxpayer savings voted on by Council. Ms. Celeste Fland, 131 Clairhaven Dr., thanked Council for its transparency and accountability. Mr. Mark Justice, 1318 Meadowwood, stated that he respects public discourse, a diversity of viewpoints, and thanked Council for its time and service to the community. Ms. Debbie Petersilge, 58 Prescott Dr., expressed her appreciation to Council for its due diligence to care for the City. 9. Correspondence and Council Comments Mr. Sutton recalled a conversation with a resident about the road condition of the northern part of South Hayden Parkway. He asked Engineering to follow-up. He also provided a Comprehensive Plan Steering Committee update from the February 1 meeting, and asked Councilmembers if the City would be interested in paying for a survey. There was consensus to add this discussion item to the February 14 Workshop . Mr. Banweg asked Mr. Sheridan about the driveway located near the library and townhomes at First and Main . Mr. Sheridan described the changes that would take place. Mrs. Heater added that, at the Council forum on February 1, residents came with their concerns about the driveway, and encouraged everyone to attend the forums . Mrs. Kowalski responded to some of the public comments regarding the documents related to the censure . 10. Report of Manager Mr. Sheridan stated that crews are out patching streets and performing storm water work, there will be an update on capital projects at the February 28, 2023, Council Workshop meeting, and City offices will be closed City of Hudson, Ohio Page 3 City Council Meeting Minutes - Final February 7, 2023 on February 20 in observance of Presidents' Day . 11. Appointments A.) Council President Pro Tempore In consultation with Mr. Pitchford, Mr. Foster stated that Council would vote for a Council President Pro Tempore on an as-needed basis. Consequently, no Councilmember was appointed to President Pro Tempore at this meeting. A motion was made by Mr. Banweg, seconded by Mrs. Heater, to appoint Joe Ortiz, Holly Harris, and Alex Salimian to full terms on the Environmental Awareness Committee, as well as Nick Zaklanovich, Gary Viar, and Patrick Miller to full terms on the HCTV Advisory Committee. The motion passed by unanimous acclimation: Aye: 6 - Mrs. Heater, Mrs. Kowalski, Ms. Schlademan, Mr. Sutton, Mr. Banweg and Mr. Foster A motion was made by Mr. Banweg, seconded by Mrs. Heater, to appoint Lydia Bronstein and Jane Davis to full terms on the Board of Zoning and Building Appeals, as well as Matthew Romano to a full-term on the Planning Commission. The motion carried by the following vote: Aye: 5 - Mrs. Kowalski, Ms. Schlademan, Mr. Sutton, Mr. Foster and Mrs. Heater Abstain: 1 - Mr. Banweg 12. Suspension of the Rules for the Consent Agenda A motion was made by Mrs. Heater, seconded by Mr. Banweg, to suspend the rule requiring three readings. The motion carried by the following vote: Aye: 6 - Ms. Schlademan, Mr. Sutton, Mr. Banweg, Mr. Foster, Mrs. Heater and Mrs. Kowalski Approval of the Consent Agenda A motion was made by Mr. Banweg, seconded by Mrs. Heater, to approve the consent agenda. The motion carried by the following vote: Aye: 6 - Mr. Sutton, Mr. Banweg, Mr. Foster, Mrs. Heater, Mrs. Kowalski and Ms. Schlademan A. 23-11 A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICES CONTRACT WITH CIUNI & PANICHI, INC. FOR THE PREPARATION OF THE CITY’S 2022 ANNUAL FINANCIAL STATEMENTS. Brief Description: This is a contract with an accounting firm to assist staff in the preparation of the 2022 annual financial statements. City of Hudson, Ohio Page 4 City Council Meeting Minutes - Final February 7, 2023 Attachments: Engagement Letter (Hudson) Resolution No. 23-11 Resolution No. 23-11 was approved on the consent agenda. B. 23-12 A RESOLUTION AUTHORIZING THE CITY MANAGER TO ADVERTISE FOR COMPETITIVE BIDS, AWARD AND TO ENTER INTO A CONTRACT FOR THE WEST CASE WATER LINE REPLACEMENT PROJECT; AND DECLARING AN EMERGENCY. Brief Description: This project will involve the replacement of the water main along W. Case Drive from SR 303 to Lynn Drive. Staff is requesting an emergency clause due to the current lead time on the large diameter waterline pipe and material costs. Attachments: Exhibit 1-12-23 Resolution No. 23-12 Resolution No. 23-12 was approved on the consent agenda. C. 23-13 A RESOLUTION AUTHORIZING THE CITY MANAGER TO ADVERTISE FOR COMPETITIVE BIDS AND TO ENTER INTO A CONTRACT FOR THE VETERANS TRAIL PHASE 2. Brief Description: The project will include the installation of an off road, multi-purpose path along Valley View Road between Hunting Hollow Drive and SR 91, and an on-road Hunting Hollow between Valley View Road and W. Prospect. Attachments: Exhibit 1-17-23 Resolution No. 23-13 Resolution No. 23-13 was approved on the consent agenda. D. 23-14 A RESOLUTION AUTHORIZING THE CITY