City Council

TH MINUTESFROMTHEHUNTSVILLECITYCOUNCILMEETINGHELDONTHE15 DAYOFAPRIL2014,INTHECITYHALL, LOCATEDAT1212AVENUEMINTHECITYOFHUNTSVILLE, COUNTYOFWALKER,TEXAS,AT4:00PM. TheCouncilmetinaregularsessionwiththefollowing: COUNCILMEMBERSPRESENT: MacWoodward,AndyBrauninger,LydiaMontgomery,DonH.Johnson,KeithD.Olson,JoeEmmett,Tish Humphrey,RonaldAllen,JoeP.Rodriquez COUNCILMEMBERSABSENT: None OFFICERSPRESENT: MattBenoit,CityManager,LeonardSchneider,CityAttorney,LeeWoodward,CitySecretary_____________________________ WORKSHOPSESSION \[4:00 PM\] - Discussiononmonumententryandway-findingsignageconsultant. Followedby workshoponCapitalImprovementProjectsscheduling,disposition,andplanning. CityManagerMattBenoitpresentedinformationonway-findingsignageandmonumententryconsulting, design, andinstallation. MikeGoebelgaveanupdateontheCapitalImprovementProjectsschedule. MAINSESSION \[6:00PM\] 1. CALLTOORDER – MayorWoodwardcalledthemeetingtoorderat6:00p.m. 2. INVOCATIONANDPLEDGES – CouncilmemberHumphrey gaveaninvocationandGaryHoll fromtheYMCA ledthe pledges. 3. PRESENTATIONSANDPROCLAMATIONS NationalLibraryWeek/SchoolLibraryMonthProclamation BrookeAddamsforRelayforLifeevents ParliamentaryLawMonthProclamation 4. PUBLICCOMMENT Therewerenocomments. 5. CONSENTAGENDA ApprovalofConsentAgendaauthorizestheCityManagertoimplementeachiteminaccordancewithstaffrecommendations. Anitemmay beremovedfromtheConsentAgendaandaddedtotheStatutoryAgendaforfulldiscussionbyrequestofa memberofCouncil.) a. ApprovetheminutesoftheCityCouncilWorkshopandRegularSessionheldonApril1,2014. \[LeeWoodward, CitySecretary\] b. RatificationofOrdinance2014-29forFY13-14budgetamendmentforspeedcushionsonRiverOaks i(nstallation perResolution2014-10approvedonApril1,2014). \[AronKulhavy,DirectorofCommunityandEconomic Development\] c. AdoptOrdinance2014-25revisingtheCityofHuntsvilleWaterConservationandDroughtContingencyPlan, secondreading. \[CarolReed,DirectorofPublicWorks\] d. ApprovethetaxsalebidsfortrustpropertiesGEOID8722-002-0-00700,West LakeShores, Section2,Block2, Lot7,PropertyID38292; GEOID9100-020-0-04120, WoodlawnEast,Lot41.2,PropertyID39350; andGEOID 9200-019-0-03620,WoodlawnNorth,Lot36.2,PropertyID39429asrecommendedbyWalkerCountyAppraisal District. \[SteveRitter,FinanceDirector\] e. AuthorizetheCityManagertoenterintoacontractwithTxDOTforexchangeoflandatandadjacenttothe locationoftheCity’sWaterWellNo.13. \[Y.S.Ramachandra, CityEngineer\] f. ApproveanagreementforMunicipalCourtJudgeServiceswithJohnR.Gaines. \[MayorWoodward\] CouncilmemberOlson movedtoapprovetheconsentagendaandwassecondedbyCouncilmembersMontgomeryand Johnson. Themotionpassedunanimously. 6. STATUTORYAGENDA a. Presentation,discussion,andpossibleaction toauthorizetheCityManagertoenterintoaninterlocalagreement withWalkerCountyfortheoperationsofthenewCountyjailfacilitieslocatedat655FM2821,Huntsville,Walker County,Texas,77320. \[SteveRitter,FinanceDirector,andLeonardSchneider, CityAttorney\] CouncilmemberOlsonmovedtoauthorizetheCityManagertoenterintoaninterlocalagreementwithWalkerCountyfor theoperationsofthenewCountyjailfacilityandwassecondedbyCouncilmember Emmett. TheCityManageraskedthe CouncilconsiderpostponingtheitemuntilMay6. Councilmember HumphreymovedtopostponetheitemtotheMay6 meetingandwassecondedbyCouncilmemberMontgomery. Themotionpassed, 8-1,Councilmember Allen voting against. b. Presentation,discussion, andpossibleaction toauthorizetheCityManagerto enterintoacontractfor professionaljanitorialservicesfromKemp &Sonsforaperiodofoneyear,withtheoptiontorenewone additionalyearandtoexpireinMay2016. \[SteveRitter,FinanceDirector\] CouncilmemberHumphreymovedtoauthorizetheCityManagertoenterintoacontractforprofessionaljanitorialservices fromKemp &Sonsforaperiodofoneyear, withtheoptiontorenewoneadditionalyearandtoexpireinMay2016.and wassecondedbyCouncilmember Montgomery. Themotionpassedunanimously.  