Village Board

October 22, 2020 Village Board Meeting VILLAGE OF HUNTLEY VILLAGE BOARD October 22, 2020 MEETING MINUTES CALL TO ORDER: A meeting of the Village Board of the Village of Huntley was called to order on Thursday, October 22, 2020 at 7:00 p.m. in the Municipal Complex, Village Board Room, 10987 Main St., Huntley, Illinois 60142. ATTENDANCE: PRESENT: Mayor Charles Sass; Trustees: Ronda Goldman, Tim Hoeft, Niko Kanakaris, Harry Leopold, John Piwko and JR Westberg. ABSENT: None IN ATTENDANCE: Interim Village Manager Lisa Armour, Management Assistant Barbara Read, Director of Development Services Charles Nordman, Director of Public Works and Engineering Timothy Farrell, Chief Robert Porter, Deputy Chief Mike Klunk, Director of Finance Cathy Haley, Human Resources Manager Chrissy Hoover, and Village Attorney John Cowlin. PLEDGE OF ALLEGIANCE: Mayor Sass led the Pledge of Allegiance. PUBLIC COMMENTS: None ITEMS FOR DISCUSSION AND CONSIDERATION: a) Consideration – Approval of the September 24, 2020 Village Board, October 8, 2020 Liquor Commission, and October 8, 2020 Village Board Meeting Minutes Mayor Sass reported that everyone was in attendance at each meeting. Mayor Sass asked if the Village Board had any comments or changes to the minutes; there were none. A MOTION was made to approve the September 24, 2020 Village Board, October 8, 2020 Liquor Commission, and October 8, 2020 Village Board Meeting Minutes. MOTION: Trustee Leopold SECOND: Trustee Westberg AYES: Trustees: Goldman, Hoeft, Kanakaris, Leopold, Piwko, and Westberg NAYS: None ABSENT: None The motion carried: 6-0-0 b) Consideration – Approval of the October 22, 2020 Bill List in the amount of $449,270.21 Mayor Sass reported that $303,936.75 (or 68%) of the total bill list is attributable to the payment for the Principal and Interest on the 2020 Go Bonds to Amalgamated Bank of Chicago ($198,703.75), the Roof 1  October 22, 2020 Village Board Meeting Replacement and Gutter Installation at the Public Works Bakley Street Facility ($27,763.00) and the purchase of a 2021 Single Axle Cab and Chassis from Rush Truck Center ($77,470.00). Mayor Sass asked if the Village Board had any comments or questions; there were none. A MOTION was made to approve the October 22, 2020 Bill List in the amount of $449,270.21. MOTION: Trustee Hoeft SECOND: Trustee Leopold AYES: Trustees: Goldman, Hoeft, Kanakaris, Leopold, Piwko, and Westberg NAYS: None ABSENT: None The motion carried: 6-0-0 c) Consideration – An Ordinance Approving a Final Plat of Resubdivision to Resubdivide Lots 1 - 4 in the Final Plat of Donahue’s Subdivision, 11875 Mill Street Director of Development Services Charles Nordman reviewed a Power Point presentation and reported that the petitioner is proposing to resubdivide Donahue’s Subdivision, located at the southeast corner of Route 47 and Mill Street. The resubdivision consists of the three (3) lots that front Mill Street, which includes one single family home, and a larger parcel that has significant frontage on Route 47. The petitioner has been attempting to sell the property for some time and believes it would be easier to sell the home and vacant lots along Mill Street if they were smaller, thus allowing them to have a lower asking price. Staff Analysis The subject property is zoned “R-1” Single Family Residential which requires a minimum lot area of 12,600 square feet and a minimum lot width of 90 feet. The petitioner is proposing to reduce the size of the lots fronting Mill Street to create a larger parcel fronting Route 47 (Lot 4). In doing so, the depth of the Mill Street lots are reduced from 300 feet to 150 feet and the width of the lots are shifted slightly so that each lot measures no less than 90 feet and the existing home continues to meet side yard setbacks for the “R-1” zoning district. All proposed lots conform to the minimum lot area and width requirements for the “R-1” zoning district as detailed in the following table: Lot 1 Existing Proposed Required Lot Area 29,095 sf 13,923 sf 12,600 sf Lot Width 88 ft. 92.64 ft. 90 ft. Lot 2 Existing Proposed Required Lot Area 29,924 sf 15,752 sf 12,600 sf Lot Width 100 ft. 105 ft. 90 ft. Lot 3 Existing Proposed Required Lot Area 29,763 sf 13,398 sf 12,600 sf Lot Width 100 ft. 90 ft. 90 ft. Lot 4 Existing Proposed Required Lot Area 356,138 sf 403,153 sf 12,600 sf Lot Width 991.19 ft. 1,139.58 ft. 90 ft. 2  October 22, 2020 Village Board Meeting Plan Commission