Independence Day Board

Fourth of July Executive Board City of Huntington Beach Wednesday, December 2, 2020 2000 Main Street 6:00 PM - Regular Meeting Huntington Beach, CA 92648 MINUTES Room B-8, Lower Level ERIK PETERSON, Council Liaison ANDI KOWAL, Chair MIKE POSEY, Council Liaison LINDA VIRCKS, Vice-Chair PAT LOVE, Board Member CHRIS COLE, Staff Liaison KAREN PEDERSEN, Board Member STACEY HOFFER, Consultant CHRIS YOUNG, Board Member STEVE CLAYTON, Contractor RYAN HEIL, Contractor SPECIAL NOTICE REGARDING COVID-19 On March 4, 2020, Governor Newsom proclaimed a State of Emergency in California as a result of the threat of COVID-19. On March 17, 2020, Governor Newsom issued Executive Order N- 29-20 which allows a local legislative body to hold public meetings via teleconferencing, and to make public meetings accessible telephonically or otherwise electronically to all members of the public seeking to observe and to address the local legislative body. Pursuant to Executive Order N-29-20, please be advised that some members of the Fourth of July Executive Board and/or City staff may participate in this meeting telephonically or electronically. PUBLIC PARTICIPATION/AUDIO/ELECTRONIC ACCESS TO THIS MEETING: Pursuant to Executive N-29-20 and given the current health concerns, members of the public are encouraged to access this meeting virtually by following the instructions provided below. This meeting will be hosted as a Zoom webinar only and will not be recorded, streamed live, or broadcasted on cable television. The public may attend the virtual Zoom webinar by calling (669) 900-6833, and entering Zoom Webinar ID: 959 2734 9841or copy and paste this link into your browser: https://huntingtonbeach.zoom.us/j/95927349841 PUBLIC COMMENTS INSTRUCTIONS: To ensure the public’s right to fully participate in providing meaningful public comments at this meeting of the Fourth of July Executive Board: Submit written comments on agenda or non- agenda items to cgomez@surfcity-hb.org (reference Fourth of July Executive Board and the Agenda Item) by 2:00 PM the day of the meeting. Each person can submit one communication of 150 words or less. If you would like your e- comment read aloud at the meeting, you MUST indicate so in your email; otherwise, all written communications will be forwarded to the Fourth of July Executive Board, but not read aloud, as received prior to the meeting. Page 1 of 3 Fourth of July Executive MINUTES December 2, 2020 Board CALL TO ORDER Chair Kowal called the meeting to order at 6:00 pm. ROLL CALL - Kowal, Love, Pedersen, Vircks, Young All Board Members present. City staff in attendance: Cole (CSD), Van Mullem (FD), Reilly (PD); Contractors in attendance: Newton (Consultant), Clayton and Heil (Soundskilz) PUBLIC COMMENTS - If any written public comments were received prior to the meeting they will be read at this time. NONE PRESENTATIONS AND ANNOUNCEMENTS 1. Introduction of new Contractor and Consultant - Steve Clayton and Ryan Heil were introduced and provided background on Soundskilz. APPROVAL OF MINUTES Pedersen moved to approve the November 4, 2020 meeting minutes as written with Vircks seconded the motion. The motion passed (5-0), ADMINISTRATIVE ITEMS 1. Bylaws – Board Members will discuss changes to the bylaws dated November 5, 2000, in order to update them to fit the current operations of the Board. Chair Kowal introduced newly drafted bylaws for review. Board members reviewed, commented, and suggested revisions. 2. Board Members and Duties – Discussion on Members and their duties/roles on the Board and roles for the celebration. Discussion ensued on Volunteers and Members-at-Large. The Board will reach out to existing volunteers and Members-at-Large, and will put out a call for additional volunteers. INFORMATIONAL ITEMS 1. 4th of July Celebration Event - 2021 Discussion was held on sponsorships and pre-event items. Page 2 of 3 Fourth of July Executive MINUTES December 2, 2020 Board MEMBER AND STAFF COMMENTS - Not Agendized NONE ITEMS TO BE AGENDIZED 1. Soundskilz Update 2. Bylaws Vote 3. Board Member Comments and Updates 4. Sponsorships ADJOURNMENT With no further business, the meeting was adjourned at 7:01 pm. The next meeting of the Huntington Beach Fourth of July Executive Board is scheduled for Wednesday, January 6, 2021, at 6:00 PM in the Community Services Conference Room, 5th Floor, Civic Center, 2000 Main Street, Huntington Beach, California. Internet access to the Huntington Beach Fourth of July Executive Board agenda and staff report material is available prior to the Fourth of July Executive Board’s meetings at: https://huntingtonbeach.legistar.com/ MEETING ASSISTANCE NOTICE: In accordance with the Americans with Disabilities Act, services are available to members of our community who require special assistance to participate in public meetings. If you require special assistance, 48-hour prior notification will enable the City to make reasonable arrangements for an assisted listening device (ALD) for the hearing impaired, American Sign Language interpreters, a reader during the meeting and/or large print agendas. Please contact the Charlene Gomez at 714-536-5434 for more information, or request assistance from the staff at the meeting. Page 3 of 3