City Council

NOVEMBER 23, 2015 The City Council of the City of Idaho Falls met in Special Council Meeting (Council Work Session), Monday, November 23, 2015, at the City Council Chambers in the City Annex Building located at 680 Park Avenue in Idaho Falls, Idaho at 3:00 p.m. There were present: Mayor Rebecca L. Noah Casper Councilmember Sharon Parry (arrived at 3:10 p.m.) Councilmember Barbara Ehardt Councilmember Thomas Hally Councilmember David M. Smith (arrived at 3:05 p.m.) Councilmember Ed Marohn Councilmember Michael Lehto Also present: Randy Fife, City Attorney Michael Kirkham, Assistant City Attorney Kerry McCullough, Public Information Officer Dana Briggs, Economic Development Coordinator Pamela Alexander, Municipal Services Director Greg Weitzel, Parks and Recreation Director Dave Hanneman, Fire Chief Duane Nelson, Deputy Fire Chief Dave Coffey, Deputy Fire Chief Jackie Flowers, Idaho Falls Power Director Chris Fredericksen, Public Works Director Kerry Beutler, Community Development Services Assistant Director Reggie Fuller, Building Official Bob Baird, Electric Inspector John Radford Michelle Ziel-Dingman Bob Skinner, American Legion Bryan Clark, The Post Register Kathy Hampton, City Clerk Mayor Casper called the meeting to order at 3:04 p.m. with Mayor and Council reports. Mayor Casper reminded the Councilmembers of the following events: City offices closure on November 26 and 27 for the Thanksgiving holiday; tree lighting ceremony at Civitan Plaza on November 28; Area of Impact meeting with Bonneville County on November 30; INL Holiday party on December 2; and the Association of Idaho (AIC) Legislative Committee meeting on December 4. Mayor Casper announced the Citizen Review Committee (CRC) applications for the 2016 year will be available in the near future, stating the CRCs will be reviewing the Human Resources Department, Legal Department and Fire Department. Councilmember Lehto had no items to report. Councilmember Ehardt had no items to report. Councilmember Smith stated the Parks and Recreation Department received the permit to pump water from the Snake River to Ryder Park. Councilmember Marohn had no items to report. Councilmember Hally reminded the Council of the Festival of Lights display at Freeman Park. Councilmember Parry had no items to report. 1  NOVEMBER 23, 2015 Item from the Legal Department: Discussion of Salaries and Benefits Ordinance: Mr. Fife stated an Ordinance has been drafted which he believes clarifies the roles of the Mayor and Councilmembers. He stated typically the Mayor has administrative and supervisory authority over day-to- day operations of the City as delegated by the Council. The Council has general authority within the City to set policy, budget, and over-site functions. This ordinance will allow general authority to the Mayor to adjust salaries to staff, including appointed positions and Department Directors, while keeping any increases within the approved budgeted amount. General discussion followed. Councilmember Lehto stated this ordinance will be placed on the December 10, 2015, Regular Council Meeting agenda. Item from Community Development Services Department: Discussion of Modifications to the Electrical Code Regarding Work Performed on Energized Electrical Panels: Mr. Baird stated Occupational Safety Health Association (OSHA) does not allow a qualified person to work on energized electrical panels, therefore, he believes the City should not allow similar work which has been previous practice. He believes the electrical panel should be disconnected until work is fully completed to prevent home owner injuries/burns and any City liability. He stated contractors will need to plan adequately to prevent any issues with occupants during high or low temperatures. General discussion following regarding cut-off times with Idaho Falls Power and the Electrical Division. A Resolution will be drafted to adopt the language of OSHA for Council approval at the December 10, 2015, Regular Council Meeting. Item from the Fire Department: Presentation and Acceptance of Guaranteed Maximum Price (GMP) – Fire Station 1: Chief Hanneman introduced Kevin DeKold from CRSA Architects, and Matt Morgan from Matt Morgan Construction, the Construction Management/General Contractor (CMGC). Chief Hanneman reviewed the following timeline: 1985 – First indication of Fire Station 1 apparatus bay floor beginning to crack 2013 – Engineering study/analysis performed with two (2) recommendations, 1-do not park fire engines in the bay, or 2-replacement of the floor 2014 – Council approval to fund and build new Fire Station 1 January, 2015 – site modeling began with downtown location selected April, 2015 – Request for Qualifications (RFQ) for selection of architect with selection of CRSA June, 2015 – RFQ for selection of construction manager and general contractor with selection of Matt Morgan Construction December, 2015 – demolition of Heaton Building on selected site and ground breaking for new fire station Chief Hanneman stated the GMP is given by the CMGC after review of the Value Engineering report and prior to the bidding process. He indicated the proposed design of the fire station, approximately 20,000 square feet, will allow adequate growth for staff and equipment. He believes this fire station will be a long-term investment for several