City Council

SPECIAL CITY COUNCIL MEETING Tuesday, January 24, 2017 7:30 p.m. CITY COUNCIL CHAMBERS 680 Park Avenue Idaho Falls, ID 83402 Thank you for your interest in City Government. If you wish to express your thoughts on a matter listed below, please contact Councilmembers by email or personally before the meeting. Public testimony on agenda items will not be taken unless a hearing is indicated. Be aware that an amendment to this agenda may be made upon passage of a motion that states the reason for the amendment and the good faith reason that the agenda item was not included in the original agenda posting. City Council Meetings are live streamed at www.idahofallsidaho.gov, then archived on the city website. If you need communication aids or services or other physical accommodations to participate or access this meeting please contact City Clerk Kathy Hampton at 612-8414 or the ADA Coordinator Lisa Farris at 612-8323 as soon as possible and they will accommodate your needs. 1. Call to Order. 2. Pledge of Allegiance. 3. Public Comment. Members of the public are invited to address the City Council regarding matters that are not on this agenda or already noticed for a public hearing. When you address the Council, please state your name and address for the record and please limit your remarks to three (3) minutes. Please note that matters currently pending before the Planning Commission or Board of Adjustment which may be the subject of a pending enforcement action, or which are relative to a City personnel matter are not suitable for public comment. 4. Consent Agenda. Any item may be removed from the Consent Agenda at the request of any member of the Council for separate consideration. A. Items from Municipal Services: 1) Bid IF-17-D, Replacement Fire Pumper Truck (Scheduled Equipment Replacement) 2) Bid IF-17-K, Replacement Laptop Computers for Fire Department (Scheduled Equipment Replacement) 3) Bid IF-17-J, Backhoe with Compactor Attachment for Parks and Recreation Department (Scheduled Equipment Replacement) 4) Bid IF-17-I, Backhoe with Breaker and Compactor Attachments for Public Works (Scheduled Equipment Replacement) 5) Bid IF-17-G, Digital Storage for Information Technology (Annual Operating Purchase) B. Items from the City Clerk: 1) Approval of Expenditure Summary for the month of December, 2016. 2) Approval of Treasurer’s Report for the month of December, 2016. 3) Approval of Minutes from the January 9, 2017 Council Work Session and, January 12, 2017 Council Meeting.  4) Approval of License Applications, including a Beer License for The Alibi, all carrying the required approvals. RECOMMENDED ACTION: To approve all items on the Consent Agenda according to the recommendations presented. 5. Regular Agenda. A. Community Development Services 1) FY2017 CDBG (Community Development Block Grant) – Resolution for Projects for the FY2017 CDBG Annual Action Plan: For consideration is the Resolution approving allocation of funding to projects submitted by application for FY2017 CDBG funding. RECOMMENDED ACTION: To approve the Resolution allocating funding to projects for FY2017 CDBG and, give authorization for the Mayor and City Clerk to sign contract documents (or take other action deemed appropriate). 2) Final Plat and Reasoned Statement of Relevant Criteria and Standards, Alderwood Professional Plaza: For consideration is the application for Final Plat and Reasoned Statement of Relevant Criteria and Standards for Alderwood Professional Plaza. The Planning and Zoning Commission reviewed this application at its December 6, 2016 meeting and recommended approval by unanimous vote. Staff concurs with this recommendation. RECOMMENDED ACTIONS: (in sequential order) a. To accept the Final Plat for Alderwood Professional Plaza, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. b. To approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Alderwood Professional Plaza, and give authorization for the Mayor to execute the necessary documents. 3) Final Plat and Reasoned Statement of Relevant Criteria and Standards, Taylor Crossing on the River Division No. 8, 1st Amended: For consideration is the application for Final Plat and Reasoned Statement of Relevant Criteria and Standards for Taylor Crossing on the River Division No. 8, 1st Amended. The Planning and Zoning Commission reviewed this application at its October 4, 2016 meeting and recommended approval by unanimous vote. Staff concurs with this recommendation. RECOMMENDED ACTIONS: (in sequential order) a. To accept the Final Plat for Taylor Crossing on the River Division No. 8, 1st Amended, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. b. To approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Taylor Crossing on the River Division No. 8, 1st Amended, and give authorization for the Mayor to execute the necessary documents. Page 2 of 3  B. Public Works 1) Easement Vacation – Lot 1, Block 18, St. Clair Estates Division 13: As earlier authorized, the City Attorney has prepared the documents to vacate a portion of the utility easement on Lot 1, Block 18, St. Clair Estates Division 13. RECOMMENDED ACTION: To approve the Ordinance vacating an easement, Lot 1, Block 18, St. Clair Estates Division 13, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance). 2) Bid Award – 17th Street and 25th East (Hitt Road) Intersection Reconstruction: On January 18, 2017, bids were received and opened for the 17th Street and 25th East (Hitt Road) Intersection Reconstruction project. The City of Ammon has given written approval to proceed with bid award, in conformance with the Joint Powers Agreement for this project. RECOMMENDED ACTION: To approve the plans and specifications, and award to the lowest responsive, responsible bidder, HK Contractors Inc., an amount of $2,230,333.00 and, give authorization for the Mayor and City Clerk to sign contract documents (or take other action deemed appropriate). 6. Motion to Adjourn. Page 3 of 3 htr605 1/12/2017 City of Idaho Falls Expenditure Summary From 12/01/2016 To 12/31/2016 ------------------------------------------------------------------------------------------------------------------------------------ Total Fund Expenditure ------------------------------------------------------------------------------------------------------------------------------------ General Fund 884,801.31 Street Fund 91,232.37 Recreation Fund 30,931.79 Library Fund 128,441.67 MERF Fund 51,798.99 EL Public Purpose Fund 25,716.71 Bus Improvement District 25,000.00 Golf Fund 47,439.77 Self-Insurance Fund 22,439.21 Municipal Capital Imp F 29,970.00 Street Capital Imp Fund 17,536.00 Traffic Light Cap Imp F 23,892.58 Parks Capital Imp Fund 4,072.50 Airport Fund 150,333.99 Water & Sewer Fund 268,398.66 Sanitation Fund 4,630.69 Ambulance Fund 32,742.65 Electric Light Fund 2,825,559.39 Payroll Liability Fund 3,652,264.17 8,317,202.45 1 of 3  December 2016 Treasurer's Report Rev2.xls CITY OF IDAHO FALLS MONTHLY TREASURER'S REPORT KENNETH MCOMBER TREASURER DECEMBER, 2016 BEGINNING BEGINNING TOTAL MATURED JOURNAL TOTAL NEW JOURNAL CASH ON INVESTED ENDING FUND CASH BALANCE RECEIPTS INVESTMTS DEBIT EXPENSES INVESTS CREDITS HAND FUNDS BALANCE GENERAL (4,334,903.68) 7,260,096.32 1,024,519.32 4,000,000.00 2,717,428.76 4,746,735.68 - 579,250.45 (1,918,941.73) 7,595,000.00 5,676,058.27 HEALTH & ACCIDENT INSUR. 