City Council

AUGUST 13 , 2015 The City Council of the City of Idaho Falls met in Regular Council Meeting, Thursday, August 13, 2015, in the Council Chambers in the City Annex Building located at 680 Park Avenue in Idaho Falls, Idaho at 7:30 p.m. There were present: Mayor Rebecca Casper Councilmember Michael Lehto Councilmember Sharon D. Parry Councilmember Ed Marohn Councilmember David M. Smith (by phone) Councilmember Thomas Hally Councilmember Barbara Ehardt Also present: Randy Fife, City Attorney Kathy Hampton, City Clerk All available Department Directors Mayor Casper invited Melvin Bundy, Boy Scout Troop #338, to come forward and lead those present in the Pledge of Allegiance. Mayor Casper announced Community Development Services Department agenda item 5.I.2., regarding Snake River Landing, had been tabled until a future meeting and item 5.I.4., regarding Trumblee Acres, had been withdrawn from the meeting. Mayor Casper invited any public comments not related to items on the agenda. Ann Killian, 240 Alpine, Idaho Falls, appeared to request recycling efforts in the City. Jeff Forbes, 272 10th Street, Idaho Falls, appeared to express his support for the greenbelt pathways. He stated a majority of the pathway projects have been provided by grants and he appreciates the Parks and Recreation staff. However, he realizes there are additional costs for maintenance and upkeep and has requested the City dedicate adequate funding on a yearly basis for the Connecting Our Communities plan. CONSENT AGENDA ITEMS: The City Clerk requested approval of Minutes from the June 25, 2015, Regular Council Meeting, July 6, 2015, Council Work Session, July 9, 2015, Regular Council Meeting, July 13, 2015, Budget Work Session, May 28, 2015, Idaho Falls Power Board Meeting, June 25, 2015, Idaho Falls Power Board Meeting, July 9, 2015, Idaho Falls Power Board Meeting. The City Clerk requested approval of License Applications, all carrying the required approvals. The City Clerk requested approval of the Monthly Expenditure Summary for the months of June, 2015, and July, 2015. June 2015: 1  AUGUST 13 , 2015 FUND TOTAL EXPENDITURE General Fund $680,290.15 Street Fund 88,681.95 Recreation Fund 24,430.13 Library Fund 155,865.03 Municipal Equipment Replacement Fund (MERF) 265,201.67 Electric Light Public Purpose Fund 64,875.56 Golf Fund 63,983.80 Self-Insurance Fund 39,192.15 Street Capital Improvement Fund 450,814.92 Parks Capital Improvement Fund 19,100.00 Airport Fund 71,588.34 Water and Sewer Fund 425,934.84 Sanitation Fund 39,139.58 Ambulance Fund 15,677.31 Electric Light Fund 2,407,224.83 Payroll Liability Fund 2,592,468.97 TOTAL 7,404,469.23 July 2015: FUND TOTAL EXPENDITURE General Fund $931,331.75 Street Fund 635,793.58 Recreation Fund 34,649.91 Library Fund 182,692.21 Municipal Equipment Replacement Fund (MERF) 154,996.01 Electric Light Public Purpose Fund 33,033.13 Bus Improvement District 11,400.00 Golf Fund 82,970.44 Self-Insurance Fund 61,026.26 Street Capital Improvement Fund 1,155,216.22 Traffic Light Cap Imp Fund 56,178.11 Parks Capital Improvement Fund 6,000.00 Airport Fund 135,744.59 Water and Sewer Fund 2,576,198.06 Sanitation Fund 14,644.70 Ambulance Fund 41,536.63 Electric Light Fund 3,666,600.36 Payroll Liability Fund 4,189,463.33 TOTAL 13,969,475.29 The City Clerk requested approval of Monthly Treasurer’s Report for the months of June, 2015, and July, 2015. June 2015 Dear Mayor and City Council Members: 2  AUGUST 13 , 2015 Attached please find the City of Idaho Falls, Idaho, Monthly Treasurer’s Report for the above referenced month, as required by Idaho Code Section 50-208. This report was filed in the City Clerk’s Office on or before the 10th day from the end of the month of the Report. OATH I, Kenneth McOmber, the City of Idaho Falls Treasurer, do hereby affirm that this City of Idaho Falls, Idaho, Monthly Treasurer’s Report is true and accurate to the best of my knowledge and that it shows the state of the City Treasury as of the date of this Report and the balance of money in the City Treasury, all as required by Idaho Code Section 50-208. s/ Kenneth McOmber July 8, 2015 Kenneth McOmber Date Signed ACKNOWLEDGEMENT STATE OF IDAHO ) ) ss. County of Bonneville ) On this 8th day of July, 2015, before me, the undersigned, a Notary Public for Idaho, personally appeared KENNETH MCOMBER known to me to be the Treasurer of the City of Idaho Falls, the municipal corporation that executed the foregoing document and acknowledged to that such City executed the same. s/ Hollie Pettingill (SEAL) Notary Public for Idaho Residing at Idaho Falls, Idaho My Commission Expires: 03-26-2021 July 2015 Dear Mayor and City Council Members: Attached please find the City of Idaho Falls, Idaho, Monthly Treasurer’s Report for the above referenced month, as required by Idaho Code Section 50-208. This report was filed in the City Clerk’s Office on or before the 10th day from the end of the month of the Report. OATH I, Kenneth McOmber, the City of Idaho Falls Treasurer, do hereby affirm that this City of Idaho Falls, Idaho, Monthly Treasurer’s Report is true and accurate to the best of my knowledge and that it shows the state of the City Treasury as of the date of this Report and the balance of money in the City Treasury, all as required by Idaho Code Section 50-208. 