City Council

APRIL 28, 2016 The City Council of the City of Idaho Falls met in Regular Council Meeting, Thursday, April 28, 2016, in the Council Chambers in the City Annex Building located at 680 Park Avenue in Idaho Falls, Idaho at 7:30 p.m. There were present: Mayor Rebecca L. Noah Casper Councilmember John B. Radford Councilmember Barbara Ehardt Councilmember David M. Smith Councilmember Ed Marohn Councilmember Michelle Ziel-Dingman Councilmember Thomas Hally Also present: Randy Fife, City Attorney Hollie Pettingill, Deputy City Clerk All available Department Directors Mayor Casper invited Danica Ziel, a 4th grader at Edgemont Elementary, to come forward and lead those present in the Pledge of Allegiance. Mayor Casper requested any public comment not related to items on the agenda. Eric Hill, Idaho Falls, appeared. Mr. Hill stated he is a member of the Grand Teton Mediation Association and announced a Conflict Resolution Day on Saturday, July 30, 2016, to allow free sessions with professional mediators to help resolve any conflicts. Councilmember Ehardt expressed her condolences to the Rollie Walker family for the recent loss of their son. Consent Agenda Items: Idaho Fall Airport requested Grant of Airport Utility Easement with Qwest Corporation. The City Clerk requested approval of minutes from the April 11, 2016, Work Session and Executive Session, April 14, 2016, Idaho Falls Power Board Meeting, and April 14, 2016, Council Meeting. The City Clerk requested approval of license applications, all carrying the required approvals. It was moved by Councilmember Marohn, seconded by Councilmember Smith, to approve all items on the Consent Agenda according to recommendations presented. Roll call as follows: Aye – Councilmembers Smith, Hally, Radford, Dingman, Ehardt, Marohn. Nay – none. Motion carried. Regular Agenda Items: The Community Development Services Department submitted the following item for Council consideration: Subject: Final Plat and Reasoned Statement of Relevant Criteria and Standards, Waters Park Addition, Division No. 1, 1st Amended 1  APRIL 28, 2016 For consideration is the application for Final Plat and Reasoned Statement of Relevant Criteria and Standards, Waters Park Addition, Division No. 1, 1st Amended. The Planning and Zoning Commission considered this item at its April 5, 2016, meeting and recommended approval by unanimous vote. Staff concurs with this recommendation. Community Development Services Director Brad Cramer appeared with the following presentation: Slide 1: Zoning map of property under consideration Slide 2: Aerial photo of property under consideration Slide 3: Additional aerial photo of property under consideration Slide 4: Proposed Final plat Slide 5: Photo of site from North Boulevard Slide 6: Photo looking west across site It was moved by Councilmember Dingman, seconded by Councilmember Smith, to accept the Final Plat for Waters Park Addition, Division No. 1, 1st Amended, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. Roll call as follows: Aye – Councilmembers Ehardt, Marohn, Hally, Radford, Smith, Dingman. Nay – none. Motion carried. It was moved by Councilmember Dingman, seconded by Councilmember Smith, to approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Waters Park Addition, Division No. 1, 1st Amended, and give authorization for the Mayor to execute the necessary documents. Roll call as follows: Aye – Councilmembers Marohn, Dingman, Ehardt, Hally, Radford, Smith. Nay – none. Motion carried The Municipal Services Department submitted the following items for Council consideration: Subject: Bid IF-16-21 Traffic Striping Paint for Public Works Below is the tabulation for the above submit bid. It is the recommendation of the Public Works and the Municipal Services Departments to reject the low bid of Ozark Materials LLC for not meeting the bid specifications of: 1) Providing bid documentation – paint data sheets; 2) Tote specifications – the paint tote is larger than the specified size. Funding to purchase the striping paint is in the 2015/16 Public Works budget. Bidder Ennis Paint, Inc. Ozark Materials LLC Colorado Paint Co. The Sherwin Williams Co. Thomasville, NC Greenville, AL Denver, CO Cleveland, OH Lump Sum for all items $42,019.30 $41,064.50 $48,960.90 Bid Invalid Councilmember Marohn stated, after conferring with Public Works Director Chris Fredericksen, the larger paint tote would not adequately or safely fit on the paint truck. It was moved by Councilmember Marohn, seconded by Councilmember Smith, to accept the lowest responsive, responsible bid of Ennis Paint, Inc. to furnish the traffic striping paint for a lump sum amount of $42,019.30, and give authorization for the Mayor and City Clerk to sign any necessary documents. Roll