City Council

CITY OF IDAHO FALLS, IDAHO COUNCIL MEETING AGENDA REGULAR MEETING Thursday, April 9, 2015 7:30 p.m. COUNCIL CHAMBERS 680 PARK AVENUE The Mayor, City Council, and Staff welcome you to tonight’s meeting. We appreciate and encourage public participation. If you wish to express your thoughts on a matter that the Council will be considering at this meeting, please contact them by email or personally. If you wish to comment on a matter that is not on the Agenda, you should comment during Agenda Item Number 3. An amendment to this Agenda may be made upon passage of a motion that states the reason for the amendment and the good faith reason that the Agenda item was not included in the original Agenda posting. Note: Items listed under "ACTION" in this agenda are potential outcomes; however, these matters have not yet been decided. City Council Meetings are live streamed at www.idahofallsidaho.gov, then archived. Thank you for your interest in City Government. 1. Call to Order and Roll Call. 2. Pledge of Allegiance. 3. Public Comment and Mayor’s Response Time (Limit 15 Minutes) : This is the opportunity for members of the public to speak to the City Council regarding matters that are not on the Agenda; not noticed for a public hearing; not currently pending before the Planning Commission or Board of Adjustment; not the subject of a pending enforcement action; and not relative to a City personnel matter. If you want to speak, please state your name and address for the record and please limit your remarks to three (3) minutes. The Mayor and/or staff may respond to comments from a previous meeting. NOTE: The Mayor may exercise discretion to decide if and when to allow public comment on an Agenda Item that does not include a public hearing. If the Mayor determines that your comments may be made later in the meeting, she will let you know when you may make your comments. 4. CONSENT AGENDA : Any item will be removed from the Consent Agenda at the request of any member of the Council and that item will be considered separately later. Approval by roll call vote: a. Items from the Mayor: 1. Council Confirmation for the Appointments/Re-Appointments to various Boards and Commissions. b. Items from the City Clerk: 1. Approval of Minutes from the March 23, 2015 Council Work Session, and the March 26, 2015 Regular Council Meeting. 2. Approval of License Applications, including a Beer License to Noodles & Company, all carrying the required approvals. 3. Approval of the Monthly Expenditure Summary for the month of March, 2015. Page 2 4. Approval of Monthly Treasurer’s Report for the month of March, 2015. ACTION: To approve all items on the Consent Agenda according to the recommendations presented. 5. REGULAR AGENDA : A. Municipal Services Division: 1. Sole Source Purchase – Bulb Plants Excitation System Upgrades: Municipal Services respectfully requests authorization to advertise the City’s intent to make a sole source purchase following a 14-day period, as per I.C. §67-2808, and then to issue a purchase order in the amount of $161,032.00 for the three Bulb Plants Excitation System Upgrades once the advertisement has been completed. This procurement will be from Basler Electric. ACTION: To approve authorization to advertise the City’s intent to make a sole source purchase and then to issue a purchase order in the amount of $161,032.00 for the three Bulb Plants Excitation System Upgrades from Basler Electric. B. Public Works Division : 1. Bid Award - Seal Coats - 2015: On April 1, 2015, bids were received and opened for the Seal Coats - 2015 project. Public Works recommends approval of the plans and specifications, award to the lowest responsive, responsible bidder, HK Contractors in an amount of $99,783.00 and, authorization for the Mayor and City Clerk to sign contract documents. ACTION: To approve the plans and specifications for Seal Coats - 2015, to accept the lowest responsive, responsible bid provided by HK Contractors, in an amount of $99,783.00, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate). 2. Bid Award - Major Street Overlays - 2015: On April 1, 2015, bids were received and opened for the Major Street Overlays - 2015 project. Public Works recommends approval of the plans and specifications, award to the lowest responsive, responsible bidder, HK Contractors in an amount of $434,322.00 and authorization for the Mayor and City Clerk to sign contract documents. ACTION: To approve the plans and specifications for Major Street Overlays - 2015, to accept the lowest responsive, responsible bid provided by HK Contractors, in an amount of $434,322.00, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate). 3. Idaho Transportation Department State/Local Agreement – School Vicinity ADA Ramps, Idaho Falls: This is a State/Local Construction Agreement with the Idaho Transportation Department and accompanying Resolution with respect to the School Vicinity ADA Ramps project. This agreement requires City financial contribution towards the entire project at a match rate of 7.34% for an estimated total of $21,419.00. This agreement has been reviewed by the City Attorney. Public Works recommends adoption of Page 3 the resolution, approval of this agreement, and authorization for Mayor and City Clerk to sign the necessary documents. ACTION: To adopt the Resolution and approve the Agreement for the Idaho Transportation Department State/Local Development Agreement for the School Vicinity ADA Ramps and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate). 