Village Board

VILLAGE OF HUNTLEY VILLAGE BOARD MEETING December 15, 2016 MINUTES CALL TO ORDER: A meeting of the Village Board of the Village of Huntley was called to order on Thursday, December 15, 2016 at 7:02 p.m. in the Municipal Complex, Village Board Room, and 10987 Main St., Huntley, Illinois 60142. ATTENDANCE: PRESENT: Mayor Charles Sass; Trustees: Tim Hoeft, Niko Kanakaris, Harry Leopold, John Piwko and JR Westberg. ABSENT: Trustee Goldman IN ATTENDANCE: Village Manager David Johnson, Assistant Village Manager Lisa Armour, Management Assistant Barbara Read, Director of Public Works and Engineering Timothy Farrell, Deputy Chief Todd Fulton and Village Attorney John Cowlin. PLEDGE OF ALLEGIANCE: Mayor Sass led the Pledge of Allegiance. SPECIAL PRESENTATIONS: a) Recognition of Commitment and Dedication to the Village of Huntley: State Representative Mike Tryon This presentation was postponed as Representative Tryon was feeling ill and unable to attend. b) Infrastructure Investment Achievement Award – Ruekert & Mielke, Inc. Director of Public Works and Engineering Timothy Farrell gave the background of the work that Ruekert & Mielke has done with the Village in the past five (5) years as being the Village’s GIS provider and reported that Ruekert & Mielke, Inc. (R/M) has named the Village of Huntley as a recipient of R/M’s 2016 Investment in Infrastructure Achievement Award. The award is in recognition of the Village’s significant investment in infrastructure to improve service levels and quality of life. R/M made a $1,000 monetary award donation to Sgt. L.J. Marak’s family. Representatives from R/M were in attendance to present the award and donation. Mr. Stanley Sugden, President, introduced the team members in attendance: Tim Anderson, GIS Manager; Andy Sikich, Illinois Manager; and, Alicia Potter, Marketing Manager. Mr. Sugden reported that R/M is a municipal engineering and GIS firm and is 100% employee owned. Mr. Anderson reported that he has been working with the Village of Huntley since 2011 on GIS and listed the levels of worked performed for the Village. Mr. Anderson also stated his appreciation for working with the various staff members. Mr. Sugden gave the background of the award and stated that previously the firm would have a yearly party and invite all the clients as a way of saying thank you. Several years ago 12.15.16 VB Minutes 1 the firm decided it would be a better use of funds to award municipalities for their achievements. Mr. Sugden presented the award to Director Farrell and the donation to Deputy Chief Todd Fulton. PUBLIC COMMENTS: None ITEMS FOR DISCUSSION AND CONSIDERATION: a) Approval of the December 15, 2016 Bill List in the amount of $231,958.31 Mayor Sass reported that $85,702.02 or (37%) of the total bill list is directly attributed to the payment of SSA Property Taxes ($25,876.43), TIF Property Taxes ($14,236.84), and payment to Engineering Enterprises for the Wastewater Treatment Facilities Upgrade & the 2016 Wastewater System Planning Documents ($45,588.75). Mayor Sass asked if the Village Board had any comments or questions; there were none. A MOTION was made to approve the December 15, 2016 Bill List in the amount of $231,958.31. MOTION: Trustee Hoeft SECOND: Trustee Westberg AYES: Trustees: Hoeft, Kanakaris, Leopold, Piwko and Westberg NAYS: None ABSENT: Trustee Goldman The motion carried: 5-0-1 b) Consideration – Approval of an Ordinance Authorizing an Intergovernmental Agreement to transfer membership from the Northern Illinois Governmental Energy Cooperative (NIGEC) to the Northern Illinois Purchasing Cooperative (NIPC) Village Manager David Johnson reported that in 2006, NIGEC was created and subsequently renewed in 2008 to assist its members with the purchase of lower cost electric power for their municipal facilities. Effective January 1, 2015 the NIGEC agreement was replaced by the NIPC agreement in order to streamline and clarify operations of the purchasing group and to make it easier for the group to operate as a regional joint purchasing body for its members for more than just electric power. The current members of NIPC are: Village of Lakewood, Village of Lake in the Hills, City