Recommendation The Plan Commission reviewed the petitioners’ request on October 12, 2020 and, with no members of the public offering comments in favor or opposition to the request, recommended approval of the petition by a vote of 5 to 0, subject to the following conditions: 1. Upon approval of the Final Plat by the Village Board, the Owner shall record the plat with the Recorder of McHenry County within three months. If not recorded within this time, the approval shall be null and void (Section 155.221(A)(5) of the Village’s Subdivision Ordinance). Director Nordman reported that the petitioner, Fran Borhart, was attendance to answer questions. Mayor Sass asked if the Village Board had any comments or questions Trustee Leopold asked if the driveway for Lot 1 would be located on Route 47 or Mill Street. Director Nordman stated that it would be located on the eastern-most edge of the property on Mill Street. Trustee Leopold asked about the sideyard setback for Lot 2 which currently has the house; Director Nordman stated the side yard setback is 8 feet. Trustee Leopold stated that the lots could not be developed as proposed as they are not wide enough; Director Nordman reported that the lot widths exist currently and that the petitioners only want to change the depth of the lots. Trustee Goldman stated that she has no issues with the proposed and asked if the petitioner has a vision for the lots. Ms. Fran Borhart stated that they are hoping to list Lots 1 and 2 together to make it more appealing. Trustee Leopold asked why they would not just combine Lots 1 and 2; Director Nordman stated that not combining the lots will give the property owners more flexibility. Trustee Leopold suggested that they change the lot line between Lots 1 and 2 and donate the westernmost part to the Village. Trustee Hoeft stated that he supports the petitioners request if it makes it more marketable. There were no other comments or questions. A MOTION was made to approve an Ordinance Approving a Final Plat of Resubdivision to Resubdivide Lots 1 - 4 in the Final Plat of Donahue’s Subdivision, 11875 Mill Street. MOTION: Trustee Goldman SECOND: Trustee Westberg AYES: Trustees: Goldman, Hoeft, Kanakaris, Leopold, Piwko, and Westberg NAYS: None ABSENT: None The motion carried: 6-0-0 d) Consideration – A Resolution Authorizing a Professional Services Agreement with Christopher B. Burke Engineering, LTD in an Amount Not to Exceed $96,500 for Design Engineering Services for Water Main Replacement Director of Public Works and Engineering Timothy Farrell reported that the FY20 Budget includes funding for Water Main Replacement Design Engineering. A proposal was received from Christopher B. Burke Engineering, LTD, (CBBEL) for Design Engineering of Water Main Replacement. 3  October 22, 2020 Village Board Meeting Staff Analysis On June 1, 2015 and again on January 25, 2018, the 12-inch water main under the concrete pavement of IL Route 47 suffered a main break causing disruptions to service and traffic as well as damage to public infrastructure. The particular section of water main under IL Route 47 most susceptible to breaks extends between Mill Street and just north of the UPRR crossing. The remaining associated connecting water main was either replaced during the Route 47 widening project or is outside of the limits of the pavement. The proposed improvements include the replacement of the existing 12-inch water main along IL Route 47 between Main Street to the north and Mill Street to the south. This work will consist of approximately 1,600 lineal feet of new 12-inch water main. The project will include an auger of new water main sections in steel casings beneath IL Route 47 to new valves and fire hydrants at the existing hydrant locations where required to continue service to existing buildings. This work will require coordination with IDOT for work within the right-of-way. New domestic service lines with boxes/valves will be provided at all existing active service locations. New valves and fire hydrants will be proposed along the west side of IL Route 47. The location of the proposed water main will be based on the location of existing utilities and other existing features but will most likely be located in a Permanent Municipal Utility Easement to be acquired along the west right-of-way of IL Route 47. The main will be outside of the existing pavement and sidewalk due to an existing large diameter storm sewer