City Council

TH MINUTESFROMTHEHUNTSVILLECITYCOUNCILMEETINGHELDONTHE4 DAYOFJUNE2013,INTHECITYHALL, LOCATEDAT1212AVENUEMINTHECITYOFHUNTSVILLE, COUNTYOFWALKER, TEXAS,AT5:00PM. TheCouncilmetinaregularsessionwiththefollowing: COUNCILMEMBERSPRESENT: MacWoodward,JamesFitch,LydiaMontgomery,DonH.Johnson,KeithOlson,JoeEmmett.TishHumphrey, RonaldAllen,ClydeLoll COUNCILMEMBERSABSENT: None OFFICERSPRESENT:MattBenoit,CityManager,LeonardSchneider,CityAttorney,LeeWoodward,CitySecretary_____________________________ RECEPTION [5:00PM –LargeConferenceRoom] –AreceptionwasheldtocelebrategraduatingseniorswhoarechildrenofCity employeesandrecipientsofEmployeeScholarshipFundgrants,suppliedthroughemployeedonations. REGULARSESSION [6:00PM] 1. CALLTOORDER –Inthepresenceofaquorum, theMayorcalledthemeetingtoorderat6:00pm. 2. INVOCATIONANDPLEDGES – CouncilmemberMontgomerygavetheinvocationandgraduatingseniorsStevenHall,Daniel Agey, DenzelBradford,DylanCruson,KeithLee,NayanaRamachandra, ColsonSlaven, DuncanThornton,LeighannWells, andBrittanyWidnerledthepledges. 3. PRESENTATIONSANDPROCLAMATIONS PresentationofEmployeeScholarshiprecipients UnveilingofthenewFireDepartmentvideo BuxtonwillpresentinformationoncompletionoftheRetailRecruitmentandRetentionSolutioncontractwiththe City. Councilmember AllenaskedMrs.HillforcitieswithwhichBuxtonhadhelpedwithindustry. Shenotedthereferencelist hadbeenavailablesincethebeginningoftheworkingrelationshipwhichprovideddataasatoolforcities andthatwould alsobeavailablethroughCitystaffforlocal individualstouseforbusinessretentionandbrandalignment. AronKulhavy, DirectorofCommunityandEconomicDevelopment,saidsomedatawouldbeavailablewithintheweekandhisteam wouldcontinuetotraintomodifyreporting. CouncilmemberFitchencouragedcommunityaccesstothedata. Councilmember OlsonlaudedandthankedMrs.HillforherprofessionalisminthehandlingoftheCity’scontract. The Mayorcalledafiveminuterecessat7:08pm. 4. PUBLICHEARING TheCityCouncilwillreceivepublicinputonOrdinance2013-23toremove501.6Gas &OilWellsfromChapter5ofthe HuntsvilleDevelopmentCode. [AronKulhavy,DirectorofCommunityandEconomicDevelopment] MayorWoodwardbeganthepublichearingat7:19p.m. Mr.KulhavysaidtheDevelopmentCodereviewprocesshadrevealed aninconsistentstatementwiththeCodeofOrdinances, resultinginthisitem,whichhadbeenheardandunanimously recommendedtotheCityCouncil. MayorWoodwardclosedthepublichearingat7:20p.m. 5. PUBLICCOMMENT Therewasnopubliccomment. 6. CONSENTAGENDA ApprovalofConsentAgendaauthorizestheCityManagertoimplementeachiteminaccordancewithstaffrecommendations. AnitemmayberemovedfromtheConsentAgendaandaddedtotheStatutoryAgendaforfulldiscussionbyrequestofa memberofCouncil.) a. ApprovetheminutesoftheCityCouncilRegularSessionheldonMay21, 2013 andtheWorkshopheldonMay 23,2013. [LeeWoodward, CitySecretary] b. ApproveOrdinance2013-27,updatingtheEmployeePolicyandProcedureManualSection9. nd 05,Electronic CommunicationsPolicyandSection10.10CellularTelephonesPolicy,2 reading. [ChrisVasquez,ITDirector andMissyDavidson,InterimHumanResourceDirector] c. ApproveaninterlocalagreementwiththeSamHoustonStateUniversitySamHoustonMemorialMuseumforthe disposalofthree (3)decorativelightpoles. [BillieSmith,ProcurementManager] d. ApproveOrdinance2013-24creatingaMunicipalSettingDesignation nd (MSD)locatedneartheintersectionof AvenueIandSouthSamHoustonAvenue,2 reading. [AronKulhavy,DirectorofCommunityand Economic Development] Itemcwaspulledfromconsiderationandnot votedupon.) CouncilmemberOlsonmovedtoapprovetheConsent AgendaandwassecondedbyCouncilmemberMontgomery. Themotionpassedunanimously. 