City Council

ST MINUTESFROMTHEHUNTSVILLECITYCOUNCILMEETINGHELDONTHE21 DAYOFMAY2013,INTHECITYHALL, LOCATEDAT1212AVENUEMINTHECITYOFHUNTSVILLE, COUNTYOFWALKER, TEXAS,AT5:00PM. TheCouncilmetinaregularsessionwiththefollowing: COUNCILMEMBERSPRESENT: MacWoodward,JamesFitch,LydiaMontgomery,DonH.Johnson,KeithOlson,TishHumphrey,RonaldAllen,Clyde Loll COUNCILMEMBERSABSENT: JoeEmmett OFFICERSPRESENT: MattBenoit,CityManager,LeonardSchneider,CityAttorney,LeeWoodward,CitySecretary_____________________________ WORKSHOP [5:00PM] – HarnessingHuntsville’sPotential – presentationconcerningworkof stakeholdercommittee formedthroughHouston-GalvestonAreaCouncil (H-GAC)CaseStudygrantfor “HousingasanEconomicDevelopment ToolinHuntsville,Texas: Nimbyism,Affordability,andEconomicDevelopment” [Dr.SherryMcKibben, Community DevelopmentSpecialist.] RebeccaLeonardofDesignWorkshopdiscussedthestudy’s intentiontofocusonjobcreation,housing,anddevelopmentin referencetoHuntsville’squalityoflifeandworkdonebyFranklinAssociatesandthecitizencommittee. Shenotedthatthe researchshowedabout58%ofresidentswererentersand24%oftheworkforcecamefromoutsidethecounty,providing opportunities toattractlong-termresidents, andalsoaddressedtheapproximately50%oflandinthecitylimitswaspropertytax- exempt. Ms.LeonardaddressedthegoalsinareassuchasCommunity, Economic,Environmental, andAestheticwhichwerecompiledand rankedbytheseveralfocusgroupsconvenedduringtheseventh-monthproject (below). Sheexpressedaperceivedimportanceof localqualityoflifeissuesasawaytoprotectacorporateinvestment. REGULARSESSION [6:00PM] 1. CALLTOORDER –Inthepresenceofaquorum, theMayorcalledthemeetingtoorderat6:00pm. 2. INVOCATIONANDPLEDGES – CouncilmemberLoll gavetheinvocationandlocalGirlScoutElizabethCarrell led the pledges. 3. PRESENTATIONSANDPROCLAMATIONS ProclamationforPublicWorksWeekpresentedtoCarolReed,PublicWorksDirector ProclamationforHurricanePreparednessWeekpresentedtoFireChiefTomGrisham PublicInformationStrategyPresentation –KristinEdwards,DeputyCitySecretary PresentationofauditreportforFY11-12fromPattillo,Brown,andHill,LLPbyChrisPrewitt 4. PUBLICHEARING TheCityCouncilreceived publicinputonOrdinance2013-23toamendtheHuntsville DevelopmentCode, regarding Chapter5,LotStandards, addingSection505.5PlannedDevelopments, allowingforadditionaldevelopmentoptions andassociatedstandards. [AronKulhavy,DirectorofCommunityandEconomicDevelopment] MayorWoodwardbeganthepublichearingat6:27p.m. Therewasnopubliccomment. MayorWoodwardclosedthepublic hearingat6:28p.m. 5. PUBLICCOMMENT Therewasnopubliccomment. 6. CONSENTAGENDA  ApprovalofConsentAgendaauthorizestheCityManagertoimplementeachiteminaccordancewithstaffrecommendations. AnitemmayberemovedfromtheConsentAgendaandaddedtotheStatutoryAgendaforfulldiscussionbyrequestofa memberofCouncil.) a. ApprovetheminutesoftheCityCouncilRegularSessionheldonMay7,2013. [LeeWoodward, CitySecretary] b. ApproveOrdinance2013-23,amendingtheHuntsville DevelopmentCode, regardingChapter5,LotStandards, addingSection505. nd 5PlannedDevelopments, allowingforadditionaldevelopment optionsandassociated standards,2 reading. [AronKulhavy,DirectorofCommunityandEconomicDevelopment] c. ApprovetheawardofbidfortheSafeRoutestoSchool nd (SRTS)Project09-01-01 (StateCSJs0917-27-038,0917- 27-039,0917-27-040,0917-27-041and0917-27-042),2 