1,832,573.43 2,472,573.43 - - - - - - 1,832,573.43 640,000.00 2,472,573.43 STREET (2,795,002.44) (2,795,002.44) 1,161.23 - - 278,786.97 - 102,743.37 (3,175,371.55) - (3,175,371.55) RECREATION (46,187.92) (46,187.92) 132,746.38 - - 167,775.66 - 44,799.17 (126,016.37) - (126,016.37) LIBRARY 217,897.54 1,217,897.54 40,870.90 800,000.00 - 317,077.59 500,000.00 7,931.78 233,759.07 700,000.00 933,759.07 AIRPORT PFC FUND 73,209.82 73,209.82 32,551.93 - - - - 73,253.72 32,508.03 - 32,508.03 MUNICIPAL EQUIP. REPLCMT. 125,529.77 16,583,914.32 17,136.17 2,675,833.89 494,013.20 51,798.99 2,454,294.81 - 806,419.23 16,236,845.47 17,043,264.70 EL. LT. WEATHERIZATION FD 873,962.05 2,373,962.05 4,657.31 600,000.00 - 25,716.71 500,000.00 - 952,902.65 1,400,000.00 2,352,902.65 BUSINESS IMPRV. DISTRICT 101,617.99 101,617.99 14,993.50 - - 25,000.00 - - 91,611.49 - 91,611.49 IFP RATE STABILIZATION FD 1,285,406.08 20,699,985.21 29,835.25 4,545,000.00 - - 2,300,000.00 - 3,560,241.33 17,169,579.13 20,729,820.46 IFP CAPITAL IMPROVEMENT 35,723.68 10,369,563.42 - - - - - - 35,723.68 10,333,839.74 10,369,563.42 GOLF (274,092.14) (274,092.14) 83,149.98 - - 158,455.29 - 56,767.00 (406,164.45) - (406,164.45) GOLF CAPITAL IMPROVEMENT 154,866.17 154,866.17 - - - - - - 154,866.17 - 154,866.17 SELF-INSURANCE FD. 814,181.71 1,614,181.71 94,684.95 600,000.00 - 22,439.21 300,000.00 - 1,186,427.45 500,000.00 1,686,427.45 SANITARY SEWER CAP IMP. 1,177,476.64 1,377,476.64 12,016.47 200,000.00 - - 700,000.00 - 689,493.11 700,000.00 1,389,493.11 MUNICIPAL CAPITAL IMP. 51,924.73 651,924.73 12,937.16 500,000.00 - 29,970.00 100,000.00 - 434,891.89 200,000.00 634,891.89 STREET CAPITAL IMPRV. 219,703.81 219,703.81 - - - 17,536.00 - 3,481.98 198,685.83 - 198,685.83 BRIDGE & ARTERIAL STREET 321,039.21 321,039.21 10,305.96 - - - - - 331,345.17 - 331,345.17 WATER CAPITAL IMPR. 911,610.43 2,711,610.43 15,771.67 200,000.00 - - 200,000.00 - 927,382.10 1,800,000.00 2,727,382.10 SURFACE DRAINAGE 103,951.29 103,951.29 2,225.71 - - - - - 106,177.00 - 106,177.00 TRAFFIC LIGHT CAPITAL IMPRV. 502,353.49 1,402,353.49 2,244.31 500,000.00 33,624.00 23,892.58 200,000.00 - 814,329.22 600,000.00 1,414,329.22 PARKS CAPITAL IMPROVEMENT 178,569.76 178,569.76 - - - 4,072.50 - - 174,497.26 - 174,497.26 FIRE CAPITAL IMPROVEMENT - - - - - - - 1,288,148.18 (1,288,148.18) - (1,288,148.18) AIRPORT 521,426.02 2,421,426.02 142,638.11 1,000,000.00 48,210.65 293,061.48 1,000,000.00 - 419,213.30 1,900,000.00 2,319,213.30 WATER & SEWER 1,874,224.64 27,958,218.70 1,454,275.12 5,300,000.00 - 720,169.78 5,400,000.00 206,950.08 2,301,379.90 26,183,994.06 28,485,373.96 W & S EQUIPMENT REPLACE 758,464.13 1,008,464.13 - - - - - - 758,464.13 250,000.00 1,008,464.13 W & S SANITARY INTERCPT 541,685.25 741,685.25 - - - - - - 541,685.25 200,000.00 741,685.25 SANITATION 97,877.45 797,877.45 332,612.14 - - 213,335.72 - 155,334.87 61,819.00 700,000.00 761,819.00 AMBULANCE (554,222.77) (554,222.77) 640,122.93 - - 504,788.09 - 95,879.73 (514,767.66) - (514,767.66) ELECTRIC LIGHT 3,001,364.55 8,805,932.58 3,971,280.42 2,000,000.00 - 3,789,320.74 1,090,000.00 682,138.88 3,411,185.35 4,894,568.03 8,305,753.38 PAYROLL FUND 65,829.27 65,829.27 6,716,318.95 - 3,402.60 6,650,292.74 - - 135,258.08 - 135,258.08 CLAIMS FUND - - 2,010,369.23 - - 2,010,369.23 - - - - - TOTAL ALL FUNDS 7,838,059.96 108,018,425.47 16,799,425.10 22,920,833.89 3,296,679.21 20,050,594.96 14,744,294.81 3,296,679.21 12,763,429.18 92,003,826.43 104,767,255.61 2 of 3  December 2016 Treasurer's Report Rev2.xls CITY OF IDAHO FALLS MONTHLY TREASURER'S REPORT CASH AND INVESTMENT REPORT Dec-16 DISTRIBUTION OF CASH INVESTMENTS CASH AND TRUST ACCOUNTS TIME TO MATURITY INSTITUTION AMOUNT INVESTMENT TYPE 1-30 DAYS 31-90 DAYS 91-180 DAYS OVER 180 DAYS TOTAL BPA Loan Imprest (BICLI) $113,124.85 Certificate of Deposit 2,245,000.00 1,990,000.00 2,690,000.00 9,205,000.00 $16,130,000.00 El. Lt. Imprest (BIELI) $87,511.98 Refund Acct. (BIRFD) $97,185.15 U.S. Securities $5,015,000.00 - - $3,000,000.00 $8,015,000.00 Wells Fargo Bank $9,564,530.36 Petty Cash $14,740.00 Commercial Paper 9,977,693.33 3,994,500.00 - - $13,972,193.33 US Bank (US) $2,439,007.06 US Bank Payroll (USPAY) $126,240.06 Corporate Bonds 2,034,000.00 5,606,683.52 9,474,379.30 36,771,570.28 $53,886,633.10 Wells Fargo Bank (WELLS) $313,421.63 Key Bank $7,668.09 TOTAL $19,271,693.33 $11,591,183.52 $12,164,379.30 $48,976,570.28 $92,003,826.43 TOTAL $12,763,429.18 3 of 3 1 of 3  December 2016 Treasurer's Report.xls CITY OF IDAHO FALLS MONTHLY TREASURER'S REPORT KENNETH MCOMBER TREASURER DECEMBER, 2016 BEGINNING BEGINNING TOTAL MATURED JOURNAL TOTAL NEW JOURNAL CASH ON INVESTED ENDING FUND CASH BALANCE RECEIPTS INVESTMTS DEBIT EXPENSES INVESTS CREDITS HAND FUNDS BALANCE GENERAL (4,334,903.68) 7,260,096.32 1,024,519.32 4,000,000.00 - 4,746,735.68 - - (4,057,120.04) 7,595,000.00 3,537,879.96 HEALTH & ACCIDENT INSUR. 1,832,573.43 2,472,573.43 - - - - - - 1,832,573.43 640,000.00 2,472,573.43 STREET (2,795,002.44) (2,795,002.44) 1,161.23 - - 278,786.97 - - (3,072,628.18) - (3,072,628.18) RECREATION (46,187.92) (46,187.92) 132,746.38 - - 167,775.66 - - (81,217.20) - (81,217.20) LIBRARY 217,897.54 1,217,897.54 40,870.90 800,000.00 - 317,077.59 500,000.00 - 241,690.85 700,000.00 941,690.85 AIRPORT PFC FUND 73,209.82 73,209.82 32,551.93 - - - - - 105,761.75 - 105,761.75 MUNICIPAL EQUIP. REPLCMT. 125,529.77 16,583,914.32 17,136.17 2,675,833.89 - 51,798.99 2,454,294.81 - 312,406.03 16,236,845.47 16,549,251.50 EL. LT. WEATHERIZATION FD 873,962.05 2,373,962.05 4,657.31 600,000.00 - 25,716.71 500,000.00 - 952,902.65 1,400,000.00 2,352,902.65 BUSINESS IMPRV. DISTRICT 101,617.99 101,617.99 14,993.50 - - 25,000.00 - - 91,611.49 - 91,611.49 IFP RATE STABILIZATION FD 1,285,406.08 20,699,985.21 29,835.25 4,545,000.00 - - 2,300,000.00 - 3,560,241.33 17,169,579.13 20,729,820.46 IFP CAPITAL IMPROVEMENT 35,723.68 10,369,563.42 - - - - - - 35,723.68 10,333,839.74 10,369,563.42 GOLF (274,092.14) (274,092.14) 83,149.98 - - 158,455.29 - - (349,397.45) - (349,397.45) GOLF CAPITAL IMPROVEMENT 154,866.17 154,866.17 - - - - - - 154,866.17 - 154,866.17 SELF-INSURANCE FD. 814,181.71 1,614,181.71 94,684.95 600,000.00 - 22,439.21 300,000.00 - 1,186,427.45 500,000.00 1,686,427.45 SANITARY SEWER CAP IMP. 1,177,476.64 1,377,476.64 12,016.47 200,000.00 - - 700,000.00 - 689,493.11 700,000.00 1,389,493.11 MUNICIPAL CAPITAL IMP. 51,924.73 651,924.73 12,937.16 500,000.00 - 29,970.00 100,000.00 - 434,891.89 200,000.00 634,891.89 STREET CAPITAL IMPRV. 