City Council

CITY OF HUNTSVILLE, TEXAS Andy Brauninger, Mayor Paul Davidhizar, Position 1 At-Large Daiquiri Beebe, Ward 1 Dee Howard Mullins, Position 2 At-Large Russell Humphrey, Ward 2 Clyde D. Loll, Position 3 At-Large Blake Irving, Ward 3 Mari Montgomery, Position 4 At-Large Mayor Pro Tem Joe P. Rodriquez, Ward 4 Notice is hereby given of a Regular Meeting of the Huntsville City Council to be held May 5, 2020, beginning at 6:00 P.M. by teleconferencing for the purpose of considering the following agenda items. All agenda items are subject to action. The Chambers at City Hall will be closed. The Governor of Texas has issued an Executive Order with guidelines for the temporary suspension of certain portions of the Texas Open Meetings Act in order to avoid social gatherings of more than ten (10) people during the COVID-19 virus pandemic. This allows cities to have council meetings via teleconference and to conduct executive sessions via teleconference. These actions are being taken to mitigate the spread of the virus by avoiding meetings that bring people into a group setting and in accordance with Section 418.016 of the Texas Government Code. Telephonic capabilities will be utilized to allow individuals to address the City Council. Members of the public are entitled to participate remotely via Toll-Free Dial-in Number: 1-877-309-2073; Access code: 909- 316-189, or watch the meeting from a computer, tablet or smartphone at www.HuntsvilleTX.gov/Meetings. An electronic copy of the agenda can be found at www.HuntsvilleTX.gov/AgendaCenter and posted outside on the bulletin board in front of City Hall. MAIN SESSION [6:00 P.M.] CALL TO ORDER (Roll Call) INVOCATION AND PLEDGES BY MAYOR PRO TEM - U.S. Flag and Texas Flag 1. CONSENT AGENDA Public comments will be called for by the presiding officer before action is taken on these items. (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council meeting held on April 21, 2020. [Brenda Poe, City Secretary] b. SECOND READING - Consider adopting Ordinance 2020-24 in denying the Distribution Cost Recovery Factor rate increase by Entergy Texas Inc., second reading. [Leonard Schneider, City Attorney] c. SECOND READING - Consider authorizing the City Manager to award the purchase of Street Milling/Overlay/Rehab Services, to Larry Young Paving in the amount of $1,168,288.76, second reading. [Brent S. Sherrod, P.E., Director of Public Works] d. Consider authorizing the City Manager to award the purchase of Street Pressure Pave Services to Donelson Construction, LLC, in the amount of $88,850.50. [Brent S. Sherrod, P.E., Director of Public Works] e. Consider the approval of Buyboard Contract # 555-18 with Southern Trenchless Solutions, LLC to repair an existing sewer line and associated components in the 100 block of Smith Hill Road. [Brent S. Sherrod, P.E., Director of Public Works] f. Consider adoption of Ordinance 2020-26 to amend the budget for FY 19-20 and/or CIP Project budgets. [Steve Ritter, Finance Director] g. Consider a motion authorizing the City Manager to approve a purchasing agreement with Office Depot for office supplies as needed for City departmental operations. [Steve Ritter, Finance Director] h. Consider authorizing the City Manager to amend an agreement with Freese and Nichols, Inc. for professional engineering services for Bond Proposition #3 – Water Infrastructure Projects (#17-01-01). [Y.S. “Ram” Ramachandra, City Engineer]  i. Consider authorizing the City Manager to apply for the 2020 Coronavirus Emergency Supplemental Funding (CESF) Program and adopt Resolution 2020-21. [Kristie Hadnot, Grants Manager] 2. STATUTORY AGENDA a. Consider authorizing the City Manager to award the construction contract for 12th Street Sidewalk and Lighting Improvement CDBG Project #18-10-10. [Y.S. “Ram” Ramachandra, City Engineer] b. Consider authorizing the City Manager to apply for the FY 2019 Staffing for Adequate Fire and Emergency Response (SAFER) Grant through the U.S. Department of Homeland Security for $768,600, which includes matching funds of $297,171, and adopting Resolution 2020-20. [Greg Mathis, Fire Chief] 3. CITY COUNCIL/CITY MANAGER/CITY ATTORNEY a. Consider Ordinance 2020-27 extending the Disaster Declaration issued by Mayoral proclamation on March 13, 2020 in response to COVID-19. [Aron Kulhavy, City Manager] b. Consider action to accept Councilmember Davidhizar’s resignation from City Council. [Andy Brauninger, Mayor] c. Consider action to appoint a member to City Council for the At-Large Position 1 unexpired term. [Andy Brauninger, Mayor] 4. REQUESTS FOR CITIZEN PARTICIPATION An opportunity for citizens to be heard on any topic and for the City Council to participate in the discussion. No action will be taken. 5. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 6. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff, for which no action will be discussed or taken.) 7. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, 551.071 to receive legal advice on the annexation of Area E and the annexation of areas “A” thru “G” and lawsuits filed in Cause No. 1929442, Billingsley, et al v City of Huntsville, regarding said annexation. [Leonard Schneider, City Attorney] 8. RECONVENE Take action on items discussed in executive session, if needed. ADJOURNMENT *If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Section 551.071 – consultation with counsel on legal matters; 551.072 – deliberation regarding purchase, exchange, lease or value of real property; 551.073 – deliberation regarding a prospective gift; 551.074 – personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 – implementation of security personnel or devices; 551.087 – deliberation regarding economic development negotiation; Sec. 551.089 - deliberation regarding security devices or security audits; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Brenda Poe, City Secretary, do hereby certify that a copy of the May 5, 2020 City Council agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City’s website, www.HuntsvilleTX.gov, in compliance with Chapter 551, Texas Government Code. DATE OF POSTING: 4/30/2020 TIME OF POSTING: 11:05 am Brenda Poe ____________________________ TAKEN DOWN: Brenda Poe, City Secretary