reading. [AronKulhavy,DirectorofCommunityand EconomicDevelopment] d. Approveawardingaone-yearcontractforwater andwastewatersuppliesmaintainedintheCityofHuntsville warehouse. [BillieSmith,PurchasingManager] e. ApproveOrdinance2013-25toamendthebudgetforFY12-13. [SteveRitter,InterimFinanceDirector] f. ApprovethepurchaseofHazmatequipment. [Dr.SherryMcKibben,CommunityDevelopmentSpecialist] CouncilmemberLoll movedtoapprove ConsentAgenda itemsa,d,e,andf andwassecondedbyCouncilmember Montgomery. CouncilmemberAllenpulleditemsbandc. Themotionpassedunanimously, 8-0. CouncilmemberJohnsonmovedtoapprovetheConsentAgendaandwassecondedbyCouncilmemberHumphrey. CouncilmemberFitchsaidtheCitywasintheprocessofhavingacompanyreviewtheDevelopmentCodeandsaidhe wouldliketoallowthem,astheexperts,toincludethatintheirworkandpotentialrecommendations. Hesaidhehad beentoldtherewerenoprojectscausingurgencyinCouncilapprovaloftheitem. CouncilmemberAllenagreed. Councilmember JohnsonaskedtheCityManageraboutthecompleteCodereviewandsuggesteditwouldnotbe appropriatetowaitthefulltimeneededfortheprocesstobefinished. CouncilmemberHumphreyaskedAronKulhavy, DirectorofCommunityandEconomicDevelopmentaboutthereview,towhichherepliedthattheywouldbringadraftat theendoftheyearandtheCouncilwouldthengothroughtheadoptionprocess. ShesaidshesupportedCouncilmember Johnson’sview. Councilmember OlsonrecollectedthattheCouncilhadaskedstafftomoveforwardinaworkshopearlier intheyear. TheMayorconfirmedtheOrdinancewasanadditiontotheCodebutdidnotchangetheCode andthata courtesyreviewhadbeendoneontheOrdinance. MayorWoodwardalsoconfirmeddevelopershadachoiceasto whethertoutilizethesection. Themotionpassed, 6-2,CouncilmembersFitchandAllenvotingagainst. CouncilmemberOlsonmovedtoapproveConsentAgendaitemsa,d,e,andfandwassecondedbyCouncilmember Humphrey. CouncilmemberAllenaskedthattheminutesreflectthattheshortfallontheHighway190sidewalkprojecttalkedaboutin previousworksessionswasbeingcoveredinpartbythebudgetamendmentbutforthemostpartwithgrantfundsand fundsbudgetedinthecapitalprojectbudgetasfarbackasfiscalyear2009-10. Themotionpassedunanimously, 8-0. 7. STATUTORYAGENDA a. Presentation,discussion,andpossibleaction toapprovetheFiscalYear2011-2012auditaspresentedbyPattillo, Brown, &Hill,LLP. [SteveRitter,InterimFinanceDirector] CouncilmemberOlsonmadeamotiontoapprovetheFiscalYear2011-2012auditaspresentedbyPattillo, Brown, &Hill, LLPandwassecondedbyCouncilmemberLoll. CouncilmemberMontgomeryaskedabouttheFinanceDepartment and FinanceCommittee’scomfortlevelwiththereport,towhichCouncilmember Olsonnoteditwasmerelyaforensicaudit andthatthefundsappearedhealthy. CouncilmemberAllenexpresseddiscomfortthattheFinanceCommitteemembers werenotpermittedtoreviewitpriortothemeeting. CouncilmemberMontgomerymovedthepreviousquestionandwas secondedbyCouncilmemberOlson. Themotionpassedunanimously, 8-0. Theoriginalmotionpassedunanimously,8- 0. b. Presentation,discussion, andpossibleaction toapproveOrdinance2013-24creatingaMunicipalSetting Designation (MSD)locatedneartheintersectionofAvenueIandSouthSamHoustonAvenue,1streading. [Aron Kulhavy,DirectorofCommunityandEconomicDevelopment] TheMayornoteditwasafirstreadingandapresentationby KennethS.Tramm,PhD,PG,CHMM,ofModern GeosciencesprovedinformationontheMSDprocessandthecurrentevaluationofthesite. c. Presentation,discussion,andpossibleaction toauthorizetheCityManagertoenterintoaParticipation AgreementwiththeTexasDepartmentofHousing andCommunityAffairs (TDHCA). [Dr.SherryMcKibben, CommunityDevelopmentSpecialist] CouncilmemberJohnson moved toauthorizetheCityManagertoenterintoaParticipationAgreementwiththeTexas DepartmentofHousingandCommunityAffairs (TDHCA) andwassecondedbyCouncilmemberMontgomery. Themotion passedunanimously, 8-0.  