running along IL Route 47. The new water main will be connected to existing 12” water mains at the southeast corner of Mill Street and IL Route 47 as well as at southwest corner of Main Street and IL Route 47. The section of main under the Union Pacific railroad tracks and being replaced along the east side of IL Route 47 between Main and Mill Streets will be properly abandoned in place. Likewise, over the past several years, there have been numerous water main breaks on Mill Street and Dean Street as a result of deteriorating and aging pipe. Most recently between the 4-week period of August 22, 2020 and September 17, 2020 there were a total of six isolated incidents of water main breaks on this section of water main. These main breaks cause service disruptions for residents, consume staff resources, result in water loss, are costly to repair and are likely to continue unless the pipe is replaced with new pipe meeting current material and construction standards. Therefore, in addition to completing a survey for the Route 47 water main improvements, CBBEL will also complete a survey for Mill Street from Route 47 to east of the Union Pacific Railroad crossing of Mill Street, and along Dean Street from Mill Street to Martin Drive. This survey will be utilized in the FY2021 Water Main Replacement Program’s engineering design subject to Village Board approval at a later date. Strategic Plan Priority The 2016-2020 Strategic Plan identifies Promote Sound Financial Management and Fiscal Sustainability as a Strategic Priority, and “enhance asset management program to sustain level of service at economical life cycle cost” as an objective. Financial Impact The FY20 Budget includes $105,000 in the Water Capital Improvement and Equipment Fund, 515-00- 00-8004 for Water Main Replacement Design Engineering. Mayor Sass asked if the Village Board had any comments or questions. 4  October 22, 2020 Village Board Meeting Trustee Leopold asked if there were any other utilities under Mill and Dean Streets; Director Farrell reported that there two (2) stretches of 4 inch watermain to be abandoned and the residential services would be moved to the existing 12 inch watermain. Trustee Hoeft asked if the work will affect the Mobil; Director Farrell stated that on Route 47 it will be a directional bore from the west side to the Mobil. There were no other comments or questions. A MOTION was made to approve a Resolution Authorizing a Professional Services Agreement with Christopher B. Burke Engineering, LTD in an Amount Not to Exceed $96,500 for Design Engineering Services for Water Main Replacement. MOTION: Trustee Leopold SECOND: Trustee Hoeft AYES: Trustees: Goldman, Hoeft, Kanakaris, Leopold, Piwko, and Westberg NAYS: None ABSENT: None The motion carried: 6-0-0 e) Consideration – Approval of Payout Request No. 1 to Visu-Sewer for the 2020 Sewer Televising and Lining Program in the amount of $47,883.38 Director of Public Works and Engineering Timothy Farrell reported that on May 7, 2020, the Village received bids from four contractors for the 2020 Municipal Partnering Initiative (MPI) Sewer Televising and Lining Program. The MPI is a municipality-based buying initiative where agencies join forces to procure a wide range of public services in an effort to tap economies of scale. The Village of Huntley was the lead MPI agency for this project and prepared the necessary contract bid documents. The four participating agencies included the Village of Huntley, Village of Cary, Village of Algonquin, and the City of Woodstock. The municipalities reserved the right to renew this contract for up to two additional one-year periods for 2021 and 2022. On May 28, 2020, the Village Board approved a resolution awarding a contract to Visu-Sewer for Sewer Televising and Lining on Donald Drive, Huntley-Dundee Road, North Street, and Woodstock Street. Visu-Sewer has submitted the first payout request for the Sewer Televising and Lining Program. Village Staff has reviewed the request and all is in order for approval of payout request No. 1. Staff Analysis Total Pay Request Retention Previous Payments Amount Requested Completed Work #1 $53,203.75 $5,320.38 $0.00 $47,883.38 Financial Impact The FY2020 Budget includes $75,000.00 in the Wastewater Capital Improvement and Equipment Fund, 525-00-00-8005 for the 2020 Sewer Televising & Lining Program. 