Village Board

VILLAGE OF HUNTLEY VILLAGE BOARD August 27, 2020 MEETING MINUTES CALL TO ORDER: A meeting of the Village Board of the Village of Huntley was called to order on Thursday, August 27, 2020 at 7:00 p.m. in the Municipal Complex, Village Board Room, 10987 Main St., Huntley, Illinois 60142. ATTENDANCE: PRESENT: Mayor Charles Sass; Trustees: Ronda Goldman, Tim Hoeft, Harry Leopold, John Piwko and JR Westberg. ABSENT: Trustee Niko Kanakaris IN ATTENDANCE: Interim Village Manager Lisa Armour, Management Assistant Barbara Read, and Director of Public Works and Engineering Timothy Farrell. PLEDGE OF ALLEGIANCE: Mayor Sass led the Pledge of Allegiance. PUBLIC COMMENTS: None ITEMS FOR DISCUSSION AND CONSIDERATION: a) Consideration – Approval of the August 13, 2020 Village Board Meeting Minutes Mayor Sass reported that everyone was in attendance at the meeting and asked the Village Board if there were any comments or changes to the Minutes; there were none. A MOTION was made to approve the August 13, 2020 Village Board Meeting Minutes. MOTION: Trustee Leopold SECOND: Trustee Piwko AYES: Trustees: Goldman, Hoeft, Leopold, Piwko, and Westberg NAYS: None ABSENT: Trustee Kanakaris The motion carried: 5-0-1 b) Consideration – Approval of the August 27, 2020 Bill List in the amount of $597,438.61 Mayor Sass reported that $294,741.28 (or 49.4%) of the total bill list is attributable to payment to Hastings Asphalt Services Inc. for the 2020 Crack & Pavement Sealing Program ($48,920.00), to JA Johnson Paving Co. for the 2020 Edge Mill & Overlay Program ($146,778.12), to Patrick Engineering Inc. for Kreutzer Road Phase I ($7,582.91) and payment to Seecom for Quarterly Dispatch Services ($91,460.25). Mayor Sass asked if the Village Board had any comments or questions; there were none. 1 A MOTION was made to approve the August 27, 2020 Bill List in the amount of $597,438.61. MOTION: Trustee Hoeft SECOND: Trustee Westberg AYES: Trustees: Goldman, Hoeft, Leopold, Piwko, and Westberg NAYS: None ABSENT: Trustee Kanakaris The motion carried: 5-0-1 c) Consideration – Approval of Payout Request No. 3 to Schroeder Asphalt Services, Inc. for the 2020 Street Improvement Program in the Amount of $609,286.56 Director of Public Works and Engineering Timothy Farrell reported that on February 27, 2020, the Village Board approved a resolution appropriating $1,200,000.00 in Motor Fuel Tax Funds for Maintenance of Streets and Highways for the 2020 Street Improvement Program and a Resolution Authorizing a Bid Award and Construction Contract to Schroeder Asphalt Services, Inc. in the amount of $1,375,018.81 for the resurfacing of Northbridge Subdivision for a total length of approximately 3.0 centerline miles. Schroeder Asphalt Services, Inc. has submitted the third payout request for the 2020 Street Improvement Program. The Village’s project engineer, CBBEL, has reviewed the request and all is in order for consideration of the payout request No. 3. Staff Analysis Total Previous Amount Pay Request Retention Completed Work Payments Requested #1 $235,032.80 $23,503.28 (10%) $0.00 $211,529.52 #2 $661,802.04 $66,180.20 (10%) $211,529.52 $384,092.32 #3 $1,268,324.63 $63,416.23 (5%) $595,621.84 $609,286.56 Financial Impact The FY20 Budget includes funding for the 2020 program in the amount of $475,000.00 for engineering and partial construction costs from the Streets Improvements and Roads & Bridges Fund, 420-00-00- 8001 and $1,200,000 for construction costs from the MFT Fund, 460-00-00-8001. The full amount of the MFT appropriation will be used for construction. Any unexpended budget funds will remain in the Streets Improvements and Roads & Bridges Fund. Mayor Sass asked if the Village Board had any comments or questions; there were none. A MOTION was made to approve Payout Request No. 3 to Schroeder Asphalt Services, Inc. in the amount of $609,286.56 for the work completed under the 2020 Street Improvement Program. MOTION: Trustee Goldman SECOND: Trustee Piwko AYES: Trustees: Goldman, Hoeft, Leopold, Piwko, and Westberg NAYS: None ABSENT: Trustee Kanakaris The motion carried: 5-0-1 2 VILLAGE ATTORNEY’S REPORT: None INTERIM VILLAGE MANAGER’S REPORT: None VILLAGE PRESIDENT’S REPORT: None UNFINISHED BUSINESS: None NEW BUSINESS: None EXECUTIVE SESSION: None POSSIBLE ACTION ON ANY CLOSED SESSION ITEM: None ADJOURNMENT: There being no further items to discuss, a MOTION was made to adjourn the meeting at 7:04 p.m. MOTION: Trustee Piwko SECOND: Trustee Westberg The Voice Vote noted all ayes and the motion carried. Respectfully submitted, Barbara Read Recording Secretary 3