Village Board

VILLAGE OF HUNTLEY VILLAGE BOARD MEETING February 11, 2016 MINUTES CALL TO ORDER: A meeting of the Village Board of the Village of Huntley was called to order on Thursday, February 11, 2016 at 7:00 p.m. in the Municipal Complex, Village Board Room, 10987 Main St., Huntley, Illinois 60142. ATTENDANCE: PRESENT: Mayor Charles Sass; Trustees: Ronda Goldman, Timothy Hoeft, Niko Kanakaris, Harry Leopold, John Piwko and JR Westberg. ABSENT: None IN ATTENDANCE: Village Manager David Johnson, Assistant Village Manager Lisa Armour, Management Assistant Barbara Read and Village Attorney John Cowlin. PLEDGE OF ALLEGIANCE: Mayor Sass led the Pledge of Allegiance. PUBLIC COMMENTS: Ken Croswell, 12348 Black Oak Trail, stated that the Village spent millions of dollars on the revitalization of the downtown and asked the Board to approve the truck restrictions because the 18 wheelers will ruin the brick pavers in the walkways and the Veteran’s Memorial area should be a quieter area which will not happen with the trucks driving by. Chuck Veach, PO Box 694, stated that it was wrong to change the truck route and the Village should continue allowing trucks to travel on Main Street. Mr. Veach stated that cars out number trucks 50 to 1 and that truck traffic stops at about 5 p.m. Ted Heise, 11251 Kiley Drive, stated that he no longer wished to make a comment. CONSENT AGENDA: a) Approval of the January 21, 2016 Committee of the Whole Meeting Minutes b) Approval of the February 11, 2016 Bill List in the Amount of $1,460,588.78 c) Approval of an Ordinance Approving a Special Use Permit to operate an Indoor Recreation Facility within the “M (PUD)” Manufacturing – Planned Unit Development District-zoned property at 10735 – 10739 Wolf Drive / Next Level Travel Baseball d) Approval of a Resolution Approving the Bid Award to Corrective Asphalt Materials, LLC for the Village of Huntley 2016 Asphalt Rejuvenator Program 02.11.16 VB Minutes 1  e) Approval of a Resolution Approving the Bid Award to Michels Pipe Services in the amount of $75,850 to Complete Sewer Televising, Jetting and Lining f) Approval of a Resolution Approving the Bid Award to Behm Pavement for the Village of Huntley 2016 Crack Sealing Program g) Approval of a Resolution Approving a General Services Agreement with Layne Christensen Company for the Maintenance and Repair of Village Wells and Pumps h) Approval of a Resolution Approving the Purchase of a 2016 Ford F250 Pickup Truck equipped with Snowplow, from Morrow Brothers Ford, Inc. in the amount of $38,469.00 through the Illinois State Joint Purchase Contract i) Approval of a Resolution Approving the Lease-Purchase Financing for a 2016 Elgin Whirlwind Street Sweeper from Standard Equipment Company j) Approval of Payout Request No. 4 in the amount of $1,265,237.56 to Alliance Contractors, Inc. for the Downtown Streetscape Improvements Mayor Sass asked if the Village Board had any comments or changes to the Consent Agenda; there were none. A MOTION was made to approve the Consent Agenda. MOTION: Trustee Leopold SECOND: Trustee Kanakaris AYES: Trustees Goldman, Hoeft, Kanakaris, Leopold, Piwko and Westberg NAYS: None ABSENT: None The motion carried: 6-0-0 ITEMS REMOVED FROM THE CONSENT AGENDA: a) Approval of the January 14, 2016 Village Board Meeting Minutes Mayor Sass reported that the Minutes were removed from the Consent Agenda as Trustee Hoeft was absent from the meeting. A MOTION was made to approve the January 14, 2016 Village Board Meeting Minutes. MOTION: Trustee Goldman SECOND: Trustee Leopold AYES: Trustees Goldman, Kanakaris, Leopold, Piwko and Westberg NAYS: None ABSENT: None ABSTAIN: Trustee Hoeft The motion carried: 5-0-0-1 