219,703.81 219,703.81 - - - 17,536.00 - - 202,167.81 - 202,167.81 BRIDGE & ARTERIAL STREET 321,039.21 321,039.21 10,305.96 - - - - - 331,345.17 - 331,345.17 WATER CAPITAL IMPR. 911,610.43 2,711,610.43 15,771.67 200,000.00 - - 200,000.00 - 927,382.10 1,800,000.00 2,727,382.10 SURFACE DRAINAGE 103,951.29 103,951.29 2,225.71 - - - - - 106,177.00 - 106,177.00 TRAFFIC LIGHT CAPITAL IMPRV. 502,353.49 1,402,353.49 2,244.31 500,000.00 - 23,892.58 200,000.00 - 780,705.22 600,000.00 1,380,705.22 PARKS CAPITAL IMPROVEMENT 178,569.76 178,569.76 - - - 4,072.50 - - 174,497.26 - 174,497.26 AIRPORT 521,426.02 2,421,426.02 142,638.11 1,000,000.00 - 293,061.48 1,000,000.00 - 371,002.65 1,900,000.00 2,271,002.65 WATER & SEWER 1,874,224.64 27,958,218.70 1,454,275.12 5,300,000.00 - 720,169.78 5,400,000.00 - 2,508,329.98 26,183,994.06 28,692,324.04 W & S EQUIPMENT REPLACE 758,464.13 1,008,464.13 - - - - - - 758,464.13 250,000.00 1,008,464.13 W & S SANITARY INTERCPT 541,685.25 741,685.25 - - - - - - 541,685.25 200,000.00 741,685.25 SANITATION 97,877.45 797,877.45 332,612.14 - - 213,335.72 - - 217,153.87 700,000.00 917,153.87 AMBULANCE (554,222.77) (554,222.77) 640,122.93 - - 504,788.09 - - (418,887.93) - (418,887.93) ELECTRIC LIGHT 3,001,364.55 8,805,932.58 3,971,280.42 2,000,000.00 - 3,789,320.74 1,090,000.00 - 4,093,324.23 4,894,568.03 8,987,892.26 PAYROLL FUND 65,829.27 65,829.27 6,716,318.95 - - 6,650,292.74 - - 131,855.48 - 131,855.48 CLAIMS FUND - - 2,010,369.23 - - 2,010,369.23 - - - - - TOTAL ALL FUNDS 7,838,059.96 108,018,425.47 16,799,425.10 22,920,833.89 - 20,050,594.96 14,744,294.81 - 12,763,429.18 92,003,826.43 104,767,255.61 2 of 3  December 2016 Treasurer's Report.xls CITY OF IDAHO FALLS MONTHLY TREASURER'S REPORT CASH AND INVESTMENT REPORT Dec-16 DISTRIBUTION OF CASH INVESTMENTS CASH AND TRUST ACCOUNTS TIME TO MATURITY INSTITUTION AMOUNT INVESTMENT TYPE 1-30 DAYS 31-90 DAYS 91-180 DAYS OVER 180 DAYS TOTAL BPA Loan Imprest (BICLI) $113,124.85 Certificate of Deposit 2,245,000.00 1,990,000.00 2,690,000.00 9,205,000.00 $16,130,000.00 El. Lt. Imprest (BIELI) $87,511.98 Refund Acct. (BIRFD) $97,185.15 U.S. Securities $5,015,000.00 - - $3,000,000.00 $8,015,000.00 Wells Fargo Bank $9,564,530.36 Petty Cash $14,740.00 Commercial Paper 9,977,693.33 3,994,500.00 - - $13,972,193.33 US Bank (US) $2,439,007.06 US Bank Payroll (USPAY) $126,240.06 Corporate Bonds 2,034,000.00 5,606,683.52 9,474,379.30 36,771,570.28 $53,886,633.10 Wells Fargo Bank (WELLS) $313,421.63 Key Bank $7,668.09 TOTAL $19,271,693.33 $11,591,183.52 $12,164,379.30 $48,976,570.28 $92,003,826.43 TOTAL $12,763,429.18 3 of 3  January 9, 2017 - Unapproved The City Council of the City of Idaho Falls met in Special Council Meeting (Council Work Session), Monday, January 9, 2017, in the Council Chambers in the City Annex Building located at 680 Park Avenue in Idaho Falls, Idaho at 1:00 p.m. Call to Order and Roll Call: There were present: Mayor Rebecca L. Noah Casper Councilmember Barbara Ehardt Councilmember Thomas Hally Councilmember David M. Smith Councilmember Ed Marohn (by telephone) Councilmember Michelle Ziel-Dingman Absent: Councilmember John B. Radford Also present: Chris Fredericksen, Public Works Director Brad Cramer, Community Development Services Director Kerry Beutler, Community Development Services Assistant Director Kerry Hammon, Public Information Officer Randy Fife, City Attorney Kathy Hampton, City Clerk Mayor Casper called the meeting to order at 1:00 with the following items: Acceptance and/or Receipt of Minutes: It was moved by Councilmember Dingman, seconded by Councilmember Smith, to receive recommendations from the Planning and Zoning Commission pursuant to the Local Land Use Planning Act (LLUPA), and, accept Sister Cities and Civic Auditorium Committee meeting minutes. Roll call as follows: Aye – Councilmembers Marohn, Dingman, Ehardt, Hally, Smith. Nay – none. Motion carried. City Council Reports: Councilmember Hally had no items to report. Councilmember Smith believes there may be several road repairs necessary in the spring due to this season’s weather. Councilmember Ehardt informed the Council that the bid opening for the Hitt Road and 17th Street intersection project will occur on January 18. Councilmember Dingman stated January 9 is Law Enforcement Appreciation Day and expressed her sincere gratitude toward the numerous law enforcement officers in the community. Councilmember Marohn had no items to report. Mayor’s Report, Calendar Items, and Announcements: January 12, Chamber of Commerce annual meeting January 12, Council Meeting, including State of the City Address followed by service pin awards presentation January 13, BMPO (Bonneville Metropolitan Planning Organization) meeting January 16, Human Rights Day, City offices closed January 23, Council Work Session January 24, Special Council Meeting, Idaho Falls Power (IFP) Board Meeting January 26, City Officials Day in Boise 1  January 9, 2017 - Unapproved Mayor Casper indicated employees may be utilized in various locations for assistance of the eclipse events occurring in August 2017. Mayor Casper briefly reviewed the new snow removal policy, stating 12 lane miles had been converted to plowed snow (to the sides of streets) versus full snow removal. This particular policy change has caused frustration with several residents. She indicated those areas are now receiving the same level of services as similar areas. She stated in excess of $400,000, from the General Fund, has been expended for snow removal. Director Fredericksen stated overtime costs for City staff have not been finalized during this unprecedented snow season. Councilmember Ehardt suggested a snow removal budget, which can be rolled to consecutive years, be considered during the upcoming budget process. Mayor Casper concurred. Mayor Casper distributed the budget calendar. Discussion – Consent Agenda Content: Mayor Casper believes routine items, such as Bonneville Power Administration (BPA) contract amendments, and bid awards, with the exception of contested awards or large-scale, highly-complex bids could be placed on the Consent Agenda. She indicated individual