call as follows: Aye – Councilmembers Dingman, Radford, Marohn, Smith, Hally, Ehardt. Nay – none. Motion carried. Subject: Bid IF-16-11 Rotary and Reel Replacement Mowers for Parks and Recreation Department It is the recommendation of the Parks and Recreation and the Municipal Services Departments to accept the lowest responsive, responsible bids as listed below to furnish replacement mowers that have reached their useful life. Item 2 was awarded to the second low bidder since the low bidder did not meet the required bid specification for all three 2  APRIL 28, 2016 (3) decks to shift left and right. All mowers are budgeted for replacement in the 2015/16 Municipal Equipment Replacement Fund budget. Item Quantity Total per Each Total with Bidder Trade-ins New 2016 Rotary Mower (Parks) 1 $13,750.00 $13,250.00 RMT Equipment New 2016 Reel Sidewinder Mower (Pinecrest) 1 $34,608.00 $34,108.00 Turf Equipment New 2016 Reel Greens Mower (Sage Lakes) 1 $33,180.00 $32,430.00 RMT Equipment New 2016 Reel Fairway Mower with 5 Reels, 1 $49,664.72 $47,164.72 Bonneville County Implement Hybrid (Sand Creek) Lump Sum Total $126,952.72 It was moved by Councilmember Marohn, seconded by Councilmember Radford, to accept the lowest responsive, responsible bids as listed to furnish replacement mowers for a lump sum amount, including trade-ins, of $126,952.72, and give authorization for the Mayor and City Clerk to sign any necessary documents. Roll call as follows: Aye – Councilmembers Radford, Ehardt, Smith, Marohn, Dingman, Hally. Nay – none. Motion carried. Idaho Falls Police Department submitted the following item for consideration: Subject: Amending Civil Service Ordinance For consideration is an amendment to the Civil Service Ordinance. Currently, City Code 2-4-8 requires civil service employees to reside within Bonneville County and within 10 miles of Idaho Falls City limits. It is the desire of department directors with civil service employees to remove the residency requirements for civil service employees. Mayor Casper stated this item had been discussed at length at the April 25, 2016, Work Session. Councilmember Radford indicated, from a legal standpoint, Civil Service employees can choose their residency locations. However, additional benefits may be considered in the future to encourage City employees to reside within City limits. It was moved by Councilmember Dingman, seconded by Councilmember Marohn, to approve the Civil Service Ordinance under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary. Roll call as follows: Aye – Councilmembers Hally, Smith, Dingman, Ehardt, Marohn, Radford. Nay – none. Motion carried. At the request of Mayor Casper, the Deputy City Clerk read the ordinance by title only: ORDINANCE NO. 3068 AN ORDINANCE OF THE CITY OF IDAHO FALLS, IDAHO, AMENDING IDAHO FALLS CITY CODE SECTION 2, TITLE 4, CHAPTER 8, TO REMOVE RESIDENCY REQUIREMENTS FOR CITY CIVIL SERVICE EMPLOYEES; PROVIDING SEVERABILITY, CODIFICATION, PUBLICATION BY SUMMARY, AND ESTABLISHING EFFECTIVE DATE. Idaho Falls Fire Department submitted the following item for Council consideration: Subject: Authorization for Additional Architect (CRSA) Fees The Architect, CRSA Inc., for Fire Station 1 has requested additional fees for work done in the design and pre- construction phases of the project. The contract with CRSA Inc. provides for a project lump sum of $163,520.00 and is based upon four phases; Design, Construction Documents, Bidding, and Construction Administration. The 3  APRIL 28, 2016 original design was based on a project budget of $2.4 million with an estimated building size of 14,100 square feet. Over the past several months, based on the needs of the Fire Department, the size and scope of the project has been increased to 23,538 square feet with a budget of $4.3 million. Based on these changes, CRSA has provided additional design and pre-construction services totaling $120,005.00. The contract with CRSA included a Design Contingency of 5% and Construction Contingency of 3%. The requested amount from CRSA falls within the contingency budgeted in the original project budget. It was moved by Councilmember Marohn, seconded by Councilmember Radford, to approve payment of $120,005.00 to CRSA Inc., for additional architect fees, and give authorization for the Mayor and City Clerk to sign any necessary documents. Roll call as follows: Aye – Councilmembers Smith, Hally, Radford, Dingman, Ehardt, Marohn. Nay – none. Motion carried. There being no further business, it was moved by Councilmember Radford, seconded by Councilmember Hally, to adjourn the meeting at 7:50 p.m. which motion passed following a unanimous vote. _____________________________________ _______________________________________ CITY CLERK MAYOR 4