MANAGER TO ADVERTISE FOR COMPETITIVE BIDS, AWARD AND TO ENTER INTO A CONTRACT FOR THE REPLACEMENT OF THE DRIVEWAY CULVERT AT 27 BARLOW ROAD. Brief Description: The Barlow Road Drive Culvert Replacement Project will involve the removal of an existing drive culvert at 27 Barlow Road and replacement with a new drive culvert. Attachments: Exhibit Resolution No. 23-14 Resolution No. 23-14 was approved on the consent agenda. E. 23-15 A RESOLUTION AUTHORIZING THE CITY MANAGER TO ADVERTISE FOR COMPETITIVE BIDS, AWARD AND TO ENTER INTO A CONTRACT FOR THE ROSLYN WATER MAIN City of Hudson, Ohio Page 5 City Council Meeting Minutes - Final February 7, 2023 REPLACEMENT PROJECT. Brief Description: This project will involve the replacement of the existing undersized 4” diameter water main on Roslyn Avenue with a new 8” diameter waterline from E. Streetsboro Road to Elm Street. Attachments: Exhibit 1-12-23 Resolution No. 23-15 Resolution No. 23-15 was approved on the consent agenda. F. 23-16 A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICES CONTRACT WITH TMS ENGINEERS INC. FOR THE RE-DESIGN OF THE ADAPTIVE TRAFFIC SIGNALS FOR DOWNTOWN PROJECT. Brief Description: In 2022, the City was notified by the Akron Metropolitan Area Transportation Study (AMATS) that it had been awarded funding for the construction of the City’s “Downtown Hudson Adaptive Signal Improvements” project. The project includes 14 signalized intersections, 1 unsignalized intersection at Owen Brown St at the Norfolk and Southern Railroad underpass. The project also includes the design of 7 CCTV camera locations and the pre-emption system for the emergency services at 29 signals. Attachments: Adaptive Signal Map 1-12-23 Resolution No. 23-16 Resolution No. 23-16 was approved on the consent agenda. G. 23-17 AN ORDINANCE TO APPROVE THE EDITING AND INCLUSION OF CERTAIN ORDINANCES AND RESOLUTIONS AS PARTS OF THE VARIOUS COMPONENT CODES OF THE CODIFIED ORDINANCES; TO PROVIDE FOR THE ADOPTION OF NEW MATTER IN THE UPDATED AND REVISED CODIFIED ORDINANCES; TO REPEAL ORDINANCES AND RESOLUTIONS IN CONFLICT THEREWITH; AND DECLARING AN EMERGENCY. Brief Description: This Ordinance authorizes revisions to Hudson’s Codified Ordinances to incorporate various ordinances and resolutions of a general and permanent nature that have been passed by Council since the date of the last updating through December 5, 2022, and to include changes reflecting current State law through June 30, 2022. Attachments: Ordinance No. 23-17 Ordinance No. 23-17 was approved on the consent agenda. H. 23-18 A RESOLUTION TO APPROVE A THEN AND NOW CERTIFICATE FOR A PURCHASE MADE; AND DECLARING AN EMERGENCY. Brief Description: Council authorization is required for payment of the invoice shown on this Resolution in excess of $3,000, for which a City of Hudson, Ohio Page 6 City Council Meeting Minutes - Final February 7, 2023 commitment was made before a Purchase Order was generated. Attachments: Resolution No. 23-18 Resolution No. 23-18 was approved on the consent agenda. 13. Legislation A. 23-008 A RESOLUTION AMENDING THE MISSION STATEMENT OF THE H.O.M.E. COMMITTEE. Brief Description: The resolution amends the mission statement of the H.O.M.E. Committee. Attachments: H.O.M.E. Committee Revised Mission Statement 2022 Resolution No. 23-008 Mr. Foster read the title of Resolution No. 23-008, which constituted its second reading. B. 23-009 A RESOLUTION AMENDING RESOLUTION NO. 22-108 AMENDING THE OFFICIAL CITY POLICY GOVERNING THE EXHIBITION OF FLAGS AT CITY GOVERNMENT FACILITIES AND CITY-OWNED PROPERTIES. Brief Description: This legislation amends the current flag policy regarding approved flags to be flown at City government facilities and other publicly owned properties. The amendment adds the Federal POW/MIA Flag to be flown under the American Flag at City cemeteries and the Veterans Way Park. Attachments: Flag Policy Amendments FC. 12-13-22 Resolution No. 22-009 Mr. Foster read the title of Resolution No. 23-009, which constituted its second reading. 14. Adjournment There being no further business, a motion was made by Mr. Sutton, seconded by Mr. Banweg, to adjourn the regular meeting at 8:29 p.m. The motion carried by unanimous acclimation. Aye: 6 - Mr. Banweg, Mr. Foster, Mrs. Heater, Mrs. Kowalski, Ms. Schlademan and Mr. Sutton _______________________________ Christopher W. Foster, President of Council _______________________________ Aparna Wheeler, Clerk of Council Upon approval by City Council, this official written summary of the meeting minutes shall become a permanent record, and the official minutes shall also consist of a permanent audio and video recording, excluding executive sessions, in accordance with Codified Ordinances, Section 220 .03(d), Rules. City of Hudson, Ohio Page 7 City Council Meeting Minutes - Final February 7, 2023 City of Hudson, Ohio Page 8