of Genoa, City of McHenry, City of Woodstock, Woodstock Fire/Rescue District, Village of Richmond, Village of Hampshire, Village of Johnsburg and Village of Algonquin. Staff Analysis In January 2017 the Village of Huntley’s street lighting contract will expire; therefore in order to take advantage of the NIPC pricing, the Village of Huntley must formally approve membership into the new NIPC group. Financial Impact Many of the NIPC member governments have their own purchasing guidelines. This IGA requires participants to waive those guidelines for purchases that are conducted through NIPC. This ensures that the group can act in a unified fashion when going out for bids. Legal Analysis The NIPC group has an attorney to review all contracts prior to execution and legal fees are shared 12.15.16 VB Minutes 2 among the group members. Per NIPC’s legal counsel, the Village can join NIPC by executing the 2014 IGA, which is attached. Mayor Sass asked if the Village Board had any comments or questions; there were none. AMOTION was made to approve an Ordinance Authorizing an Intergovernmental Agreement to transfer membership from the Northern Illinois Governmental Energy Cooperative (NIGEC) to the Northern Illinois Purchasing Cooperative (NIPC) for the purchase of street lighting electrical power and other goods and services. MOTION: Trustee Hoeft SECOND: Trustee Westberg AYES: Trustees: Hoeft, Kanakaris, Leopold, Piwko and Westberg NAYS: None ABSENT: Trustee Goldman The motion carried: 5-0-1 c) Consideration – An Ordinance approving the Annual License Renewal for Commercial Waste Haulers and Sun City Residential Only Waste Hauler in the Village of Huntley Mayor Sass reported that in November, renewal packets were distributed to the current commercial waste haulers as well as the Sun City/Residential only waste hauler, Waste Management. Prairieland Disposal informed the Village they will not be seeking to renew their license for 2017. The following waste haulers have submitted the application and payment to provide commercial waste and recycle pickup in the Village of Huntley. Waste Management of Illinois has also submitted their application for Sun City residential pick up. 1. Advanced Disposal – Commercial 2. Republic Services (Allied Waste) – Commercial 3. Groot Industries, Inc. – Commercial 4. MDC Environmental Services – Commercial 5. Ray Schreiber Disposal Co. – Commercial 6. Waste Management of Illinois, Inc. – Commercial 7. Waste Management of Illinois, Inc. – Residential Sun City Only Staff Analysis All required documentation has been received and is in compliance. All is in order for Village Board consideration at this time. Financial Impact As part of the approved FY17 Budget, this specific Refuse Licenses revenue source is included under the Licenses and Permits line item in the General Fund. The individual license fee for 2017, as regulated by the Village’s Waste Hauler Ordinance, is $1,815.44. Mayor Sass asked if the Village Board had any comments or questions; there were none. A MOTION was made to approve an Ordinance approving the Village of Huntley Annual License Renewal for Commercial Waste Haulers and Sun City Residential only Waste Hauler. MOTION: Trustee Piwko 12.15.16 VB Minutes 3  SECOND: Trustee Westberg AYES: Trustees: Hoeft, Kanakaris, Leopold, Piwko and Westberg NAYS: None ABSENT: Trustee Goldman The motion carried: 5-0-1 VILLAGE ATTORNEY’S REPORT: None VILLAGE MANAGER’S REPORT: None VILLAGE PRESIDENT’S REPORT: Mayor Sass reported that the December 22nd and January 5th meetings were cancelled. The next meeting will be the January 12th Village Board meeting. Mayor Sass reported that Village Offices will be closed on December 23rd, December 26th and January 2nd. Mayor Sass wished everyone a merry Christmas and happy new year. UNFINISHED BUSINESS: None NEW BUSINESS: None EXECUTIVE SESSION: None ACTION ON CLOSED SESSION ITEM: None ADJOURNMENT: There being no further items to discuss, a MOTION was made to adjourn the meeting at 7:16 p.m. MOTION: Trustee Piwko SECOND: Trustee Kanakaris The Voice Vote noted all ayes and the motion carried. Respectfully submitted, Barbara Read Recording Secretary 12.15.16 VB Minutes 4