City Council

City of Hudson, Ohio Meeting Minutes - Final City Council Jeffrey L. Anzevino, Mayor Christopher W. Foster, President of Council (Ward 2) Christopher A. Banweg, Council Member (At-Large) Michael W. Bird, Council Member (Ward 4) Patricia L. Goetz, Council Member (Ward 1) Karen E. Heater, Council Member (At-Large) Nicole V. Kowalski, Council Member (At-Large) Skylar J. Sutton, Council Member (Ward 3) Thomas J. Sheridan, City Manager Marshal Pitchford, City Solicitor & Special Counsel Aparna Wheeler, Clerk of Council Tuesday, September 3, 2024 7:30 PM Town Hall 27 East Main Street 1. Call to Order Mayor Anzevino called to order the meeting of Hudson City Council at 7:30 p.m., in accordance with the Sunshine Laws of the State of Ohio, O.R.C. Section 121.22. 2. Pledge of Allegiance to the Flag 3. Roll Call Present: 7 - Mr. Banweg, Dr. Bird, Mr. Foster, Dr. Goetz, Mrs. Heater, Mrs. Kowalski and Mr. Sutton Staff in Attendance: Mr. Sheridan, City Manager; Mr. Pitchford, City Solicitor & Special Counsel; Ms. Wheeler, Clerk of Council; Mr. Hannan, Community Development Director; Mr. Knoblauch, Assistant City Manager - Financial/Special Projects; Mr. Kosco, City Engineer; and Mr. Leiter, HCTV Production Assistant. 4. Approval of the Minutes A. 24-0081 Minutes of Previous Council Meetings Brief Description: Draft minutes of previous meetings are provided for City Council’s review and approval. Attachments: August 20, 2024 Council Meeting Minutes - Draft August 27, 2024 Council Workshop Minutes - Draft A motion was made by Mr. Banweg, seconded by Mrs. Heater, to approve the minutes. A motion was made by Dr. Bird, seconded by Mrs. Kowalski, to amend the minutes of Discussion Item 24-0079 to read, "There was Council consensus to move forward with the Valley View sidewalk from Hunting Hollow to Hines Hill on the west side, Option A along City of Hudson, Ohio Page 1 City Council Meeting Minutes - Final September 3, 2024 Valley View Road along the east side, Option D along Hines Hill Road on the north side, and pause design on Option B along Valley View Road and Option C along Hines Hill Road." The motion to amend carried by the following vote: Aye: 7 - Mr. Banweg, Dr. Bird, Mr. Foster, Dr. Goetz, Mrs. Heater, Mrs. Kowalski and Mr. Sutton The motion to approve the minutes as amended carried by the following vote: Aye: 7 - Dr. Bird, Mr. Foster, Dr. Goetz, Mrs. Heater, Mrs. Kowalski, Mr. Sutton and Mr. Banweg 5. Proclamation A. 24-0082 Special Recognition of the Hudson High School Chamber Orchestra Brief Description: Mayor Anzevino will recognize the Hudson High School Chamber Orchestra for its award-winning international performances. Attachments: Hudson High School Chamber Orchestra 2024 Mr. Roberto Iriarte accepted the proclamation with students from the orchestra . Mayor Anzevino read the proclamation in its entirety. 6. Public Comments Mrs. Lauren Brown, 7204 Valley View Rd., stated that she represented many interested residents of Valley View and requested that any further discussion not postpone the initial part of Valley View sidewalks . Mr. Jim Zockoll, 1833 E Hines Hill, stated that he represented all the residents on the north side of Hines Hill between Granby and Valley View and all are not in favor of a sidewalk on the north side . Mrs. Tracey Mackay, president of the League of Women Voters of Hudson, commented on the City's actions in filing a sealed lawsuit against the former City Manager, as well as urging Council to find a solution to keep HCTV services. 7. Correspondence and Council Comments Mr. Sutton stated that the "closed" sign on front door of Town Hall is confusing during public meetings . He emphasized that the sign is for the visitors' center, not for Council meeting . Responding to Mrs. Mackay's public comment, the City's prepared statement explains the legal reasoning and advice from counsel. Mr. Sutton also stated that Council is not trying to shut down HCTV, but one option is to remove the public access portion. He further noted that the German Society's Oktoberfest is this weekend . Dr. Goetz provided an update of the August 14th Architectural & Historic Board of Review meeting . Dr. Bird stated that the Personnel Advisory and Appeals Board met for first time this year and he appreciates their work as they review the employee handbook. Mr. Banweg echoed Mr. Sutton's comment about the former City Manager lawsuit and read part of theCity's previously prepared and released statement. Mr. Foster stated that certain segments of the sidewalks are a heated topic but the vast majority of people are in favor of them. City of Hudson, Ohio Page 2 City Council Meeting Minutes - Final September 3, 2024 Mayor Anzevino noted that residential snow plow program is taking applications for this winter season and details are on the website. 