Department Directors, with assistance from their department liaison, would make the decision regarding Consent Agenda items. She reminded the Council that any item could still be removed from the Consent Agent to the Regular Agenda if needed. General brief discussion followed. It was consensus of the Council to include routine items on the Consent Agenda. Discussion – Letter of Support: Mayor Casper stated the INL (Idaho National Laboratory) has proposed two (2) new buildings along University Boulevard. She indicated the construction of these buildings are contingent upon the State legislators approving the funding methodology. Mayor Casper requested review and approval of Councilmembers for the Letter of Support. After brief review and discussion, there was consensus to include all Councilmembers’ names/signatures on the Letter of Support. Household Definition Ordinance Discussion: Mayor Casper stated there has been extensive feedback from the community regarding the definition of household and she believes key issues need to be addressed. Director Cramer stated due to an enforcement issue in 2016, Community Development Services (CDS) realized the household definition was vague and any potential violation may not have stood up in court. He believes the best option is to address the code, stating the Code Enforcement Officers have received several additional complaints. He indicated Assistant Director Beutler has spent a tremendous amount of time researching other cities and city codes and upon conclusion found two (2) main categories: other cities have definitions similar to Idaho Falls, or, cities regulate unrelated people with a ‘number’. Director Cramer stated the Planning and Zoning (P&Z) Commission recommended a base number of three (3) unrelated individuals while CDS has attempted a base number of four (4) unrelated people. He believes finding the ‘right’ number is almost impossible and also believes the section referring to unrelated people living together has caused the most controversy. He stated staff has spent numerous hours in public hearings and meetings, phone calls, and emails addressing this item. He believes the purpose of an ordinance change would be to better define a household and its characteristics. Director Cramer stated this item was not included on CDS list of priorities for the upcoming year and believes, due to the time constraints, other higher-priority items need to be addressed at this time. This particular ordinance does not address short-term rentals and indicated if discussion of short-term rentals began at this time the earliest an ordinance would be available would be April 2017. He believes discussion of both issues (household definition and short-term rentals) at the same time is unworkable. He recommended household definition be set aside for now and re-discussion to occur when it becomes a priority although the current City Code would need to be enforced as it currently specifies. Councilmember Hally believes the ordinance should be left as is. Councilmember Marohn concurred. He believes CDS should concentrate on what can be enforced. Councilmember Ehardt believes current ordinances can address other issues. Councilmember Dingman reiterated short-term rentals and household definitions are separate discussion items. Councilmember Smith believes short- term rental definition may need addressed prior to household definitions. After brief discussion, it was consensus of the Council to postpone this item. 2  January 9, 2017 - Unapproved There being no further business, it was moved by Councilmember Smith, seconded by Councilmember Ehardt, to move into Executive Session which has been called pursuant to the provisions of Idaho Code Section 74-206(1)(c) To conduct deliberations concerning labor negotiations or to acquire an interest in real property which is not owned by a public agency, and, not reconvene into regular Work Session at the conclusion of the Executive Session. Roll call as follows: Aye – Councilmembers Ehardt, Marohn, Hally, Smith, Dingman. None – nay. Motion carried. The City Council of the City of Idaho Falls met in Special Council Meeting (Executive Session), Monday, January 9, 2017, in the Council Chambers in the City Annex Building located at 680 Park Avenue in Idaho Falls, Idaho at 2:11 p.m. There were present: Mayor Rebecca L. Noah Casper Councilmember Michelle Ziel-Dingman Councilmember Barbara Ehardt Councilmember Ed Marohn (by telephone) Councilmember David M. Smith Councilmember Thomas Hally Absent: Councilmember John B. Radford Also present: Ryan Tew, Human Resources Director Pamela Alexander, Municipal Services Director Randy Fife, City Attorney The Executive Session has been called pursuant to the provisions of Idaho Code Section 74-206(1)(c) To conduct deliberations concerning labor negotiations or to acquire an interest in real property which is not owned by a public agency. There being no further business, the meeting adjourned at 2:33 p.m. CITY CLERK MAYOR 3  January 12, 2017 - Unapproved The City Council of the City of Idaho Falls met in Council Meeting, Thursday, January 12, 2017, in the Council Chambers in the City Annex Building located at 680 Park Avenue in Idaho Falls, Idaho at 7:30 p.m. Call to Order: There were present: Mayor Rebecca L. Noah Casper Councilmember Michelle Ziel-Dingman Councilmember John B. Radford Councilmember Ed Marohn Councilmember David M. Smith Councilmember Thomas Hally Councilmember Barbara Ehardt Also present: Randy Fife, City Attorney Kathy Hampton, City Clerk All available department directors Pledge of Allegiance: Mayor Casper invited Mikey Seward, a 9th grade student at Compass Academy and Boy Scout Troop #387, to lead those present in the Pledge of Allegiance. State of the City Address presented by Mayor Casper: Coming Together: The Spirit of Community Introduction Given the swirl of national political events, I have been struck lately by the significant contrast between our city and our nation. At the national level, it seems we are divided by party, by region, and even by race. But, in Idaho Falls, we are not. We do things differently here. We may debate and we may even disagree, but without question, we have more in common than not. And that allows us to come together with mutual respect and with a spirit of community—to help each other and to solve problems. An example of this is the record snow fall we have been experiencing. In early December the City Council established a new written snow removal policy. Whenever there is a significant storm, it allows snow removal work to begin without delay and to go around the clock until done. We had our first tests of the policy