3  AUGUST 13 , 2015 s/ Kenneth McOmber August 7, 2015 Kenneth McOmber Date Signed ACKNOWLEDGEMENT STATE OF IDAHO ) ) ss. County of Bonneville ) On this 7th day of August, 2015, before me, the undersigned, a Notary Public for Idaho, personally appeared KENNETH MCOMBER known to me to be the Treasurer of the City of Idaho Falls, the municipal corporation that executed the foregoing document and acknowledged to that such City executed the same. s/ Kami Morrison (SEAL) Notary Public for Idaho Residing at Idaho Falls, Idaho My Commission Expires: 03-16-2021 The City Clerk requested Council ratification for the publication of legal notices calling for public hearings on August 13, 2015. The Police Department requested one item: MEMORANDUM To: Rebecca Casper, Mayor From: Mark McBride, Chief of Police Subject: City Council Consent Agenda Item/Traffic Safety Committee Recommendations The Idaho Falls Police Department respectfully requests approval of the Traffic Safety Committee’s recommendation in the recorded meeting minutes to install a crosswalk on the eastside of Blue Ridge Dr. to include flashing lights and a shared crossing guard. This crosswalk would accommodate and provide for safer pedestrian travel to Fox Hollow Elementary School. Public Works Department has estimated the cost at $17,900. The Idaho Falls Police Department has budgeted $20,000 in FY 2016 to share costs with School District #91 for crossing guards. It was moved by Councilmember Marohn, seconded by Councilmember Lehto, to approve all items on the Consent Agenda. Roll call as follows: Aye: Councilmember Marohn Councilmember Lehto Councilmember Ehardt Councilmember Hally Councilmember Parry Councilmember Smith Nay: None Motion carried. 4  AUGUST 13 , 2015 REGULAR AGENDA ITEMS: The Idaho Falls Airport submitted the following item for Council consideration: MEMORANDUM To: Honorable Mayor & City Council From: Craig H. Davis, Airport Director Subject: Notice of Award–Air Carrier Apron Expansion, Deice Pad and Employee Parking Lot Project – FAA AIP Project No. 3-16-0018-040-2015 Attached for your consideration is a Notice of Award to the firm providing the low bid, TMC Contractors, Inc. in the amount of $2,384,000.00. On July 16, 2015, bids were received and opened for the Air Carrier Apron Expansion, Deice Pad and Employee Parking Lot Project. The Federal Aviation Administration (FAA) has approved the bid tabs and the recommendation to award to the low bidder. Engineer’s Estimate TMC Contractors, Inc. DePatco, Inc. HK Contractors, Inc. Schedule I $2,082,156.20 $1,916,085.00 $2,429,419.63 $2,074,047.50 Schedule II $371,690.15 $467,915.00 $540,319.25 $424,749.75 Total $2,453,846.35 $2,384,000.00 $2,969,738.88 $2,498,797.25 The Notice of Award is contingent upon the issuance and acceptance of FAA Grant Offer ATP #40 which will provide funding at 93.75% with the remaining costs covered under Airport budgeted funds. s/ Craig H. Davis It was moved by Councilmember Parry, seconded by Councilmember Smith, to approve Notice of Award to TMC Contractors, Inc. and give authorization for the Mayor to sign and execute said document. Roll call as follows: Aye: Councilmember Hally Councilmember Smith Councilmember Lehto Councilmember Ehardt Councilmember Marohn Councilmember Parry Nay: None Motion carried. The Idaho Falls Fire Department submitted the following items for Council consideration: MEMORANDUM To: Mayor and City Council From: Dave Hanneman, Fire Chief Subject: Bonneville Ambulance Contract 5  AUGUST 13 , 2015 Attached for your consideration and approval is the 2015/2016 Ambulance Service Contract with Bonneville County. This year's contract includes changes to our service agreement which adds a sixth ambulance here in Idaho Falls and includes us servicing the Swan Valley area with a seventh ambulance. In consideration of these changes the County will be paying us $2.3M as compared to the $1.75M in last year's contract. Idaho Falls Fire Chief respectfully requests approval of this contract for service. In addition to the contract approval, it is also requested authorization to move forward on hiring of 10 Paramedic/Firefighters to fill the positions needed for the sixth and seventh ambulance. This is being requested now so that we will be able to get the positions filled before the contract service begins on Oct. 1. Our intent is to hire through an expedited process of Lateral Transfers from other existing Fire Departments. Approval has already been obtained from the Civil Service Commission to bypass our normal hiring process and use a Lateral process this one time. s/ Dave Hanneman After brief explanation by Fire Chief Hanneman, it was moved by Councilmember Marohn, seconded by Councilmember Hally, to approve the 2015/2016 Ambulance Service Contract with Bonneville County and authorization to hire 10 Paramedic/Firefighters through the process of Lateral Transfers. Roll call as follows: Aye: Councilmember Smith Councilmember Hally Councilmember Lehto Councilmember Ehardt Councilmember Marohn Nay: Councilmember Parry Motion carried. MEMORANDUM To: Mayor and City Council From: Dave Hanneman, Fire Chief Subject: Construction Management/General Contractor (CMGC) Agreement for Fire Station 1 For your consideration and approval is the agreement for Construction Management and General Contractor services for Fire Station 1. Over the past month the City conducted a Request for Proposal (RFQ) process to select the CMGC for the project. The Committee that was used to select the Architect was also used for this process and consisted of the Council Liaisons, Public Works Director, Staff from Municipal Services, and Staff from the Fire Department. Our Architect was also on the committee. We had seven proposals submitted, three were from local companies and four from outside the area. The Committee narrowed the field to four and conducted interviews. The committee voted and selected Matt Morgan Construction as our CMGC. The agreement reflects fixed costs for Mobilization/Demobilization Equipment, a Temporary Facility Fee, and an On Site Superintendent fee. In addition the CMGC fee was negotiated at 7% of budgeted amount. The Fire Department requests approval for the contract for services. s/ Dave Hanneman 6  AUGUST 13 , 2015 Councilmember Marohn stated the ground breaking for the Fire Station is scheduled for October 2015. The agreement is with a local company. Fire Chief Hanneman stated the architect agreement also includes the