8. Report of Manager Mr. Sheridan provided an update on the August 8th storm event, including damage assessment, recovery plan development, the implementation of necessary repairs, and mitigation measures . He further stated that staff would be meeting with property owners, determining public vs . private property issues, developing studies for Brandywine and Tinkers Creeks, neighborhood modeling, and meeting with the County. 9. Appointments There were no appointments. Mr. Foster stated that the application period for Charter Review Commission has closed and interviews would be completed by November. 10. Suspension of the Rules for the Consent Agenda A motion was made by Mr. Sutton, seconded by Mr. Foster, to suspend the rule requiring three readings. The motion carried by the following vote: Aye: 7 - Mr. Foster, Dr. Goetz, Mrs. Heater, Mrs. Kowalski, Mr. Sutton, Mr. Banweg and Dr. Bird Approval of the Consent Agenda A motion was made by Mr. Sutton, seconded by Mr. Banweg, to approve the Consent Agenda. The motion carried by the following vote: Aye: 7 - Dr. Goetz, Mrs. Heater, Mrs. Kowalski, Mr. Sutton, Mr. Banweg, Dr. Bird and Mr. Foster A. 24-99 A RESOLUTION AUTHORIZING THE CITY MANAGER TO AMEND THE AGREEMENT WITH NORFOLK SOUTHERN FOR PRELIMINARY ENGINEERING SERVICES; AND DECLARING AN EMERGENCY. Brief Description: In 2018, the City commenced with the preliminary design of a new multi-purpose path that would connect the City’s Barlow Farm Park to Summit County's Wood Hollow Metropark. Part of the proposed path will cross the Norfolk Southern Railroad tracks in between the two parks. In 2018, the City entered into an Agreement with Norfolk Southern for Preliminary Engineering Services for the review of the City’s design of the proposed path along Barlow Road in the amount of $22,500. City staff has continued to refine the design for the project and Norfolk Southern has estimated that an additional $10,000 is required to finalize the preliminary engineering review for this project. Attachments: Exhibit Barlow Farm Path Resolution No. 24-99 City of Hudson, Ohio Page 3 City Council Meeting Minutes - Final September 3, 2024 Resolution No. 24-99 was approved on the Consent Agenda. B. 24-100 A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A CHANGE ORDER TO THE CONTRACT WITH ANTHONY ALLEGA CEMENT CONTRACTOR FOR THE MIDDLETON ROAD SIDEWALK INSTALLATION, PHASE 2 PROJECT; AND DECLARING AN EMERGENCY. Brief Description: Due to the need to remediate damage from the storm event on August 8, 2024 as well as make improvements to capture more runoff during storms, City staff is requesting a change to the contract with Anthony Allega Cement Contractor in the amount of $56,000. Attachments: Resolution No. 24-100 Resolution No. 24-100 was approved on the Consent Agenda. C. 24-101 A RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY FISCAL OFFICER; AND DECLARING AN EMERGENCY. Brief Description: Each year the City is required to pass a resolution accepting the property tax amounts and rates as determined by the County Budget Commission. Attachments: Exhibit A Resolution No. 24-101 Resolution No. 24-101 was approved on the Consent Agenda. D. 24-102 A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICES CONTRACT WITH K2M DESIGN FOR THE COMPLETION OF A COMPREHENSIVE FIRE AND EMS STAFFING AND FACILITIES NEEDS STUDY FOR THE CITY OF HUDSON; AND DECLARING AN EMERGENCY. Brief Description: The purpose of this request for proposal (RFP) was to solicit qualification & fee proposals from qualified Consultants for a comprehensive City of Hudson Fire and EMS Staffing and Facility Needs Study for the City of Hudson to use as a guide in the