decades. He described the architectural plans/drawings stating the first floor will include areas for equipment; offices for personnel, including Fire Prevention; and a conference room, which will be available to the general public. The second floor will consist of sleeping bays and restrooms; work-out room; and a patio. He indicated both floors are ADA compliant per requirement of the Building Code as a public building. Discussion followed regarding the basement in the Heaton Building with the CMGC being responsible for any future testing of footings/soil. Chief Hanneman 2  NOVEMBER 23, 2015 believes the CMGC has been the most efficient process for this project. He stated all bids will be approved with the CMGC contract and therefore will not individually be presented to Council. After further brief discussion, it was moved by Councilmember Hally, seconded by Councilmember Marohn, to accept the Guaranteed Maximum Price as $4,320,000.00 for Fire Station 1. Roll call as follows: Aye: Councilmember Marohn Councilmember Lehto Councilmember Ehardt Councilmember Hally Councilmember Parry Councilmember Smith Nay: None Motion carried. Items from the Parks and Recreation Department include: Presentation of Rodeo Asset Transfer Agreement: Director Weitzel stated Bob Skinner, from the American Legion, approached the Parks and Recreation Department approximately three (3) years ago regarding transferring the War Bonnet Rodeo to the City. Mr. Skinner stated the American Legion is the umbrella organization but is primarily run by the rodeo committee. He indicated it has become more difficult to recruit volunteers and believes it would be a great asset to the City. Director Weitzel stated the Parks and Recreation staff would assist as needed. Brief general discussion followed. Although Councilmembers were favorable of the Asset Transfer Agreement, due to the amount of the agreement Council approval was not required. Mayor Casper expressed her appreciation to Mr. Skinner and his many years of service. Alcohol Ordinance Discussion: Director Weitzel reminded the Council of the draft alcohol ordinance stating it would provide for sale and consumption of beer and wine at special events by a licensed provider. He stated additional insurance and security would be required, events would be limited to specific locations, a 5-hour time limit would be established, and all permits would require approval 10-days prior to any event. Mr. Fife stated permitted events cannot be located within 300 feet of each other. General discussion followed, including wedding and bar mitzvah events. Councilmember Parry preferred to have expanded hours and an allowance for all-day events. Councilmember Ehardt would like to have Tautphaus Park and Freeman Park removed from the ordinance as approved locations. Councilmember Lehto believes the ordinance is well written and should be tested for 12-18 months. Director Weitzel stated he is investigating adequate fees pertaining to this permit. After further discussion, it was decided any additional concerns should be communicated to Mr. Fife or Director Weitzel. Item from the Public Works Department include: Discussion of Iona Bonneville Sewer District (IBSD) Sewer Service Agreement: Director Fredericksen stated the City and the IBSD 40-year agreement has concluded but was amended for one (1) year to allow review of items as well as sewer modeling. Engineering review was also necessary to evaluate the capacity amount for the upcoming agreement. He indicated the proposed agreement will address sewer services collection for the next five (5) years with no indication of reaching the threshold of capacity. Discussion followed regarding the City of Ammon flow, IBSD flow, and 3  NOVEMBER 23, 2015 boundaries for the approved sewer service area. After further deliberation, it was decided the agreement would be placed on the December 10, 2015, Regular Council Meeting agenda. There being no further business it was moved by Councilmember Marohn, seconded by Councilmember Parry, to move into Executive Session at 5:50 p.m., pursuant to the provision of Idaho Code Section 74- 206A(1)(c) to acquire an interest in real property which is not owned by a public agency and not reconvene into Work Session. Roll call as follows: Aye: Councilmember Lehto Councilmember Parry Councilmember Marohn Councilmember Smith Councilmember Hally Councilmember Ehardt Nay: None Motion carried. The City Council of the City of Idaho Falls met in Special Council Meeting (Executive Session), Monday, November 9, 2015, at the City Council Chambers in the City Annex Building located at 680 Park Avenue in Idaho Falls, Idaho at 5:50 p.m., pursuant to the provision of Idaho Code Section 74-206A(1)(c) to acquire an interest in real property which is not owned by a public agency. There were present: Mayor Rebecca L. Noah Casper Councilmember Ed Marohn Councilmember Barbara Ehardt Councilmember Thomas Hally Councilmember Sharon Parry Councilmember David M. Smith Councilmember Michael Lehto Also present: Randy Fife, City Attorney Pamela Alexander, Municipal Services Director Kathy Hampton, City Clerk It was moved by Councilmember Marohn, seconded by Councilmember Parry, to move out of Executive Session and that the meeting adjourn at 6:00 p.m., which motion passed following a unanimous vote. CITY CLERK MAYOR 4