engineering team. The process in the State of Idaho allows a Construction Manager and a General Contractor, CMGC, which allows an overall savings with the project. Councilmember Lehto stated a new fire station has been in discussion for more than three (3) years and believes this process is appropriate. After further discussion, it was moved by Councilmember Marohn, seconded by Councilmember Hally, to approve the agreement for Matt Morgan Construction as the Construction Management and General Contractor services for Fire Station 1. Roll call as follows: Aye: Councilmember Hally Councilmember Marohn Councilmember Parry Councilmember Lehto Councilmember Smith Councilmember Ehardt Nay: None Motion carried. MEMORANDUM To: Mayor and City Council From: Dave Hanneman, Fire Chief Subject: Bonneville County Fire Protection District 1 Agreement Attached for your consideration is the Bonneville County Fire Protection District #1 agreement with the City of Idaho Falls Fire Department. This agreement is for one (1) year. This year the revenue created will offset the Wages and Benefits of fifteen (15) Fire/EMS personnel. Continuation of this agreement will benefit the City of Idaho Falls Fire Department and Bonneville County Fire Protection District by combining the resources and assets mutually held. Through this agreement we increase the protection to the citizens we protect in each of our areas of jurisdiction. The fire department respectfully requests Council approval to continue this agreement and grant authorization for the Mayor, City Clerk and Fire Chief to sign. Councilmember Marohn explained a minor correction in the agreement regarding personnel calculation. It was moved by Councilmember Marohn, seconded by Councilmember Hally, to approve the agreement with modification of Schedule A to read Exhibit C and grant authorization for the Mayor, City Clerk and Fire Chief to sign said document. Roll call as follows: Aye: Councilmember Marohn Councilmember Lehto Councilmember Ehardt Councilmember Hally Councilmember Smith Abstain: Councilmember Parry 7  AUGUST 13 , 2015 Nay: None Motion carried. The Municipal Services Department submitted the following items for Council consideration: MEMORANDUM To: Honorable Mayor and City Council From: Craig Rockwood, Municipal Services Director Subject: Bid IF-15-25 Electrical Inventory It is the recommendation of Municipal Services and of Idaho Falls Power to accept the lowest responsive responsible bid from the following: Codale Electrical Supply $ 38,139.04 General Pacific, Inc. $ 2,523.72 Graybar Electric $ 799.50 HD Supply Power Solutions $ 25,419. 50 Lump Sum Total $ 66,881.76 s/ Craig Rockwood It was moved by Councilmember Marohn, seconded by Councilmember Smith, to accept the lowest responsive responsible for Electrical Inventory. Roll call as follows: Aye: Councilmember Smith Councilmember Hally Councilmember Lehto Councilmember Parry Councilmember Ehardt Councilmember Marohn Nay: None Motion carried. MEMORANDUM To: Honorable Mayor and City Council From: Craig Rockwood, Municipal Services Director Subject: Advertisements for Bids Municipal Services respectfully requests authorization to advertise and receive bids for the following items approved in the 2015-2016 Budget. 1. Equipment 2. Equipment and Materials for Electrical Generation, Transmission, Distribution, Fiber Optics, Metering and Signalization 3. Water Pipe Fittings and Other Water Line Equipment and Materials 8  AUGUST 13 , 2015 4. Sewer Department Materials and Supplies 5. Chlorine and Sodium Bisulfite (Sewer and Water Departments) 6. Sludge Removal (Sewer Department) 7. Road Salt and Sand (Street Department) 8. Aggregate (Crushed Gravel) (Street Department) 9. Asphalt Plant Mix/Modified Crack Sealant (Street Department) 10. Traffic Striping Paint and Solvent 11. Sanitation Refuse Containers 12. Motor Fuels, Lubricants and Services; and the Fuel obtained through a computerized fuel dispensing system s/ Craig Rockwood It was moved by Councilmember Marohn, seconded by Councilmember Smith, to authorize to advertise and receive bids for miscellaneous items approved in the 2015-2016 Budget. Roll call as follows: Aye: Councilmember Ehardt Councilmember Parry Councilmember Smith Councilmember Marohn Councilmember Lehto Councilmember Hally Nay: None Motion carried. MEMORANDUM To: Honorable Mayor and City Council From: Craig Rockwood, Municipal Services Director Subject: Publication of “Notice of Public Hearing” 2015-2016 Fiscal Year Budget Municipal Services respectfully requests the Mayor and Council to tentatively approve the 2015-2016 Fiscal Year Budget in the amount of $191,657,450. Approval is also requested to publish the "Notice of Public Hearing" of the 2015-2016 Fiscal Year Budget with publication dates set for August 23, 2015, and August 30, 2015. The Public Hearing is scheduled for 7:30 p.m., Thursday, September 3, 2015, in the Council Chambers of the City Annex Building located at 680 Park Avenue in Idaho Falls, Idaho. s/ Craig Rockwood Mayor Casper stated this is an adoption of a preliminary budget only with public hearing to follow. Councilmember Marohn briefly explained the budget, including comparison to previous years. It was moved by Councilmember Marohn, seconded by Councilmember Smith, to tentatively approve the 2015-2016 Fiscal Year Budget in the amount of $191,657,450 and approval to publish the "Notice of 9  AUGUST 13 , 2015 Public Hearing" of the 2015-2016 Fiscal Year Budget with publication dates set for August 23, 2015, and August 30, 2015. Roll call as follows: Aye: Councilmember Marohn Councilmember Lehto Councilmember Ehardt Councilmember Hally Councilmember Smith Nay: Councilmember Parry Motion carried. MEMORANDUM To: Honorable Mayor and City Council From: Craig Rockwood, Municipal Services Director Subject: Publication of “Notice of Public Hearing” – Imposition of New Fees or Fee