5  October 22, 2020 Village Board Meeting Legal Analysis Final waiver of lien and certified payroll have been provided. Mayor Sass asked if the Village Board had any comments or questions; there were none. A MOTION was made to approve Payout Request No. 1 to Visu-Sewer in the amount of $47,883.38 for the work completed under the 2020 Sewer Televising and Lining Program. MOTION: Trustee Hoeft SECOND: Trustee Piwko AYES: Trustees: Goldman, Hoeft, Kanakaris, Leopold, Piwko, and Westberg NAYS: None ABSENT: None The motion carried: 6-0-0 f) Consideration – Approval of Payout Request No. 1 (Final) to RoadSafe Traffic Systems, Inc. for the 2020 Paint Pavement Marking Program in the amount of $33,520.90 Director of Public Works and Engineering Timothy Farrell reported that on March 12, 2020 the McHenry County Division of Transportation (MCDOT) received bids from four contractors for the Municipal Partnering Initiative (MPI) Pavement Marking Program (Paint). The MPI is a municipality- based buying initiative where communities join forces to procure a wide range of public services in an effort to tap economies of scale. MCDOT was the lead MPI agency for this project and prepared the necessary contract bid documents. There are five participating agencies for the Paint Pavement Markings contract that includes: Village of Huntley, McHenry County, Algonquin Township, Village of Algonquin, and the City of McHenry. RoadSafe Traffic Systems, Inc. has submitted the first and final payout request for the 2020 Paint Pavement Marking Program. Village staff has reviewed the request and all is in order for approval of payout request No. 1 (Final). Staff Analysis Pay Request Total Previous Amount Retainage Completed Work Payments Requested #1 $33,520.90 $0.00 $0.00 $33,520.90 Financial Impact The FY2020 Budget for this program is $35,000.00 for the Paint Pavement Marking Program. The amount is budgeted in the Street Improvement and Roads & Bridges Fund 420-00-00-8001. Legal Analysis Final waiver of lien and certified payrolls have been provided. Mayor Sass asked if the Village Board had any comments or questions; there were none. 6  October 22, 2020 Village Board Meeting A MOTION was made to approve Payout Request No. 1 and Final to RoadSafe Traffic Systems, Inc. in the amount of $33,520.90 for the work completed under the Paint Pavement Marking Program. MOTION: Trustee Leopold SECOND: Trustee Goldman AYES: Trustees: Goldman, Hoeft, Kanakaris, Leopold, Piwko, and Westberg NAYS: None ABSENT: None The motion carried: 6-0-0 g) Consideration – A Resolution Authorizing Submittal of a Project Application to the Illinois Department of Transportation for the Illinois Transportation Enhancement Program (ITEP) for the Kreutzer Road Realignment project Director of Public Works and Engineering Timothy Farrell reported that the Illinois Department of Transportation (IDOT) is now accepting applications for the Illinois Transportation Enhancement Program (ITEP), with applications due by November 2nd. Federal funds will provide reimbursement up to 50% for right-of-way and easement acquisition costs, and up to 80% for preliminary engineering, utility relocations, construction engineering, and construction costs. The required local match is the responsibility of the project sponsor. The maximum award for any project is $2 million. Staff Analysis Staff recommends submittal of an application for the Kreutzer Road Realignment project. The Five- Year Capital Improvement Plan has identified the improvement of a section of Kreutzer Road, a Village jurisdiction roadway, from east of the intersection of IL Route 47 to Haligus Road, a length of approximately 6,500 feet (see attached Location Map). The typical existing roadway section within these limits is one through lane in each direction, undivided, with aggregate shoulders. The proposed improvement includes reconstruction and widening of Kreutzer Road within these limits to provide a continuous bi-directional center turn lane with curb and gutter, and storm sewers for drainage, with the addition of an 8-foot wide multi-use path (MUP) along the north side of Kreutzer Road throughout the length of the improvements, and a section of roadway realignment at the existing at-grade crossing of the Union Pacific (UP) railroad to improve an existing sharp horizontal curve. Engineering and construction of the MUP improvements would be an eligible activity for ITEP funding. On February 27, 2020, the Village Board approved a contract with Patrick Engineering, Inc. (PEI) to