d. Presentation,discussion, andpossibleaction toconsiderthepurchaseofsoftwareandmaintenanceofHeating VentilationandAirConditioningSystem (HVAC) fortheHuntsvillePublicLibrary. [LindaDodson,CityLibrarian] Councilmember Olson movedtoauthorize thepurchaseofsoftwareandmaintenanceofHeatingVentilationandAir ConditioningSystem (HVAC)fortheHuntsvillePublicLibraryandwassecondedbyCouncilmemberLoll. Themotion passedunanimously, 8-0. e. Presentation,discussion, andpossibleaction toapproveOrdinance2013-27,updatingtheEmployeePolicyand ProcedureManualSection9. st 05,ElectronicCommunicationsPolicyandSection10.10CellularTelephonesPolicy, 1 reading. [ChrisVasquez,ITDirectorandMissyDavidson,InterimHumanResourceDirector] TheMayornoteditwasafirstreading. ChrisVasquezsaidthepolicyhadnotbeensignificantlyrevisedsince2006and addressedtheincreaseinsocialmedia. f. Presentation, discussion, andpossibleaction st toapproveOrdinance2013-26denyingEntergy’sproposed modificationtoScheduleIS,1 reading. [LeonardSchneider, CityAttorney] TheMayornoteditwasafirstreading andthattheOrdinancehadbeenrequestedbyEntergytoallowtheproposalto proceedtothePublicUtilitiesCommission. CouncilmemberOlsonmovedtowaivethefirstreadingandwassecondedby CouncilmemberJohnson. Themotionpassedunanimously, 8-0. TheMayormovedtoapprovetheOrdinanceandwas secondedbyCouncilmemberMontgomery. Themotionpassedunanimously, 8-0. 8. MAYOR/CITYCOUNCIL/CITYMANAGERANDCITYATTORNEYREPORT a. Presentation,discussion,andpossibleactiontonominateCityManagerMattBenoittotheWalkerCountyPublicSafety CommunicationsCenterExecutiveBoard. [MayorWoodward] MayorWoodwardnominatedCityManagerMattBenoittotheWalkerCountyPublicSafetyCommunications Center ExecutiveBoard. Themotionpassedunanimously, 8-0. b. CityManager’sReport 1. UpdatesonCityconstruction, grants,studies,Cityprojects,Citypurchases, andeconomicdevelopment. CityEngineerYellambalsiRamachandrapresentedonthecurrentOldColonyRoadprojectandDr.McKibbenandBillie Smith, ProcurementManager, gaveinformationonusingcooperativepurchasingfortheprocurementofgeneratorsfor wells. 9. PUBLICCOMMENT Therewerenopubliccomments. 10. MEDIAINQUIRIESRELATEDTOMATTERSONTHEAGENDA Therewerenomediainquiries. 11. ITEMSOFCOMMUNITYINTEREST The MayorremindedtheCouncilthattheywouldbeservingatthePublicWorksluncheonWednesday. Mr.Benoitlet everyoneknowthatonly193morevisitorswereneededattheStatuetoreachthemillionthvisitor. LindaDodson, CityLibrary announcedthebeginningof theSummerReadingClubandtheadultWillReadforChocolateprogram. CouncilmemberLoll saidhedaughterwouldbegraduatingfromAlphaOmegaAcademythiscomingSaturday. CouncilmemberHumphrey relayed theneedforinvolvementinCityboardsandcommitteesandaskedthecommunitytorememberthenumberofeventsintown. 12. ADJOURNMENT MayorWoodwardadjournedthemeetingat7:56pm. Respectfullysubmitted, LeeWoodward,CitySecretary