Increases for Fiscal Year 2015-2016 Municipal Services respectfully requests the Mayor and Council's approval to publish the "Notice of Public Hearing" regarding the imposition of new fees or fee increases for fiscal year 2015-2016, with publication dates set for August 23, 2015, and August 30, 2015. The Public Hearing is scheduled for 7:30 p.m., Thursday, September 3, 2015, in the Council Chambers of the City Annex Building located at 680 Park Avenue in Idaho Falls, Idaho. s/ Craig Rockwood Mayor Casper stated any fee increase of 5% or greater is required by State law to be published. It was moved by Councilmember Marohn, seconded by Councilmember Smith, to approve to publish the “Notice of Public Hearing" regarding the imposition of new fees or fee increases for fiscal year 2015- 2016, with publication dates set for August 23, 2015, and August 30, 2015. Roll call as follows: Aye: Councilmember Hally Councilmember Smith Councilmember Lehto Councilmember Ehardt Councilmember Marohn Nay: Councilmember Parry Motion carried. The Police Department submitted the following item for Council consideration: MEMORANDUM To: Rebecca Casper, Mayor 10  AUGUST 13 , 2015 From: Mark McBride, Chief of Police Subject: School Resource Officers (SRO) Agreement The Idaho Falls Police Department has provided sworn officers to work as School Resource Officers within Idaho Falls School District #91 schools. This continued agreement provides for reimbursement by the School District for worked performed by the School Resource Officers. This agreement is the same as approved by the Council last year with a change of dates to make it effective during school year 2015- 2016. It was moved by Councilmember Parry, seconded by Councilmember Hally, to approve the School Resource Officers Agreement and give authorization for the Mayor to sign and execute said document. Roll call as follows: Aye: Councilmember Smith Councilmember Hally Councilmember Parry Councilmember Lehto Councilmember Ehardt Councilmember Marohn Nay: None. Motion carried. Public Works Department submitted the following items for Council consideration: MEMORANDUM To: Honorable Mayor & City Council From: Chris H Fredericksen, Public Works Director Subject: Bid Award – Sewer Repairs 2015 On July 28, 2015, bids were received and opened for the Sewer Repairs 2015 project. A tabulation of bid results is attached. Engineer’s Estimate DePatco, Inc. HK Contractors, Inc. TMC Contractors, Inc. $149,320.00 $172,333.00 $449,669.00 $175,885.00 Public Works recommends approval of the plans and specifications, award to the lowest responsive, responsible bidder, DePatco, Inc. in an amount of $172,333.00 and, authorization for the Mayor and City Clerk to sign contract documents. s/ Chris H Fredericksen It was moved by Councilmember Ehardt, seconded by Councilmember Lehto, to approve of the plans and specifications, award to the lowest responsive, responsible bidder, DePatco, Inc. in an amount of $172,333.00 and, authorize the Mayor and City Clerk to sign necessary documents. Roll call as follows: Aye: Councilmember Lehto Councilmember Parry Councilmember Marohn 11  AUGUST 13 , 2015 Councilmember Smith Councilmember Hally Councilmember Ehardt Nay: None. Motion carried. MEMORANDUM To: Honorable Mayor & City Council From: Chris H Fredericksen, Public Works Director Subject: Bid Award – West Snake River Greenbelt On August 4, 2015, bids were received and opened for the West Snake River Greenbelt project. A tabulation of bid results is attached. Engineer’s Estimate DePatco, Inc. Knife River Corporation TMC Contractors, Inc. HK Contractors, Inc. $725,929.11 $852,488.88 $1,036,631.83 $1,111,195.30 $1,165,343.00 Public Works recommends approval of the plans and specifications, award to the lowest responsive, responsible bidder, DePatco, Inc. in an amount of $852,488.88 and, authorization for the Mayor and City Clerk to sign contract documents. s/ Chris H Fredericksen Director Fredericksen stated approximately $400,000 was received from the Redevelopment Agency (RDA), approximately $300,000 was received from Federal Aid, and the City’s contribution was just over $100,000. Councilmember Hally stated the purpose of the RDA is for the public interest of development. The RDA is funded by tax dollars. It was moved by Councilmember Ehardt, seconded by Councilmember Lehto, to approve of the plans and specifications, award to the lowest responsive, responsible bidder, DePatco, Inc. in an amount of $852,488.88 and, authorize the Mayor and City Clerk to sign necessary documents. Roll call as follows: Aye: Councilmember Ehardt Councilmember Marohn Councilmember Hally Councilmember Parry Councilmember Smith Councilmember Lehto Nay: None. Motion carried. MEMORANDUM To: Honorable Mayor & City Council 12  AUGUST 13 , 2015 From: Chris H Fredericksen, Public Works Director Subject: Bid Award – Waste Water Treatment Plant (WWTP) Primary Digester Coating – Phase II On August 4, 2015, bids were received and opened for the WWTP Primary Digester Coating - Phase II project. A tabulation of bid results is attached. Engineer’s Opinion of Probable Cost Orion Construction Purcell Painting & Coating, LLC $242,190.00 $272,785.00 $294,049.81 Public Works recommends approval of the plans and specifications, award to the lowest responsive, responsible bidder, Orion Construction in an amount of $272,785.00 and, authorization for the Mayor and City Clerk to sign contract documents. s/ Chris H Fredericksen It was moved by Councilmember Ehardt, seconded by Councilmember Lehto, to approve of the plans and specifications, award to the lowest responsive, responsible bidder, Orion Construction in an amount of $272,785.00 and, authorize the Mayor and City Clerk to sign necessary documents. Roll call as follows: Aye: Councilmember Parry Councilmember Ehardt Councilmember Smith Councilmember Marohn Councilmember Lehto Councilmember Hally