c. FIRSTREADING - Presentation,discussionandpossibleaction toapprovetheRetentionIncentivePaymentand adoptOrdinance2014-27fortheassociatedbudgetamendment. \[JulieO’Connell,HumanResourcesDirector\] Therewasnoactiononthisfirstreading. CouncilmemberRodriquezwastoldthatanannualstepincreasebasedon meritwasfundedbutthattheretentionincentivewasaone-timepaymentandwasnotarecurringexpense. CouncilmemberHumphreyaskedMr.Benoittoprovidethenumberofemployeesatthetopoftheirpaygrade. d. FIRSTREADING - Presentation,discussionandpossibleaction toauthorizetheCityManagertoawarda constructioncontractto5-TUtilities,Inc.forwaterlinereplacementalongU.S.Hwy190projectconstruction and adoptOrdinance2014-30fortheassociatedbudgetamendment. \[Y.S.Ramachandra, CityEngineer\] Therewasnoactiononthisfirstreading. e. FIRSTREADING - Presentation,discussionandpossibleaction tosuspendtheratesproposedbythe CenterPoint GRIPfilingmadeonMarch31,2014,andadoptcorrespondingOrdinance2014-31. \[Leonard Schneider,CityAttorney\] Therewasnoactiononthisfirstreading. CityAttorneyLeonardSchneidernotedtheactionwastoallowforstatutory reviewbythelawfirmrepresentingacoalitionofcities. f. Presentationanddiscussion ontheDevelopmentCoderevisionprocess. \[AronKulhavy,DirectorofCommunity andEconomicDevelopment\] TheCouncildiscussedthesignissuestobeconsidered, especiallyinregardtobusinessneedsandaesthetics. 7. MAYOR/CITYCOUNCIL/CITYMANAGERANDCITYATTORNEYREPORT a. PresentationanddiscussiononBudgetOverviewandPolicyDiscussionforthe2014-2015FiscalYear \[Matt Benoit,CityManagerandSteveRitter,FinanceDirector\]. Revenuesinexcessofreserveswereprojectedinmostfundsandtheproposedbudgetschedulewaspresented. b. Presentation, discussion,andpossibleaction onthenominationofPattillo,Brown, &Hill,LLPastheCertified PublicAccountantfortheCityforFY2013-14auditingandreporting. \[MayorWoodward\] MayorWoodwardnominatedPattillo,Brown, &Hill,LLPastheCertifiedPublicAccountantfortheCityforFY2013-14 auditingandreporting. Themotionpassedunanimously. c. Presentation,discussion,andpossibleaction toprovideCouncildirectiontotheCityManagerwithrespecttothe maintenanceandcareofvacantCity-ownedlots. \[CouncilmemberAllen\] CouncilmemberAllenmovedthe full CouncildirecttheCityManagertomaintain City-ownedlotsandwassecondedby CouncilmemberRodriquez. CouncilmemberAllenaskedthattheCityManagerreportbackataCouncilmeetingonhowthe issuewouldbehandled. AronKulhavyrespondedtoaquestionfromCouncilmemberBrauningertosaythat25lotswerenotpart oftheparkssystemorheldCityfacilities,andaddressedhowthoselotswouldbeaddressedorwerecategorized. Themotion passed, 7-2,CouncilmembersJohnsonandHumphreyvotingagainst. d. CityManager’sReport 1. UpdatesonCityconstruction, grants,studies,Cityprojects,Citypurchases, andeconomicdevelopment. Therewasnoreport. 8. PUBLICCOMMENT JerryDeWittrequestedpublichearingsfortheRulesofProcedure, especiallySection3.16,andinrelationtoitem11.b,and requestedallPublicCommentsbeextendedtofiveminutes. 9. MEDIAINQUIRIESRELATEDTOMATTERSONTHEAGENDA Therewerenomediainquiries. 10. ITEMSOFCOMMUNITYINTEREST HearannouncementsconcerningitemsofcommunityinterestfromtheMayor,Councilmembers, andCitystafffor whichnoactionwillbediscussedortaken.) MayorWoodwardannouncedtheRelayforLifeatthehighschoolat6p.m.onMay2. Healsonotedapplicationsfornon-profit orHOTfundingweredueby5p.m.onMay2.TheMayorsaidtheSHSUWomen’s BowlingTeamwontheNational Championship. CouncilmemberOlsonnotedtheFarmer’sMarketwouldbeginsoon,alongwiththeTallPinesQuiltGuild Show. HeaddedthatThursday, May1,wouldbetheDowntownBusinessAlliance’sWineDown,ShopSmall. Healso remindedeveryoneofthefreemusicseriesthenexttwoFridaysatRatherPark. MayorWoodwardsaidtheGeneralSam HoustonFolkFestivalwouldbeonMay2-4andinvitedalltoattend. 11. EXECUTIVESESSION a. CityCouncilwillconveneinclosedsessionasauthorizedbyTexasGovernmentCode,Chapter551,Section 551.074 - personnelmattersregardingtheappointment,employment,evaluation,reassignment,duties,  discipline,ordismissalofapublicofficeroremployee, forCitySecretaryLeeWoodward. \[MayorWoodward\] b. CityCouncilwillconveneinclosedsessionasauthorizedbyTexasGovernmentCode551.071 –toreceivelegal adviceonCauseNumber26557,Cityv.RandyGardnerandCauseNumber26558,Cityv.RandyGardnerand JohnCooper. \[LeonardSchneider,CityAttorney\] TheMayoradjournedtheCityCouncilintoExecutiveSessionat8:40p.m. 12. RECONVENE a. Takeaction,ifnecessary,onitemsaddressedduringExecutiveSession. TheCityCouncilreconvenedat10:13p.m. CouncilmemberOlsonmovedtoauthorizetheMayortonegotiateanupdated contractwiththeCitySecretary. Themotionpassedunanimously. 13. ADJOURNMENT MayorWoodwardadjournedthemeetingat10:14p.m. Respectfullysubmitted, LeeWoodward,CitySecretary