7. STATUTORYAGENDA a. Presentation,discussion,andpossibleaction toauthorizetheCityManagertoapproveTaskOrderNo.7with SchaumburgandPolk,Inc. (SPI)forfinaldesignofOldColonyRoadGravitySanitarySewer (OCR)Project PhasesV &VI,08-10-31and08-10-32. [AronKulhavy,DirectorofCommunityandEconomicDevelopment] CouncilmemberOlsonmovedtoauthorizetheCityManagertoapproveTaskOrderNo.7withSchaumburgandPolk,Inc. SPI)forfinaldesignofOldColonyRoadGravitySanitarySewer (OCR)ProjectPhasesV &VI,08-10-31and08-10-32 andwassecondedbyCouncilmemberHumphrey. TheCityManageraskedthatthisbeconsideredasafirstreadingdue  tothetotalamountinquestion, inaccordancewiththeRulesofProcedure. CouncilmemberJohnsonmovedtopostpone theitemtothenextmeetingandwassecondedbyCouncilmemberOlson. Themotiontopostponepassedunanimously. b. Presentation, discussion,andpossibleaction to approveOrdinance2013- st 27toremovesection501.6,Gasand OilWellsfromChapter5oftheHuntsvilleDevelopmentCode,1 reading. [AronKulhavy,DirectorofCommunity andEconomicDevelopment] Noactionwastaken. 8. MAYOR/CITYCOUNCIL/CITYMANAGERANDCITYATTORNEYREPORT a. Presentation,discussion,andpossibleaction toapproveOrdinance2013-29toamendChapter14oftheCodeof OrdinancesbyaddinganewarticleVI “SecondhandJewelryandPreciousMetal”; st makingotherprovisionsand findingsthereto; anddeclaringaneffectivedate,1 reading. [CouncilmemberFitch] CouncilmemberOlsonsignedaConflictofInterestformanddidnotparticipateinthediscussion.) CouncilmemberFitch notedpawnshopsandnon-profitorganizationswouldbe exemptedfromtheordinance, alongwithotherwording changes. CouncilmemberHumphreyrequestedterminologyclarificationfordeliveryterms. CouncilmemberMontgomery askedaboutgrandfathering forcurrentinventoryandwastoldtheordinanceprovisionswouldbefrompassageforward. ShealsoaskedaboutpublicdisclosureandtheCityAttorneysaidsales wouldbe publicinformation. Councilmember Emmettconfirmedinformationcouldbeusedforprosecution. Councilmember Fitchsaidtherewereeightlocal businessesanticipatedtobeaffected. b. CityManager’sReport 1. UpdatesonCityconstruction, grants,studies,Cityprojects,Citypurchases, andeconomicdevelopment. Sergeant JeffDugasgaveapresentationonthe2013PatrolVehicleStudy. CouncilmemberHumphreyaskedthe CityManagerfortheCityGarageandPurchasingtomakeabudgetpresentationforallotherdepartments’ vehicles. 9. PUBLICCOMMENT Therewasnopubliccomment. 10. MEDIAINQUIRIESRELATEDTOMATTERSONTHEAGENDA Therewerenomediainquiries. 11. ITEMSOFCOMMUNITYINTEREST (HearannouncementsconcerningitemsofcommunityinterestfromtheBoardforwhich noactionwillbediscussedortaken.) TheMayorannouncedtheStatue’s Millionthvisitor, BrendaBowmanofBuffalo. Hernamewentintoadrawingwiththeother winners (each7,000th personleadingupto1million)andMarciaWilliamsofMissouriCitywonthedrawingandthe $10,000in cashandprizes! HealsosaidseveraloftheCouncilmembersparticipatedinSaturday’s CrimeStoppersbowlingtournament – alotofmoneywasraisedforthisgreatcause, andCouncilmemberFitchbowledaperfectgame! MayorWoodward th announcedaCityFireDepartmentfundraiserfrom7amto5pmonThursday, June6fortheJuly4 fireworksatthe McKenzie’sparkinglot,knownasOperationRed,White, andYOU! CouncilmemberOlsonannouncedtheSAAFEHouse CrawfestcominguponJune13. CouncilmemberHumphreyremindedalloftheupcomingYouthLeadershipProgramand urgedinterestedindividualstotakepartandidentifythemselves. 12. EXECUTIVESESSION a. CityCouncilwillconveneinclosedsessionasauthorizedbyTexasGovernmentCode,Chapter551,Section 551.074 - personnelmattersregardingtheevaluationandjobdutiesofCityManagerMattBenoit. [Mayor Woodward] TheMayoradjournedtheCouncilintoExecutiveSessionat8:04p.m. 13. RECONVENE a. Takeaction,ifnecessary,onitemsaddressedduringExecutiveSession. TheMayoradjournedtheCouncilintoExecutiveSessionat9:23p.m. Nofurtheractionwastaken. 14. ADJOURNMENT MayorWoodwardadjournedthemeetingat9:23pm. Respectfullysubmitted, LeeWoodward,CitySecretary