Nay: None. Motion carried. MEMORANDUM To: Honorable Mayor & City Council From: Chris H Fredericksen, Public Works Director Subject: Change Order No. 3 - Pancheri Drive; Bellin Road to Skyline Drive Project Attached is Change Order No. 3 to the Pancheri Drive; Bellin Road to Skyline Drive project. This change order provides for additional soft spot repair to subgrade conditions encountered during construction. The total cost to the project for this change order is $86,000.00 and total change orders to date amount to $99,607.15 which is 2.8% of the contract. This change order has been reviewed by the City Attorney. Public Works recommends approval of this change order; and, authorization for Mayor and City Clerk to sign the documents. s/ Chris H Fredericksen It was moved by Councilmember Ehardt, seconded by Councilmember Lehto, to approve Change Order No. 3; and, authorize Mayor and City Clerk to sign the documents. Roll call as follows: 13  AUGUST 13 , 2015 Aye: Councilmember Lehto Councilmember Smith Councilmember Marohn Councilmember Ehardt Councilmember Hally Councilmember Parry Nay: None. Motion carried. MEMORANDUM To: Honorable Mayor & City Council From: Chris H Fredericksen, Public Works Director Subject: Amendment to Sewer Service Agreement - American Heritage Charter School Public Works is submitting for your consideration an amendment to the Sewer Service Agreement with American Heritage Charter School. The proposed amendment will allow for an additional sewer service to a new building that will accommodate Junior/Senior High School students. Public Works recommends approval of this agreement amendment; and, authorization for Mayor and City Clerk to sign the documents. s/ Chris H Fredericksen It was moved by Councilmember Ehardt, seconded by Councilmember Lehto to approve the amendment to the Sewer Service Agreement with American Heritage Charter School and, authorize Mayor and City Clerk to sign the necessary documents. Roll call as follows: Aye: Councilmember Ehardt Councilmember Parry Councilmember Smith Councilmember Marohn Councilmember Lehto Councilmember Hally Nay: None. Motion carried. MEMORANDUM To: Honorable Mayor & City Council From: Chris H Fredericksen, Public Works Director Subject: Water Facility Plan 14  AUGUST 13 , 2015 In 2014, the City retained services of Murray, Smith and Associates (MSA) to conduct a Water Facility Plan Study and develop a related implementation plan. The study identified capital improvement needs and proposed suggestions for efficient management of the utility spanning a 20-year period. Findings of the Water Facility Plan's executive summary were presented to the City Council on May 11, 2015, a public meeting regarding the Plan was held on July 20, 2015, and public comments on the Plan were solicited through August 3, 2015. The Facility Plan was submitted to the Idaho Department of Environmental Quality and approval received on July 27, 2015. Attached is a copy of the Facility Plan. Public Works recommends acceptance of the Water Facility Plan and adoption of the recommendations made therein. s/ Chris H Fredericksen Councilmember Ehardt stated although this Water Facility Plan will increase fees, she believes the fee increases are necessary. The fees will be reevaluated on a yearly basis. Councilmember Lehto stated water fees have not been increased since 2008 and the infrastructure is in need of repairs. He stated the Water Facility Plan has been in discussion for approximately three (3) years. After brief discussion, it was moved by Councilmember Ehardt, seconded by Councilmember Lehto to accept the Water Facility Plan and adoption of the recommendations made therein. Roll call as follows: Aye: Councilmember Parry Councilmember Ehardt Councilmember Hally Councilmember Smith Councilmember Marohn Councilmember Lehto Nay: None. Motion carried. MEMORANDUM To: Honorable Mayor & City Council From: Chris H Fredericksen, Public Works Director Subject: Joint Powers Agreement with the City of Ammon - 25th East (Hitt Road) And East 25th Street Traffic Signal Improvements For your consideration is a Joint Powers Agreement (JPA) with the City of Ammon for proposed intersection improvements to 25th East (Hitt Road) and East 25th Street. The agreement addresses shared costs and other applicable items associated with improvements to this intersection. The agreement was prepared by the City Attorney. Public Works recommends approval of this agreement; and, authorization for Mayor and City Clerk to sign the documents. s/ Chris H Fredericksen 15  AUGUST 13 , 2015 Councilmember Ehardt stated this project began with the late Councilmember Dee Whittier and appreciates all his efforts to coordinate with the City of Ammon. Councilmember Hally appreciates the cooperation with the Target management to pursue this project. Director Fredericksen clarified two (2) clerical errors in the JPA which will be corrected by the City Attorney. It was moved by Councilmember Ehardt, seconded by Councilmember Lehto, to approve this Joint Powers Agreement, with correction of clerical errors, with the City of Ammon; and, authorization for Mayor and City Clerk to sign the documents. Roll call as follows: Aye: Councilmember Smith Councilmember Hally Councilmember Lehto Councilmember Parry Councilmember Ehardt Councilmember Marohn Nay: None. Motion carried. MEMORANDUM To: Honorable Mayor & City Council From: Chris H Fredericksen, Public Works Director Subject: Bid Authorization - 25th East (Hitt Road) and East 25th Street Traffic Signal Improvements Public Works requests authorization to advertise to receive bids for the 25th East (Hitt Road) and East 25th Street Traffic Signal Improvements project. s/ Chris Fredericksen It was moved by Councilmember Ehardt, seconded by Councilmember Lehto, to authorize to advertise to receive bids for the 25th East (Hitt Road) and East 25th Street Traffic Signal