complete Phase I Preliminary Engineering for the project. Phase I Engineering is targeted for completion in the spring of 2021. On July 23, 2020, the Surface Transportation Program (STP) was approved by the McHenry County Council of Mayors. The Kreutzer Road Realignment Project is funded in the STP maximum amount of $1,500,000 for construction in Federal FY25. Strategic Plan Priority The 2016-2020 Strategic Plan identifies Promote Sound Financial Management and Fiscal Sustainability as a priority, and “explore grant opportunities in each department to offset costs of programs and capital improvements” as an objective. Financial Impact Project costs will be incorporated into future budgets. 7  October 22, 2020 Village Board Meeting Mayor Sass asked if the Village Board had any comments or questions. Trustee Westberg asked if the bridge would be widened to four (4) lanes as discussed in the past due to Longmeadow Parkway coming out west. Director Farrell stated that the box culvert will be replaced with a lane in each direction and an additional center lane and that updated Longmeadow Parkway calculations do not warrant the need for two-lanes in each direction. Trustee Leopold asked if a multi-use path would be included over the box culvert; Director Farrell stated that the path would go over the box culvert. Mayor Sass reported that if the Longmeadow Parkway traffic requires additional lanes that the Village has a right-of-way agreement in place. There were no other comments or questions. A MOTION was made to approve a Resolution Authorizing the Submittal of an Application to the Illinois Department of Transportation for the Illinois Transportation Enhancement Program (ITEP) for the Kreutzer Road Realignment project. MOTION: Trustee Leopold SECOND: Trustee Piwko AYES: Trustees: Goldman, Hoeft, Kanakaris, Leopold, Piwko, and Westberg NAYS: None ABSENT: None The motion carried: 6-0-0 FY21 BUDGET WORKSHOP NO.2: Review of Proposed Department Capital Requests, 5-Year Capital Improvement Plan and Fleet Inventory and Maintenance Evaluation Process Interim Village Manager Lisa Armour reported that the Village Board received the proposed FY21 Department Capital Requests, summary of the Village's Fleet Inventory and Maintenance Evaluation Process for Village vehicles, the updated draft 5-Year Capital Improvement Plan for FY21 – FY25, and the 2020 Resident Survey Results. Interim Village Manager Armour stated that she will review the items listed on the cover memo and should the Village Board have any questions on the proposed requests that Staff would be happy to answer them. FY21 Department Capital Requests The FY21 general capital (non-water/sewer) requests total $5,531,680. Street maintenance and sidewalk repairs throughout the entire Village, rehabilitation of all the streets in the Covington Subdivision (4.9 miles), and the Freeman Road Culvert Replacement totaling $2,779,000 account for 50% of the proposed expenditures. Significant other major proposed expenditures include: • Downtown TIF - $1,500,000 (27%) for the Catty Offsite Stormwater Improvements and Façade Improvement Program 8  October 22, 2020 Village Board Meeting • Equipment Replacement - $491,200 (9%) for the replacement of vehicles, equipment, computers and network components • Capital Projects and Improvements - $245,120 (4%) for a new records management system and field based reporting system for the Police Department, an asphalt hot patcher, and other projects • Rebuild Illinois Bond Fund - As a result of funding received beginning in FY20 from the Illinois Department of Transportation Rebuild Illinois Bond Fund program, a new fund has been established specifically for these funds. The Village expects to receive two installments each year through 2022 for a total of $1,759,107. Given the restrictions on the funds and eligible uses for long-term capital projects, Staff is proposing that the funds be utilized for the realignment of Kreutzer Road. The proposed expenditure for FY21 is $170,000 (3%) for the partial Phase II Engineering for this project. Combined, these proposed projects, improvements, and equipment purchases account for over 93% of the proposed FY21 expenditures. The proposed expenditures in the water and sewer funds are $2,909,676 for a total of $8,441,356 in general and water/sewer capital expenditures. Major expenditures in the water/sewer capital funds include: • Water Main Replacement Program/Route 