on December 16th and again on Christmas Day. After each snowfall, city workers and contractors completed residential neighborhoods in 72 hours. That’s much faster than the 4-5 days it used to take us and especially impressive when you consider that our crews plow 700 lane miles of roads with each major storm. The new policy has been a great start toward improved service and efficiency, but realistically we expect it will be improved going forward. So back to the Christmas Day snowstorm. On that day I personally saw so many of you do what government cannot do. Neighbor helped neighbor move snow from a driveway or sidewalk. Folks whose cars wouldn’t start 1  January 12, 2017 - Unapproved were rescued by those with jumper cables. Those who slid off a road were helped, often by multiple hands (in my case, also a tow strap). That is the spirit of community we enjoy in Idaho Falls. We pull together. That is what makes this a special place to live, and a community I am immensely proud to serve. Tonight I will highlight other instances where citizens and government have proven that when we come together we can thrive. 2016 City Milestones and Accomplishments City departments accomplished much during 2016, and we have great plans for 2017. There is much to tell, but here are some of the highlights. Airport. In April, IDA passed its annual FAA (Federal Aviation Administration) safety inspection with zero discrepancies—the highest rating a commercial airport can receive. The rating also came with comments and accolades for our efficiency, management and overall safety.  Our airport requested and received an additional $1M in FAA funding that we used in 2016 to construct a de-icing pad and other aircraft safety features.  In 2016 we created new revenue streams by adding three new corporate hangars and a $1M Enterprise Rent-a-car storage and maintenance facility.  We also extended aircraft rescue and specialized aircraft fire fighting to 24-hour coverage, making our airport much safer for pilots who must land after hours.  In 2017 you will see an expansion of the baggage claim area as well as other runway and airfield improvements to enhance safety.  We continue negotiations with Alaska Airlines as we try to establish a Seattle route. This process is challenging as the airline wants guarantees of cash or passengers to minimize their risk if the route isn’t well supported at the beginning. Community Development Services. This department is the gateway to development in our city.  In 2016 the department handled over 2000 new construction permits. This is the most construction activity we have experienced since 2007 – before the Great Recession.  Together with the Idaho Falls Redevelopment Agency and private sector partners, CDS is working to develop the former Saving Center site and the Bonneville Hotel property into bustling economic and downtown residential hubs. Idaho Falls Fire Department. The number of service calls the IFFD responds to increases steadily every year— we saw a 10 percent increase in the past two years alone.  And this past year, for the first time since 1995, the City Council added two additional ambulances to our fleet. This has greatly reduced our response time per call. Every additional minute we save translates into lives saved—a very important fact.  Improved response times can also translate into dollars saved. Insurance companies regularly use a fire department’s response times when calculating a community’s insurance risk level. This is called an ISO rating. Our department’s ISO rating will be re-assessed later this month. With all of the safety improvements the city has invested in recently, we anticipate moving from a class 3 ISO rating to a class 2 ISO rating—only one other city in Idaho has achieved this. If it happens, fire insurance rates throughout the city could be reduced, resulting in significant savings for property owners. We will notify the public when this happens.  This summer, the fire department played a key regional role as we sent 25 highly-trained personnel out to 12 wildfire incidents in four western states. We are known throughout the west for our EMS (Emergency Medical Services) expertise. As we stepped up to support the agencies fighting the wildfires, we helped to 2  January 12, 2017 - Unapproved assure the safety of their fire personnel—that’s more lives saved. All of these efforts were ultimately reimbursed so Idaho Falls taxpayers didn’t carry the burden for that extra service.  We also anticipate the new Fire Station #1 will come together in late March or early April, further boosting our fire and emergency protection capabilities. The entire community will be invited to that ribbon cutting. Human Resources. Our newest City Director, Ryan Tew, came to us this past September from Salt Lake City. He and the capable HR staff are creating training programs for city employees to foster and encourage a city-wide culture of customer service and inclusion. We officially welcome you, Director Tew. Idaho Falls Public Library. Now, over at the library, the business of checking books in and checking books out picked up last year with over 1.5 million items placed in circulation.  We had 6000 kids participating in the summer reading program.  And the Smithsonian Institution’s travelling “Water Ways” exhibit hosted by the Library was seen by the more than 65,000 patrons who walked through the doors last June and part of July. Municipal Services. This department manages most of the vital administrative functions of the city.  Throughout 2016, Municipal Services led a core group of city staff as they implemented a new utility billing and accounting software system. As is always the case with complex data conversions, they encountered bumps along the way. But I am confident the new system will be a great benefit. One of my favorite features is the automatic bill pay.  As recommended by the Municipal Services Citizen Review Committee, the department has negotiated a contract for the Civic Auditorium with the Idaho Falls Arts Council for event management and marketing. And, I appointed a Civic Auditorium Citizen Committee to draft a long-term financial plan for this facility. This historic building is a community asset and at last we are on a path to make it more economically sustainable.  Finally, the accounting staff in Municipal Services is developing a financial forecast modeling for the 2017/18 fiscal year. This will allow city leaders to better understand our financial outlook as we set and manage future budgets. Parks and Recreation had another great year.  Volunteers are one major reason for this. Last year more than 1,500 people came together and donated more than 30,000 hours. This saved over $700,000 in expenses.  