future. This study will include an in-depth review of staffing and operational efficiency. The study will also evaluate the current and future facility and equipment needs for Fire and EMS. Attachments: Resolution No. 24-102 Resolution No. 24-102 was approved on the Consent Agenda. City of Hudson, Ohio Page 4 City Council Meeting Minutes - Final September 3, 2024 11. Legislation A. 24-103 A RESOLUTION ADOPTING IN CONCEPT THE 2024 SAFE ROUTES TO SCHOOL TRAVEL PLAN. Brief Description: The Safe Routes to School Travel Plan was last updated in 2011. In 2023, the City received a grant from the Ohio Department of Transportation (ODOT) to develop a new School Travel Plan. A core team was selected to guide the effort, consisting of representatives from Hudson City Schools, City Council, and City Staff. With the assistance of an engineering traffic safety consultant, the new School Travel Plan was recently completed. City staff will review the plan with City Council. Attachments: Memo To Council 9-3-2024 Exhibit A - 2024 Safe Routes School Travel Plan 9-3-2024 2011 Safe Routes School Travel Plan Exhibit A - 08-27-2024 Resolution No. 24-103 Mayor Anzevino read the title of Resolution No. 24-103, which constituted its first reading. B. 24-104 AN ORDINANCE AMENDING CHAPTERS 1205.09 AND 1205.11 OF THE LAND DEVELOPMENT CODE RELEVANT TO DISTRICT REGULATION SETBACKS FOR ADJACENT RESIDENTIAL PROPERTIES. Brief Description: Land Development Code Amendment to require uses within D6 and D8 that are adjacent to residentially used properties to be increased to match the setbacks required when such uses are adjacent to residentially zoned properties. Attachments: LDC Amendment - 1205 D6 and D8 Setback to adjacent residential property Ordinance No. 24-104 Mayor Anzevino read the title of Ordinance No. 24-104, which constituted its first reading. A motion was made by Mr. Sutton, seconded by Mr. Foster, to suspend the rule requiring three readings for this meeting only and for the purpose of referral to the Planning Commission. The motion carried by the following vote: Aye: 7 - Mrs. Heater, Mrs. Kowalski, Mr. Sutton, Mr. Banweg, Dr. Bird, Mr. Foster and Dr. Goetz A motion was made by Mr. Foster, seconded by Mr. Banweg, that Ordinance No. 24-104 be referred to Planning Commission and postponed to the November 19, 2024, Council meeting. The motion carried by the following vote: Aye: 7 - Mrs. Kowalski, Mr. Sutton, Mr. Banweg, Dr. Bird, Mr. Foster, Dr. Goetz and Mrs. Heater C. 24-105 AN ORDINANCE AMENDING CHAPTER 1206.05 OF THE LAND City of Hudson, Ohio Page 5 City Council Meeting Minutes - Final September 3, 2024 DEVELOPMENT CODE RELEVANT TO NON-CONFORMING RESIDENTIAL USES. Brief Description: Land Development Code Amendment to provide greater ability of existing non-conforming residential properties to rebuild or expand an existing dwelling on an existing parcel. Attachments: LDC Amendment - Section 1206.05(4)(B) Non-conforming residential use Ordinance No. 24-105 Mayor Anzevino read the title of Ordinance No. 24-105, which constituted its first reading. A motion was made by Mr. Foster, seconded by Mr. Banweg, to suspend the rule requiring three readings for this meeting only and for the purpose of referral to the Planning Commission. The motion carried by the following vote: Aye: 7 - Mr. Sutton, Mr. Banweg, Dr. Bird, Mr. Foster, Dr. Goetz, Mrs. Heater and Mrs. Kowalski A motion was made by Mr. Sutton, seconded by Dr. Bird, that Ordinance No. 24-105 be referred to Planning Commission and postponed to the November 19, 2024, Council meeting. The motion carried by the following vote: Aye: 7 - Mr. Banweg, Dr. Bird, Mr. Foster, Dr. Goetz, Mrs. Heater, Mrs. Kowalski and Mr. Sutton 12. Adjournment There being no further business, Mayor Anzevino adjourned the meeting at 8:23 p.m. _______________________________ Jeffrey L. Anzevino, Mayor _______________________________ Aparna Wheeler, Clerk of Council Upon approval by City Council, this official written summary of the meeting minutes shall become a permanent record, and the official minutes shall also consist of a permanent audio and video recording, excluding executive sessions, in accordance with Codified Ordinances, Section 220 .03(d), Rules. City of Hudson, Ohio Page 6