47/Mill St./Dean St. $2,100,000 • Wastewater NARP/Local Limits Tech Re-Evaluation $ 81,500 • Annual Sanitary Sewer Lining Program $ 75,000 These three projects account for 78% of the proposed FY21 Water and Sewer Capital expenditures. Fleet Inventory and Maintenance Evaluation Summary The fleet inventory and maintenance document identifies and accounts for vehicles and equipment scheduled for replacement as part of the 5-Year CIP, as well as an overall inventory of these assets. The fleet consists of 170 total units comprised of 71 vehicles including police patrol cars, snowplows, and dump trucks; 34 pieces of heavy and light duty equipment such as backhoes, loaders, tractors and riding mowers; and 65 pieces of small engine power tools, and attachments for skid loader and tractors. 5-Year Capital Improvement Plan (CIP) Appendix The proposed updated 5-Year CIP includes approximately 207 projects/equipment purchases totaling $60.5 million. The Village is committed to addressing the future needs of the community through the CIP and reviews projects each year to determine the need for the expenditures. 2020 Resident Survey Results Results of the annual resident survey conducted in late August/early September are enclosed for review. The number of responses in 2020 was 1,004, representing an 11% decrease from 2019. Of particular note, the percentage of residents reporting “Very Satisfied” or “Satisfied” with Village governance was 81%, the highest rating since the survey began in 2010. Other key measures were as follows: 9  October 22, 2020 Village Board Meeting Measure % Responding “Excellent” or “Good”; Or “Very Satisfied” or “Satisfied” Quality of Life 95% Village Appearance 91% Appearance of Downtown 91% Feeling of Safety 92% Police/Public Safety 91% Village Employee Impression 84% Village Governance 81% Snow & Ice Removal 78% Street Condition 75% Trustee Hoeft noted page 24 in the Department Capital Requests and asked if both vehicles #1661 and #1602 were being replaced with the 5-Yard Dump Trucks. Director Farrell stated that vehicle #1661 is a Ford F-450 but being replaced with a 5-Yard Dump Truck. Trustee Hoeft noted page 7 and the Dump Truck Tarp request. Trustee Hoeft stated that if the trucks are filled properly there would be no need to purchase tarps. Trustee Hoeft stated that he believes that adding tarps to existing dump trucks is unwarranted at $36,000 as they would have to be retrofitted for vehicles that will be replaced in the next several years. Trustee Hoeft stated that he supports adding them to all new vehicles going forward. Mayor Sass stated that the Village has pushed for semis going through town to have them but don’t have them on our own vehicles. Trustee Kanakaris asked if they were required by law. Mayor Sass stated that technically they are not needed if they are filled properly. Trustee Hoeft stated that if it is law the Village should follow but if it is not law they should be added to new vehicles only. Trustee Westberg stated that if they are not required by law that he does not want to retrofit Village vehicles and only add to new vehicles. The rest of the Village Board concurred. Trustee Westberg asked about the southern pond in Wing Pointe; Director Farrell stated that it is being treated. Trustee Westberg asked about including LED lights in the Fleet Garage; Director Farrell stated that ComEd has a program but the rebate anticipated at this time would only be about $200. Trustee Westberg asked about the $30,000 funding of the sealcoating of the Utility Facility driveways; Interim Village Manager Armour explained that the cost is split between two (2) funds. Trustee Hoeft asked about the cleaning the exterior of water towers on page 38 and asked if it cost $10,000 per tower. Director Farrell reported that it is $10,000 per tower and noted the schedule to clean one each year. Trustee Leopold stated that the Wing Pointe tower was the dirtiest. Trustee Westberg noted the Downtown Brick Pavers and Permanent Picnic Tables on page 22 and noted that he would like more picnic tables. Trustee Goldman stated that she liked the picnic tables but we don’t need 17 of them as currently exists. Trustee Hoeft stated that he liked the eight (8) anchored tables 10  October 22, 2020 Village Board Meeting and more temporary tables. Trustee Piwko stated that by adding concrete and anchoring them, the Square would be losing a lot of grassy areas. Trustee Piwko noted