The city’s Connecting Our Community plan to develop a system of paths progressed as we completed renovations along the west and east sides of the River Walk between Broadway and Highway 20.  The Idaho Falls Zoo experienced record-breaking attendance, and staff finalized a five-year strategic plan that was approved by City Council.  New signs that are part of the city’s Signage and Wayfinding Plan were installed with more to come in 2017.  2016 recreation numbers increased as we have added more youth and adult teams. We are also incorporating STEM (Science, Technology, Engineering and Math) educational elements into programming, as well as classes aimed at connecting youth to nature.  After extensive public input and involvement, the department completed master plans for Tautphaus and Heritage Parks, and the City Council adopted them.  Working together with Public Works, Parks and Recreation obtained grant funding to construct a path around the Pinecrest Golf Course area. This project should begin in 2017.  Other plans for 2017 include renovation of the River Walk south of Broadway. Idaho Falls Police Department. We live in a safe community because of the hard work of the policemen and policewomen who work diligently each day to protect us. They deserve our sincerest thanks and the utmost respect. The IFPD is in the spotlight right now for reasons that, to me, further highlight the importance and necessity of coming together with mutual respect. As we move forward, I wish to foster a culture of trust among all parties so 3  January 12, 2017 - Unapproved that we may have constructive conversations. Everyone wants the same thing—a department that excels in every way possible. As a part of that, it is important to me that we acknowledge the department’s many successes from this past year.  Blue in the School –This program puts officers in the classrooms of 12 participating District 91 schools. Officers visit their schools at least once a month to spend time with students, attend recess and lunch, participate in school projects and other activities.  Coffee with a Cop – Launched in October 2015, this program brings citizens and officers together to communicate one-on-one.  The IFPD honored three local officers with Life-Saving Awards this past year – Bonneville County Sheriff Lt. James Foster and Idaho Falls Police Officers Dustin Howell and Blaine Reed. Congratulations again, gentlemen.  When it comes to Community Engagement, the IFPD participated in and/or hosted more than 100 classes, presentations, station tours, ride-alongs and events during 2016. This includes the annual Community Night Out event in August and the Citizen’s Police Academy.  Citizen’s Watch Patrol volunteers assist our department with abandoned vehicles, parking violations, neighborhood patrols, vacation watches, etc. A very impressive 1000 volunteer hours was donated by the CWP—Impressive! Going forward, it is critical that this department in particular remain in touch with the demands and needs of our citizens. That is why I am organizing a community-wide survey and Law Enforcement Roundtable discussion on policing in our area. Community leaders from a variety of backgrounds will be invited to share insight and participate in the discussion. The public also will be invited to attend. You can expect a detailed announcement very soon. Idaho Falls Power. One of the greatest assets we enjoy is having a publicly-owned local power provider in our city. This means low-cost, independently-generated power is available for Idaho Falls residents and businesses. And these low rates represent a tremendous advantage for all of us.  In 2016 IFP completed a necessary rebuild of the Old Lower Plant that was paid in full with funds that were carefully saved over a long period of time specifically for this project.  IFP completed the removal of sediment at the Upper Bulb Turbine Plant. I was able to go out and see that impressive project mid-way through; re-routing a segment of the Snake River was a huge undertaking. The resulting unimpeded flow of water has greatly increased generation output at the facility.  Through its involvement with Utah Associated Municipal Power Systems, Idaho Falls continues to investigate the potential for siting a Small Modular Reactor designed by NuScale at the INL site. Just today, NuScale formally submitted a 12,000 page application to the Nuclear Regulatory Commission. If this project comes to fruition, Idaho Falls will be the first community in the world to offer this new, safer nuclear technology.  In 2016, IFP presented the City Council with options for expanding the City’s dark fiber optic network. And in 2017 the City Council will, in turn, reach out to citizens as it determines next steps for Idaho Falls fiber.  This year we will also roll out enhanced customer services—including more electric vehicle charging. Public Works. Without a doubt, the work of the city that most impacts our daily life comes through the Public Works Department which manages streets, water, wastewater, drainage, sanitation, snow removal, mapping and engineering.  Road Construction. In 2016 Public Works coordinated improvements to the roadways, waterlines, and drainage on Holmes Avenue and Grandview Avenue. In 2017 we will see construction of a roundabout at Boulevard and Elm Street which studies have indicated will greatly improve both safety and efficiency.  Intersections. Also in 2017 we expect reconstruction of the 17th Street and Hitt Road intersection. This project has been sorely needed for many years, and I’m sure I’m not the only one eagerly awaiting its completion. I wish to express gratitude to Director Fredericksen and Councilmen Hally and Radford for their work in negotiating the terms of this project. And I thank city officials in Ammon for once again 4  January 12, 2017 - Unapproved agreeing to work cooperatively to improve our shared space along Hitt Road. Projects like this are proof that everyone benefits when we come together and collaborate in the Spirit of Community.  Safety. In late 2016 Public Works completed a 17th Street Safety Audit that will guide future safety improvements along the 17th street corridor.  Wastewater. In 2016 our city’s Waste Water Treatment Plant won a 1st place Engineering Excellence Award. And in 2017 we plan to make additional improvements to the primary treatment process. 