4. Idaho Transportation Department State/Local Cooperative Agreement for the Curb Ramp Replacement : This is a State/Local Cooperative Agreement with the Idaho Transportation Department and accompanying Resolution with respect to the curb ramp replacements along Holmes Avenue, Northgate Mile and the Yellowstone Highway. The total project cost is estimated to be $76,688.00, of which $16,783.00 is the estimated value of in kind work provided by the City. State funds provided for the project are $59,905.00. Public Works recommends adoption of the resolution, approval of this agreement; and, authorization for Mayor and City Clerk to sign the necessary documents. ACTION: To adopt the Resolution and approve the Agreement for the Idaho Transportation Department State/Local Cooperative Agreement for curb ramp replacements along Holmes Avenue, Northgate Mile and the Yellowstone Highway, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate). 5. Change Order No. 1 - Well 3 Rehabilitation : This change order addresses the need to replace all of the column piping within the well. The total cost to the City for this change order is $43,500.00 and the original contract amount is $45,410.00. This change order has been reviewed by the City Attorney. Public Works recommends approval of this change order; and, authorization for Mayor and City Clerk to sign the documents. ACTION: To approve Change Order No. 1 in the amount of $43,500.00 for Well 3 Rehabilitation, and give authorization for Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate). C. Police Division : 1. Second hand Dealer Ordinance Amendment (Idaho Falls City Code Section 4-13-4 and 4-13-6) : The Police Department respectfully requests the recommended change to the Secondhand Dealer Ordinance to exempts books, magazines and pamphlets from the definition of Secondhand Goods. Further, it exempts persons or businesses that do not provide compensation in exchange or receipt of secondhand goods. ACTION: To approve the Ordinance under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance). Page 4 D. Parks and Recreation Division: 1. Revised Fee Schedule: The Parks and Recreation Division respectfully request the Mayor and City Council approval of the following fees: Zoo- Local and Global Conservation Fund $.25 per admission Cemetery- Burial After 4:30pm $150.00 Opening/Closing Infant $200.00 Parks-  Sportsman’s Park Reservations $500.00 The proposed new fees were advertised on March 29, 2015 and April 5, 2015 in the Post Register as required by Idaho Code. ACTION: To approve the revised fee schedule (or take other action deemed appropriate). E. Planning and Building Division: 1. Resolution for Allocation of FY2015 CDBG Funding : This is the table of FY2015 CDBG projects and activities reflecting allocation of funding discussed at the April 6, 2015 Council Work Session. There is also a Resolution approving this allocation. In order to comply with HUD deadlines for submittal of the 20I5 Annual Action Plan, the Resolution is scheduled for consideration at the April 9, 2015 regular City Council meeting. Staff recommends approval of the resolution. ACTION: To approve the Resolution adopting the Fiscal Year 2015 Annual Action Plan for Community Development Block Grant (CDBG) Funds and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate). 2. Public Hearing - Comprehensive Plan Map Amendment and Reasoned Statement of Relevant Criteria for Medical Services to Commercial, Southeast comer of Sunnyside Road and St. Clair Road: This is the application and accompanying Resolution and Reasoned Statement of Relevant Criteria and Standards for an amendment to the Comprehensive Plan Future Land Use Map from Medical Services to Commercial at the southeast corner of Sunnyside Road and St. Clair Road. The Planning Commission considered this item at its February 3, 2015 meeting and recommended approval on a 3-1 vote. Staff concurs with the recommendation. This item is now being submitted to the Mayor and City Council for consideration. ACTION: The following recommendations in sequential order (or take other action deemed appropriate): a. To approve the Resolution amending the Comprehensive Plan Future Land Use Map from Medical Services to Commercial at the southeast corner of Sunnyside Road and St. Clair Road and give authorization for the Mayor and City Clerk to execute the necessary documents. b. To approve the Reasoned Statement of Relevant Criteria and Standards for the amendment of the Comprehensive Plan Future Land Use Map from Medical Services to Page 5 Commercial at the southeast corner of Sunnyside Road and St. Clair Road and give authorization to the Mayor to execute the necessary documents. 