Improvements project. Roll call as follows: Aye: Councilmember Marohn Councilmember Lehto Councilmember Ehardt Councilmember Hally Councilmember Parry Councilmember Smith Nay: None. Motion carried. Human Resources Department submitted the following items for Council consideration: MEMORANDUM 16  AUGUST 13 , 2015 Group Health Insurance and Vision Rate Sheet with Blue Cross of Idaho for the 2015-16 Plan Year For your consideration is the Group Health Insurance Rate Sheets with Blue Cross of Idaho for the new rates that will take effect October 1, 2015. The health insurance premium increased by 9.72 percent. The vision insurance premium increased by 12 percent. The projected total annual premium increase for health insurance and vision insurance is approximately $900,000. The Department of Human Resources recommends the Mayor be authorized to sign the Group Health Insurance and Vision Rate Sheet with Blue Cross of Idaho for the 2015-16 Plan Year. It was moved by Councilmember Marohn, seconded by Councilmember Ehardt, to authorize the Mayor to sign the Group Health Insurance and Vision Rate Sheet with Blue Cross of Idaho for the 2015-16 Plan Year. Roll call as follows: Aye: Councilmember Hally Councilmember Marohn Councilmember Lehto Councilmember Smith Councilmember Ehardt Nay: Councilmember Parry Motion carried. MEMORANDUM Group Dental Insurance Renewal Rates with Delta Dental for the 2015-16 Plan Year The Department of Human Resources recommends approval of the Group Dental Insurance Renewal Rates with Delta Dental for the 2015-16 plan year. The proposed Delta Dental rates took a 4% increase for the 2015-16 plan year, which is about a $27,250.00 annual increase. It was moved by Councilmember Marohn, seconded by Councilmember Ehardt, to approve the City of Idaho Falls Group Dental Insurance Rate with Delta Dental for the 2015-16 Plan Year. Roll call as follows: Aye: Councilmember Marohn Councilmember Lehto Councilmember Ehardt Councilmember Hally Councilmember Parry Councilmember Smith Nay: None. Motion carried. 17  AUGUST 13 , 2015 Idaho Falls Power submitted the following item for Council consideration: MEMORANDUM To: Honorable Mayor and City Council From: Jackie Flowers, General Manager Subject: Authorize a Professional Services Contract for Municipal Broadband Infrastructure Engineering Upgrade/Future Consideration Analysis Idaho Falls Power issued a Request for Qualifications for consulting services to provide engineering and business recommendations for future expansion of the City's existing fiber optic network. The engineering and business analysis was included in both FY15 and FYI6 budgets. The three firms responding to the solicitation were evaluated. Based upon this evaluation, Idaho Falls Power requests authorization to negotiate a contract with Finley Engineering Company, Inc. for an amount not to exceed $56,904.00. Councilmember Lehto stated this item has been thoroughly discussed in the Idaho Falls Power Board Meetings. It was moved by Councilmember Lehto, seconded by Councilmember Ehardt, to authorize to negotiate a Professional Services Contract with Finley Engineering Company, Inc. for an amount not to exceed $56,904.00. Roll call as follows: Aye: Councilmember Hally Councilmember Smith Councilmember Lehto Councilmember Ehardt Councilmember Marohn Councilmember Parry Nay: None. Motion carried. The Legal Department submitted the following items for Council consideration: MEMORANDUM To: Honorable Mayor and City Council From: Randy Fife, City Attorney Subject: Memorandum of Understanding (MOU) between City of Idaho Falls, Idaho, and the Bonneville County Prosecuting Attorney’s Office The Legal Department of the City of Idaho Falls, Idaho, and the Bonneville County Prosecuting Attorney’s Office have negotiated an agreement for the purpose of establishing a protocol and procedures for the prosecution of felony and misdemeanor charges that arise out of the same incident and for juvenile cases charged by the Idaho Falls Police which would not normally arise out of the Juvenile Corrections Act but are converted to juvenile cases. Under the terms of the agreement, the Bonneville County will prosecute certain misdemeanors that the City would normally prosecute because these crimes arise out of the 18  AUGUST 13 , 2015 same incident as a felony and the City will prosecute certain converted juvenile cases that the County Prosecutor’s Office would otherwise prosecute. Councilmember Ehardt believes the City is being requested to increase the work load without any trade off from the County. Mr. Fife explained the City Attorney’s Office prefers to coordinate with the County and the judges. He stated there is no additional compensation for this MOU but believes the current staff can manage the caseload. It was also stated there is a 30-day opt out in the MOU if this is not a workable solution. Due to the fact Councilmember Ehardt is the liaison for the City Attorney’s office and stated she is not in favor of the MOU, she declined to make a motion for approval. After further discussion, it was moved by Councilmember Marohn, seconded by Councilmember Lehto, to approve the Memorandum of Understanding between the Bonneville County, Idaho, Prosecuting Attorney’s Office and the City of Idaho Falls, Idaho. Roll call as follows: Aye: Councilmember Smith Councilmember Lehto Councilmember Marohn Nay: Councilmember Hally Councilmember Parry Councilmember Ehardt Being a tie vote, Mayor Casper voted Aye. Motion carried. MEMORANDUM To: Honorable Mayor and City Council From: Randy Fife, City Attorney Subject: Elected Official Compensation Ordinance As directed by the City Council, the City Attorney’s office has prepared an ordinance to amend Idaho Falls City Code Sections 1-5-8 and 1-6-5 to increase the compensation of the Mayor and Councilmembers effective January 1, 2016. The proposed ordinance complies with the