2017 Opportunities and Challenges This overview of city-level successes demonstrates how overwhelmingly effective we can be as a community when we work together to address the day-to-day goals of city management. There is also important work to be done when it comes to planning for future community goals. In that, 2017 comes with more opportunities and challenges for Idaho Falls. Resiliency. One of those challenges is resiliency. Water is one of our most valuable and precious natural resources. In Idaho Falls our quality of life is made possible in large part by the Eastern Snake Plain Aquifer. But our access to the aquifer is not infinite. Our consumption is limited by law, and also by the environmental knowledge that we ought not use more aquifer water than can be naturally replenished each season. We must therefore use the aquifer sustainably. As our city grows, and agriculture and industry expand their presence, eastern Idaho water rights issues become increasingly complex. Idaho Falls is working with Pocatello and other Idaho cities to communicate city interests as the state’s newly-created ESPA Ground Water Management Area is organized. In addition, at the recent Association of Idaho Cities Municipal Water Summit, Director Fredericksen and I were appointed to a statewide water resource group to promote the water needs of municipalities across the state. With that as background, I am proud to report that the city has made great strides in conserving and preserving access to our precious groundwater resources. Water conservation and recycling efforts were a priority in 2016 and will continue as such for the coming year.  Our zoo has traditionally used large quantities of water. We have more than 330 animals that need continuous access to water. Last year, the zoo announced a plan to reduce water use by 2.4 million gallons/month—and we did.  At Ryder Park we added a pump station that will reduce groundwater consumption by more than 2 million gallons/month by pulling water directly from the Snake River into the fishing ponds. This is much healthier for the fish and for our city’s water supply.  Projects to convert all of our golf courses to surface water irrigation are also underway. We have initiated irrigation audits at Pinecrest Golf Course and Sand Creek Golf Course to provide key data, and we have also carefully adjusted watering schedules.  This past summer, the City Council authorized the reclassification of water and wastewater rates to more closely align consumer costs with the actual services rendered.  We also have begun installing water meters on major non-residential users. The data from these meters is invaluable in ensuring that our water rates are as accurate as possible.  We are also assessing the possibilities for recharging other city water to help replenish the aquifer. Wherever possible, we are subsidizing and leveraging city dollars with public and private grants that will make city water use more efficient. Education. Our city’s education system is another precious resource. Though the City of Idaho Falls does not manage our community’s K-12 schools, we do work closely with officials in District 91. I am confident that the Superintendent and Trustees are committed to providing a 21st century education to our children and youth. And everyone benefits from this. 5  January 12, 2017 - Unapproved Higher Education is another powerful vehicle for societal change and a key component in Idaho Falls’ city-wide economic development. I am very pleased about the quality of research done by the Citizen Study Committee that Mayor Kirkham, Commissioner Radford and I appointed almost a year ago to study whether or not a Community College would be a good fit for us. Ten local residents came together to examine the issue. In August, they unanimously recommended we move forward with an initiative to pursue a Community College. I believe a community college would have a meaningful and positive impact on the region’s job market. Local employers constantly tell us their biggest need is for a local, sustained pool of highly skilled, trained and educated individuals—what we call the talent pipeline. A community college will certainly help existing businesses such as INL, Premier Technology, EIRMC (Eastern Idaho Regional Medical Center) and other employers in the area that need these skilled workers by infusing our city and region with talent which could in turn promote new business growth. According to the Study Committee’s research, the capacity of the existing EITC (Eastern Idaho Technical College) campus can affordably support many times more students than it is currently serving. And as the Governor pointed out in his State of the State address on Monday, a community college here would have the significant advantage of not having to start from scratch because we already have the EITC campus to build from. This means much, much lower start-up costs. Over the next few months, Bonneville County residents will continue to discuss the benefits and costs of transitioning EITC to a community college. And everyone who votes on this issue is going to have to determine whether or not these benefits justify the costs. I believe they do. Growth and Development. When it comes to economic development, I am pleased to report that many new businesses began construction or opened their doors in Idaho Falls in 2016. Also this past year, Idaho Falls joined with Eastern Idaho and also the State’s Department of Commerce in broad marketing efforts. Idaho Falls has much to offer—low-cost power; open space; good access to resources; viable transportation options, etc., and it is our job to make sure others know it. As a result, we hosted several out-of-state businesses and site selectors who expressed interest in relocating to our area. As many of you know, the Naval Reactor Facility will be constructing a $1.6 billion facility—quite a substantial investment for our region. The long-term nature of work at this facility ensures that the NRF’s mission will continue to be a strong feature of the Idaho Falls economic landscape for years to come. And make no mistake, our city benefits greatly from the talented NRF workforce. Also in his State of the State Address on Monday, the Governor mentioned INL’s expansion plans. If the legislature approves, we could see two new buildings on University Boulevard which will house more highly- skilled employees in high-paying jobs. These new employees would need homes, places to shop, places to renew their training, places to educate their children and so on. Construction of these facilities would precipitate a wonderful cycle of growth and prosperity in Idaho Falls. Special Events and Tourism. In 2017 Idaho Falls residents will have many opportunities to come together with tourists and visitors in the year ahead.  