b) Downtown Truck Restrictions and Village Truck Routes 02.11.16 VB Minutes 2  i. Approval of an Ordinance Restricting Traffic in Downtown Huntley to Vehicles Less than 12,000 Pound Gross Vehicle Weight Rating (GVWR) ii. Approval of a Resolution Authorizing Preferred Truck routes for the Village of Huntley Mayor Sass stated that from the discussion at the February 4, 2016 Committee of the Whole meeting that the route from Huntley-Dundee Road to Kreutzer Road should be removed from the preferred truck routes. Mayor Sass asked if the Village Board had additional questions or comments. Trustee Leopold stated that by reviewing the truck traffic survey that was conducted by Staff that the proposed truck restrictions in the downtown will not be a major hardship on businesses. Trustee Piwko stated that he agreed with the Mayor’s recommendation to exclude Huntley-Dundee Road to Kreutzer Road from the preferred truck routes. Trustee Hoeft stated that he would support not allowing trucks to turn off of Main Street but truck traffic should be allowed on Main Street. Trustee Kanakaris agreed with removing Huntley-Dundee Road to Kreutzer Road from the preferred truck routes until improvements can be made to the intersection. Mayor Sass reported that at about 8:00 a.m. on that day he witnessed a Walmart semi on Main Street at Church and it was tight. Mayor Sass also reported that he talked with nine (9) of the downtown property owners and all of them stated that the trucks should be restricted from the downtown as some of them said that they would like outdoor seating and that with all the money that was invested in the downtown would be a waste with the truck traffic. Trustee Westberg stated that he agreed that a lot of money was spent on the downtown and he would be in favor of restricting the truck traffic to streets off of Main Street but stated that Huntley is a blue-collar town and the truck drivers should be allowed to drive on Main Street. There were no other comments. A MOTION was made to approve an Ordinance Restricting Traffic in Downtown Huntley to Vehicles Less than 12,000 Pound Gross Vehicle Weight Rating (GVWR). MOTION: Trustee Kanakaris SECOND: Trustee Piwko AYES: Trustees Goldman, Leopold, Piwko and Mayor Sass NAYS: Trustees Hoeft, Kanakaris and Westberg ABSENT: None The motion carried: 4-3-0 Trustee Westberg stated that there is no way to make the turn safely from Huntley-Dundee Road on to Kreutzer Road so it should be removed from the preferred truck route. Trustee Hoeft stated that since the Village is making the businesses change that the Village should open up Haligus Road through the Wing Pointe Subdivision to truck traffic. 02.11.16 VB Minutes 3 Trustee Leopold stated that for safety reasons Huntley-Dundee Road to Kreutzer should be eliminated from the preferred route. There were no other comments or questions. A MOTION was made to approve a Resolution Authorizing Preferred Truck routes for the Village of Huntley, eliminating the Huntley-Dundee to Kreutzer route. MOTION: Trustee Leopold SECOND: Trustee Westberg AYES: Trustees Goldman, Hoeft, Kanakaris, Leopold, Piwko and Westberg NAYS: None ABSENT: None The motion carried: 6-0-0 c) Approval of a Resolution to Waive the Formal Bidding Process and Contract with Bonnell Industries, Inc., as Sole Vendor in the amount of $63,205.51 for the Rehabilitation of Vehicle #1696 – 2002 International 6-Wheeler Tandem Axle Dump Truck (dump body, hydraulics, plow controls, electrical and warning lights, reinstall spreader, add 6100 Controller) Mayor Sass reported that this agenda item was discussed at the Committee of the Whole but required a Roll Call Vote. Mayor Sass asked if the Board