that families like putting tables together and that there would be less seating for concerts. Trustee Piwko also stated that space would be lost for tents and booths for the Farmers Market. Trustee Kanakaris stated that there should be different size tables. Trustee Westberg stated that there should be square 8-person high-top tables. Director Farrell reported that a plan was provided by Bill Ruth and it also included a small wall at each location due to the grade change. Discussion continued and it was the direction of the Board to leave this item in the budget and discuss further with an actual plan is provided. Trustee Kanakaris noted flashing speed limit signs and asked the Board what they thought about installing them in the subdivisions and splitting the cost with the HOAs. Interim Village Manager Armour noted that the cost was approximately $3,000 for each sign. Interim Village Manager Armour reported that this was brought up by a Sun City resident several Board meetings ago as what is currently on Bunker Hill Drive in Algonquin. Board direction at the time was to utilize the speed trailers at various locations. Interim Village Manager Armour stated that the Village received a request from another subdivision to put them in but that if a HOA was to install them then it would be most likely that the Village would have to maintain them. Manager Armour stated that criteria would have to be established prior to approving a HOA installation. Director Farrell stated that it would be public perception that any signal or light in the right-of-way would be the responsibility of the Village to maintain the signs which are finicky meaning that someone would have to go out to adjust the solar panels, take the snow off, change light bulbs, etc. Trustee Leopold stated that he had several questions but they were all answered by Interim Village Manager Armour and the budget is in good hands. VILLAGE ATTORNEY’S REPORT: None INTERIM VILLAGE MANAGER’S REPORT: Trustee Kanakaris mentioned the State closing down the businesses again due to Covid-19 and stated that the Village should not enforce it. Interim Village Manager Armour stated that if the Village received a complaint about a particular business that the Village would contact the business for educational purposes and not shut them down. If complaints continued the caller would be directed to contact the local health department. Trustee Hoeft asked if there was a point where the Village had the power to not follow the State’s guidelines. Mayor Sass stated that was a counsel question. Interim Village Manager Armour stated the State Liquor Commission has made it very clear on their website that any bar or restaurant not following the guidelines could put their liquor license at risk. Trustee Westberg reported that the Governor stated that if an establishment goes against it that he would pull their liquor license and it will take months to get it back. Trustee Kanakaris stated that Rookies is staying open and he wanted to make sure the Village doesn’t bother them. VILLAGE PRESIDENT’S REPORT: None UNFINISHED BUSINESS: None 11  October 22, 2020 Village Board Meeting NEW BUSINESS: Trustee Piwko commented on the child that got hit by a car at the intersection of Main and Haligus and stated that it could have possibly been avoided if the Board would have considered his request to extend the path on Main Street east of Haligus Road. EXECUTIVE SESSION: A MOTION was made at 8:05 p.m. to Enter into Executive session for: a) Probable or Imminent Litigation and Pending Litigation and d) Appointment, Employment, Dismissal, Compensation, Discipline and Performance of an Employee of the Village of Huntley MOTION: Trustee Leopold SECOND: Trustee Hoeft The Voice Vote noted all ayes and the motion carried. Mayor Sass announced that due to social distance requirements the public is asked to leave the Board Room and that no action will be taken today on items discussed in Executive Session. A MOTION was made at 8:20 p.m. to Exit Executive Session. MOTION: Trustee Leopold SECOND: Trustee Hoeft The Voice Vote noted all ayes and the motion carried. POSSIBLE ACTION ON ANY CLOSED SESSION ITEM: None ADJOURNMENT: There being no further items to discuss, a MOTION was made to adjourn the meeting at 8:21 p.m. MOTION: Trustee Piwko SECOND: Trustee Westberg The Voice Vote noted all ayes and the motion carried. Respectfully submitted, Barbara Read Recording Secretary 12