requirements of Idaho Code § 50-203, which requires that the compensation of mayors and councilmembers of Idaho cities be fixed by ordinance published at least seventy-five (75) days before a general city election and that the compensation changes be effective for all officials commencing on January 1, following the general city election. Councilmember Lehto stated he requested this draft ordinance, indicating there have been no salary adjustments for the Council for the previous 16 years and no salary adjustments for the Mayor for the previous eight (8) years. He proposed the Council salary increase to $12,500 effective January 1, 2016, and $13,000 effective January 1, 2017. He also proposed the Mayor’s salary increase to $84,000 effective January 1, 2016, and $86,000 effective January 1, 2017. After brief discussion it was moved by Councilmember Lehto, seconded by Councilmember Marohn, to approve the Ordinance amending Idaho Falls City Code Sections 1-5-8 and 1-6-5 to increase the compensation of the Mayor and Councilmembers effective January 1, 2016, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary. Roll call as follows: Aye: Councilmember Lehto 19  AUGUST 13 , 2015 Councilmember Marohn Councilmember Smith Councilmember Hally Councilmember Ehardt Nay: Councilmember Parry Motion carried. At the request of Councilmember Lehto, the City Clerk read the Ordinance by title only, as follows: ORDINANCE NO. 3015 AN ORDINANCE OF THE CITY OF IDAHO FALLS, IDAHO, AMENDING IDAHO FALLS CITY CODE SECTION 1-5-8 AND 1-6-5 TO INCREASE THE COMPENSATION OF THE MAYOR AND COUNCILMEMBERS EFFECTIVE JANUARY 1, 2016; PROVIDING SEVERABILITY, CODIFICATION, PUBLICATION BY SUMMARY, AND ESTABLISHING EFFECTIVE DATE. Councilmember Smith ended phone conferencing. The Community Development Services Department submitted the following items for Council consideration: MEMORANDUM To: Honorable Mayor and City Council From: Brad Cramer, Community Development Services Director Subject: Final Plat, Development Agreement, and Reasoned Statement of Relevant Criteria and Standards for Intermountain Business and Technology Park, Division No. 8 Attached is the application for Final Plat, Development Agreement, and Reasoned Statement of Relevant Criteria and Standards for Intermountain Business and Technology Park, Division No. 8. The Planning and Zoning Commission considered this application at its July 7, 2015 meeting and recommended approval by a 6-0 vote. Staff concurs and recommends approval of the application. This item is now being submitted to the Mayor and City Council for approval. Director Cramer appeared and explained this application is for a one (1)-lot plat. Following is a list of exhibits used in connection with this request: Slide 1: Zoning map of property Slide 2: Aerial photo of vicinity map Slide 3: Additional aerial photo with surrounding land use Slide 4: Photo of the preliminary plat Slide 5: Photo of final plat Slide 6: Photo looking south at extension of Boge Avenue Slide 7: Photo looking southwest at parcel under consideration Director Cramer stated the application complies with the Subdivision Ordinance. 20  AUGUST 13 , 2015 It was moved by Councilmember Parry, seconded by Councilmember Lehto, to approve the Development Agreement for Intermountain Business and Technology Park, Division No. 8, and give authorization for the Mayor and City Clerk to execute the necessary documents. Roll call as follows: Aye: Councilmember Ehardt Councilmember Marohn Councilmember Hally Councilmember Parry Councilmember Lehto Nay: None. Motion carried. It was moved by Councilmember Parry, seconded by Councilmember Lehto, to accept the Final Plat for Intermountain Business and Technology Park, Division No. 8, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. Roll call as follows: Aye: Councilmember Parry Councilmember Ehardt Councilmember Marohn Councilmember Lehto Councilmember Hally Nay: None. Motion carried. It was moved by Councilmember Parry, seconded by Councilmember Lehto, to approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Intermountain Business and Technology Park, Division No. 8, and give authorization for the Mayor to execute the necessary documents. Roll call as follows: Aye: Councilmember Lehto Councilmember Marohn Councilmember Ehardt Councilmember Hally Councilmember Parry Nay: None. Motion carried. MEMORANDUM To: Honorable Mayor and City Council From: Brad Cramer, Community Development Services Director Subject: Public Hearing – Annexation with Initial Zoning of C-1, Final Plat, Annexation Agreement, Annexation Ordinance, Zoning Ordinance, and Reasoned Statements of Relevant Criteria and Standards for Snake River Landing Division No. 9 21  AUGUST 13 , 2015 Attached is the application for Annexation with Initial Zoning of C-1, Final Plat, Annexation Agreement, Annexation Ordinance, Zoning Ordinance, and Reasoned Statements of Relevant Criteria and Standards for Snake River Landing Division No. 9. The Planning and Zoning Commission considered this application at its June 16, 2015, meeting and recommended approval by a 5-1 vote. Staff concurs and recommends approval of the application. This item is now being submitted to the Mayor and City Council for approval. It was moved by Councilmember Parry, seconded by Councilmember Lehto, to recess the application for Annexation with Initial Zoning of C-1, Final Plat, Annexation Agreement, Annexation Ordinance, Zoning Ordinance, and Reasoned Statements of Relevant Criteria and Standards for Snake River Landing Division No. 9 to the August 27, 2015, Regular Council Meeting. Roll call as follows: Aye: Councilmember Ehardt Councilmember Parry Councilmember Marohn Councilmember Lehto Councilmember Hally Nay: None. Motion carried. MEMORANDUM To: Honorable Mayor and City Council From: Brad Cramer, Community Development Services Director Subject: Public Hearing – Annexation