had additional comments or questions; there were none. A MOTION was made to approve a Resolution to Waive the Formal Bidding Process and Contract with Bonnell Industries, Inc., as Sole Vendor in the amount of $63,205.51 for the Rehabilitation of Vehicle #1696 – 2002 International 6-Wheeler Tandem Axle Dump Truck (dump body, hydraulics, plow controls, electrical and warning lights, reinstall spreader, add 6100 Controller). MOTION: Trustee Leopold SECOND: Trustee Kanakaris AYES: Trustees Goldman, Hoeft, Kanakaris, Leopold, Piwko and Westberg NAYS: None ABSENT: None The motion carried: 6-0-0 d) Approval of Executive Session Minutes: December 18, 2014, January 22, 2015, February 5, 2015, May 7, 2015, May 21, 2015, May 28, 2015, June 11, 2015, June 25, 2015, July 16, 2015, July 23, 2015, August 14, 2015, September 3, 2015, September 3, 2015, September 10, 2015 and September 17, 2015 Mayor Sass reported that the Executive Session Minutes were reviewed during the February 4, 2015 Executive Session. Mayor Sass asked if the Village Board had any comments or questions. Trustee Leopold told the audience that the Minutes will be approved for context but not released as information contained in the Minutes may be still confidential. There were no other comments or questions. A MOTION was made to approve for context but not release the May 21, 2015, May 28, 2015, 02.11.16 VB Minutes 4 June 11, 2015, June 25, 2015, July 16, 2015, September 3, 2015, September 3, 2015, September 10, 2015 and September 17, 2015 Executive Session Minutes. MOTION: Trustee Leopold SECOND: Trustee Westberg AYES: Trustees Goldman, Hoeft, Kanakaris, Leopold, Piwko and Westberg NAYS: None ABSENT: None The motion carried: 6-0-0 A MOTION was made to approve for context but not release the December 18, 2014, January 22, 2015, February 5, 2015, May 7, 2015, and August 14, 2015 Execute Session Minutes. MOTION: Trustee Westberg SECOND: Trustee Piwko AYES: Trustees Goldman, Kanakaris, Leopold, Piwko and Westberg NAYS: None ABSENT: None ABSTAIN: Trustee Hoeft The motion carried: 5-0-0-1 A MOTION was made to approve for context but not release the July 23, 2015 Executive Session Minutes. MOTION: Trustee Leopold SECOND: Trustee Piwko AYES: Trustees Goldman, Hoeft, Leopold, Piwko and Westberg NAYS: None ABSENT: None ABSTAIN: Trustee Kanakaris The motion carried: 5-0-0-1 ITEMS FOR DISCUSSION AND CONSIDERATION: VILLAGE ATTORNEY’S REPORT: None VILLAGE MANAGER’S REPORT: None VILLAGE PRESIDENT’S REPORT: Mayor Sass asked Trustee Goldman to report on the McHenry County Conservation District’s workshop she attended. Trustee Goldman reported that the all-day workshop was attended by about 100 people with the objective of saving the wetlands and the natural habitat. Mayor Sass asked Trustee Piwko to report on the McCOG Transportation Committee meeting with Congressman Randy Hultgren. Trustee Piwko reported that the meeting was to gather support on the Capital Bill for the 1) Route 31 Widening from Crystal Lake to McHenry project; and 2) the Route 47 from Reed Road to Wisconsin Widening Project. It was noted that House Speaker Ryan (WI) is also in support of this Bill as he represents the area right over the Wisconsin border. Mayor Sass reported that the next McCOG meeting is in Island Lake. 02.11.16 VB Minutes 5 UNFINISHED BUSINESS: None NEW BUSINESS: None EXECUTIVE SESSION: None ACTION ON CLOSED SESSION ITEM: None ADJOURNMENT: There being no further items to discuss, a MOTION was made to adjourn the meeting at 7:17 p.m. MOTION: Trustee Piwko SECOND: Trustee Westberg The Voice Vote noted all ayes and the motion carried. Respectfully submitted, Barbara Read Recording Secretary 02.11.16 VB Minutes 6