3. Public Hearing - Annexation with Initial Zoning of RSC-l, Final Plat, Annexation Agreement, Annexation Ordinance, Zoning Ordinance, and Reasoned Statements of Relevant Criteria and Standards for Grey Ridge Division No. l: This is the application for Annexation with Initial Zoning of RSC-1, Final Plat, Annexation Agreement, Annexation Ordinance, Zoning Ordinance, and Reasoned Statements of Relevant Criteria and Standards for Grey Ridge Division No. 1. The Planning Commission considered this item at its February 3, 2015 meeting and recommended approval on a 4-0 vote. Staff concurs with the recommendation. This item is now being submitted to the Mayor and City Council for approval. ACTION: The following recommendations in sequential order (or take other action deemed appropriate): a. To approve the Annexation Agreement for Grey Ridge Division No. 1, and give authorization for the Mayor and City Clerk to execute the necessary documents. b. To approve the Ordinance annexing Grey Ridge Division No. 1, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance). c. To approve the Reasoned Statement of Relevant Criteria and Standards for the annexation of Grey Ridge Division No. 1, and give authorization for the Mayor to execute the necessary documents. d. To approve the Ordinance assigning a Comprehensive Plan Designation of Commercial and establishing the initial zoning for Grey Ridge Division No. 1, as RSC-1 (Residential Shopping Center), under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance), that the Comprehensive Plan be amended to include the area annexed herewith, and that the City Planner be instructed to reflect said annexation, zoning, and amendment to the Comprehensive Plan on the Comprehensive Plan and Zoning Maps located in the Planning Office. e. To approve the Reasoned Statement of Relevant Criteria and Standards for the Initial Zoning of RSC-1 Commercial Zone for Grey Ridge Division No. 1, and give authorization for the Mayor to execute the necessary documents. f. To accept the Final Plat for Grey Ridge Division No. 1, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. g. To approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Grey Ridge Division No. 1, and give authorization for the Mayor to execute the necessary documents. 4. Public Hearing - Annexation with Initial Zoning, Annexation Ordinance, Zoning Ordinance, and Reasoned Statement of Relevant Criteria and Standards for Portions of Sunnyside Road between Yellowstone Highway and Hitt Road: This is the application for Annexation and Initial Zoning, Annexation Ordinance, Page 6 Zoning Ordinance, and Reasoned Statement of Relevant Criteria and Standards for portions of Sunnyside Road between Yellowstone Highway and Hitt Road. The purpose of the application is to have a continuous stretch of roadway under City jurisdiction. The City owns and maintains all of the portions of Sunnyside Road under consideration. The Planning Commission considered this item at its March 3, 2015 meeting and recommended approval on a unanimous vote. Staff concurs with the recommendation. This item is now being submitted to the Mayor and City Council for consideration. ACTION: The following recommendations in sequential order (or take other action deemed appropriate): a. To approve the Ordinance annexing portions of Sunnyside Road between Yellowstone Highway and Hitt Road, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance). b. To approve the Reasoned Statement of Relevant Criteria and Standards for the annexation of portions of Sunnyside Road between Yellowstone Highway and Hitt Road, and give authorization for the Mayor to execute the necessary documents. c. To approve the Ordinance assigning a Comprehensive Plan Designation of: Section 1, Highway Related Industrial; Sections 2-7 Low Density Residential; Section 8, Medical Services Center; Section 9, Commercial, and the initial zoning as I&M-1 (Industrial and Manufacturing) for Section 1, R-1 (Residential Single-Family) for Sections 2-4 and 6-7, R-3 (Residential Multi-Family) for Section 5, PB (Professional Business) for Section 8, and C-1 (Limited Retail Business) for Section 9 under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance), that the Comprehensive Plan be amended to include the area annexed herewith, and that the City Planner be instructed to reflect said annexation, zoning, and amendment to the Comprehensive Plan on the Comprehensive Plan and Zoning Maps located in the Planning Office. d. To approve the Reasoned Statement of Relevant Criteria and Standards for the Initial Zoning of Section 1, I&M-1 (Industrial & Manufacturing); Sections 2-4 and 6-7, R-1 (Residential Single-family); Section 5, R-3 (Residential Multi-Family); Section 8, PB (Professional Business); Section 9, C-1 (Limited Retail Business), and give authorization for the Mayor to execute the necessary documents. Motion to Adjourn . If you need communication aids or services or other physical accommodations to participate or access this meeting or program of the City of Idaho Falls, you may contact City Clerk Kathy Hampton at Telephone Number 612-8414 or the ADA Coordinator Lisa Farris at Telephone Number 612-8323 as soon as possible and they will make every effort to adequately meet your needs.