with Initial Zoning of GC-1, Annexation Agreement, Annexation and Zoning Ordinances, and Reasoned Statements of Relevant Criteria and Standards, for M&B 6.007 Acres, NW ¼, Section 24, T 2N, R 37 Attached is the application for Annexation with Initial Zoning of GC-1, Annexation Agreement, Annexation and Zoning Ordinances, and Reasoned Statements of Relevant Criteria and Standards, for M&B 6.007 Acres, NW ¼, Section 24, T 2N, R 37. The Planning and Zoning Commission considered this application at its July 7, 2015, meeting and recommended approval with conditions by a 5-0 vote, with one member abstaining. Staff concurs and recommends approval of the application. This item is now being submitted to the Mayor and City Council for approval. Director Cramer appeared and requested the slides, Planning and Zoning Commission minutes and staff report be entered into the record. Mayor Casper so ordered. Following is a list of exhibits used in connection with this request. Slide 1: Zoning map of property Slide 2: Aerial photo of vicinity map with surrounding land uses Slide 3: Site view of property with surrounding land uses Slide 4: Comprehensive Plan Future Land Use map Slide 5: Photo looking west across the site from Colorado Avenue Slide 6: Additional Photo looking west from Colorado Avenue Slide 7: Photos of north property line 22  AUGUST 13 , 2015 Director Cramer stated lengthy discussion had been held with the Planning and Zoning Commission regarding the buffer surrounding this area including landscaping with a six (6) foot berm and planting of mature trees. He also explained areas are defined in the Zoning Ordinance and are not as defined on the Comprehensive Plan Map but staff is comfortable with the development being presented for this specific area. Brief discussion was held regarding the General Commercial (GC) Zone. Mayor Casper invited any public comment. Travis Waters, owner of Printcraft Press, 3834 S. Professional Way, Idaho Falls, ID 83402 appeared. He stated any additional photos were to suggest possible structures to the Planning Commission. Mayor Casper closed the public hearing. It was moved by Councilmember Parry, seconded by Councilmember Lehto, to approve the Annexation Agreement for M&B 6.007 Acres, NW ¼, Section 24, T 2N, R 37, and give authorization for the Mayor and City Clerk to execute the necessary documents. Roll call as follows: Aye: Councilmember Hally Councilmember Parry Councilmember Lehto Councilmember Ehardt Councilmember Marohn Nay: None. Motion carried. It was moved by Councilmember Parry, seconded by Councilmember Lehto, to approve the Ordinance annexing M&B 6.007 Acres, NW ¼, Section 24, T 2N, R 37, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary. Roll call as follows: Aye: Councilmember Lehto Councilmember Parry Councilmember Marohn Councilmember Hally Councilmember Ehardt Nay: None. Motion carried. At the request of Mayor Casper, the City Clerk read the Ordinance by title only, as follows: ORDINANCE NO. 3016 AN ORDINANCE ANNEXING CERTAIN LANDS OF APPROXIMATELY 6.007 ACRES TO THE CITY OF IDAHO FALLS; DESCRIBING SUCH LANDS; AMENDING THE CITY MAP; AMENDING THE LEGAL DESCRIPTION OF THE CITY WITH THE APPROPRIATE COUNTY AND STATE AUTHORITIES; AND PROVIDING SEVERABILITY, PUBLICATION BY SUMMARY, AND ESTABLISHING EFFECTIVE DATE. It was moved by Councilmember Parry, seconded by Councilmember Lehto, to approve the Reasoned Statement of Relevant Criteria and Standards for the annexation of M&B 6.007 Acres, NW ¼, Section 24, 23  AUGUST 13 , 2015 T 2N, R 37, and give authorization for the Mayor to execute the necessary documents. Roll call as follows: Aye: Councilmember Ehardt Councilmember Marohn Councilmember Hally Councilmember Parry Councilmember Lehto Nay: None. Motion carried. It was moved by Councilmember Parry, seconded by Councilmember Lehto, to approve the Ordinance assigning a Comprehensive Plan Designation as Commercial and establishing the initial zoning for M&B 6.007 Acres, NW ¼, Section 24, T 2N, R 37, as GC-1 (General Commercial), under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary, that the Comprehensive Plan be amended to include the area annexed herewith, and that the City Planner be instructed to reflect said annexation, zoning, and amendment to the Comprehensive Plan on the Comprehensive Plan and Zoning Maps located in the Planning Office. Roll call as follows: Aye: Councilmember Parry Councilmember Ehardt Councilmember Marohn Councilmember Lehto Councilmember Hally Nay: None. Motion carried. At the request of Mayor Casper, the City Clerk read the Ordinance by title only, as follows: ORDINANCE NO. 3017 AN ORDINANCE OF THE CITY OF IDAHO FALLS, IDAHO, A MUNICIPAL CORPORATION OF THE STATE OF IDAHO; PROVIDING FOR THE INITIAL ZONING OF APPROXIMATELY 6.007 ACRES DESCRIBED IN SECTION 1 OF THIS ORDINANCE AS GC-1 ZONE; ESTABLISHING A COMPREHENSIVE PLAN DESIGNATION OF “COMMERCIAL” AND PROVIDING SEVERABILITY, PUBLICATION BY SUMMARY, AND ESTABLISHING EFFECTIVE DATE. It was moved by Councilmember Parry, seconded by Councilmember Lehto, to approve the Reasoned Statement of Relevant Criteria and Standards for the Initial Zoning of GC-1 General Commercial Zoning for M&B 6.007 Acres, NW ¼, Section 24, T 2N, R 37, and give authorization for the Mayor to execute the necessary documents. Roll call as follows: Aye: Councilmember Lehto Councilmember Marohn Councilmember Ehardt Councilmember Hally Councilmember Parry 24  AUGUST 13 , 2015 Nay: None. Motion carried. There being no further business, it was moved by Councilmember Marohn, seconded by Councilmember Lehto, that the meeting adjourn at 10:50 p.m. which motion passed by the following: Aye: Councilmember Parry Councilmember Ehardt Councilmember Marohn Councilmember Lehto Councilmember Hally Nay: None Motion carried. _____________________________________ _______________________________________ CITY CLERK MAYOR 25