The newly-remodeled LDS Temple on Riverside Drive will hold an open House for several weeks in April and May before it is to be dedicated on June 4th. A few hundred thousand visitors are anticipated for this event.  Independence Day. Idaho Falls is the place to be on the Fourth of July. The fireworks show on the river sponsored by Melaleuca for the past 24 years has been a big part of that. But even as Melaleuca officials are examining logistics associated with relocating the show, they also have assured us they will keep the 6  January 12, 2017 - Unapproved Melaleuca Freedom Celebration right here in the City of Idaho Falls. And they remain committed to their longstanding tradition of providing the largest fireworks show west of the Mississippi River. For the 25 th anniversary of the show this coming year, Melaleuca is planning a more spectacular show than ever. It is actively seeking a city venue that will allow it to grow the fireworks display without compromising our need for public safety. Planning a world-class fireworks show involves a lot of variables, so Melaleuca is working closely with the City of Idaho Falls to identify the ideal location and they expect to have a decision on the site in the next couple of weeks. It is always a challenge for any community to accommodate extremely large crowds, but Idaho Falls will rise to the occasion, though it could take a few years to adjust to a new location.  The 2017 Extreme Blue Thunder Air Show will take place on July 22-23. We expect the 2017 show to be even more enjoyable and profitable than the knock-out show in 2010. Planning is currently underway.  Idaho’s oldest rodeo, the War Bonnet Roundup, is the first weekend of August. You can expect it to be bigger and better.  And perhaps the biggest event of the year, the once-in-a-lifetime Total Solar Eclipse on August 21st promises to attract as many as a half-million visitors to eastern Idaho. We have begun working with the other cities and counties in our region to coordinate emergency planning and response. This event has the potential to be a huge economic boon to local businesses and entrepreneurs. The city’s goal is to support all of this terrific economic activity by ensuring that traffic, water, sanitation, public safety and emergency medical care are delivered safely and efficiently. I’m also confident that citizens will complement these efforts by welcoming the solar tourists with some old-fashioned hospitality. Look for more information at eieclipse.com. Our city is prepared to meet these events with optimism and confidence. Conclusion As the saying goes, “we are stronger together.” Particularly at the local level, where citizens have the awesome ability to come together easily and do great things. At no other level of government can the average citizen be quite so efficacious, so impactful, as with local government. As 2016 has definitively proven, when we come together in a spirit of community, we accomplish much. And 2017 calls for no less. Idaho Falls is such an exciting place to be these days. We are growing. We are prospering and doing so while still managing our public resources responsibly and maintaining those core values that made me want to raise my family here. As we move forward into 2017, I encourage all citizens to come together to become more involved in our policy- and budget-making processes. The City Council and I meet in this chamber several times a month. Join us! For those who can’t be here in the room, we livestream all meetings and post the feed to our city webpage. I always welcome citizen participation and input. I will close with a simple but true statement. The state of our city is strong. Our future is bright. And I could not be more proud to serve you all and to be a part of this great community. Thank you. Presentation of Years of Service Pin Awards: Years of Service Employee Name Department Twenty (20) Cherise Frei Community Development Services Twenty (20) John Tenerowicz Fire Twenty (20) Rich Brown Fire 7  January 12, 2017 - Unapproved Twenty (20) Scott Grimmett Fire Twenty (20) Barbara Sanderson Municipal Services/Controller’s Office Twenty (20) Bruce Dilley Municipal Services/Equipment Maintenance Twenty (20) Richard Lainhart Police Twenty (20) Malin Reynolds Police Twenty-five (25) Randy Westergard Electric Twenty-five (25) Kent Stommel Electric Twenty-five (25) Lisa Bush Municipal Services/Controller’s Office Twenty-five (25) Joseph Hansen Parks and Recreation Twenty-five (25) Rhonda Newman Parks and Recreation/Aquatic Center Twenty-five (25) Lynn Billman Police Twenty-five (25) Richard Rogers Police Twenty-five (25) Jimmy Rowberry Public Works/Streets Thirty (30) Kelly Shaw Electric Thirty (30) Julie Lacey Fire Thirty (30) Chandra Witt Municipal Services/General Services Thirty (30) Brent Martin Parks and Recreation Thirty (30) Don Frongner Parks and Recreation/Pinecrest Golf Course Thirty (30) John Graham Parks and Recreation/Sand Creek Golf Course Thirty (30) Mike McCarthy Public Works/Streets Thirty (30) Darrin Lords Public Works/Wastewater Treatment Plant Thirty (30) Rusty Gerdes Public Works/Water Thirty-five (35) Van Ashton Electric Thirty-five (35) Jeffrey Pratt Police Council Administration: Mayor Casper announced the Council President typically serves for a two-year timeframe, therefore Thomas Hally will serve another year as the Council President. Mayor Casper stated Council liaison assignments will remain the same for the upcoming year with only one (1) Councilmember serving per department with an additional Councilmember serving in a back-up position. Brief recess followed. Public Comment: Mayor Casper requested any public comment not related to items on the agenda. No one appeared. Consent Agenda: Office of the Mayor requested appointments/reappointments to City Boards, Committees and Commissions as follows: Rick McMullen – Traffic Safety Committee Reappointment Ben Burke – Traffic Safety Committee Reappointment Ralph Frost – Traffic Safety Committee Reappointment Nolan Taylor – Traffic Safety Committee Reappointment Christopher Harvey – Idaho Falls Redevelopment Agency New Appointment Idaho Falls Power requested approval of Bonneville Power Administration (BPA) Exhibit A, Revision No. 4. 8  January 12, 2017 - Unapproved Idaho Falls Power requested approval to ratify power transactions with Shell Energy. Public Works requested approval of bid award – Alley Sewer between 7th Street and 8th Street from Lee Avenue to Holmes Avenue. Public Works requested approval of bid award – Willowbrook and Iona Street Water Line Replacements. Public Works requested approval of bid award – Holmes Avenue and Elva Street Water Line Replacement. The City Clerk requested approval of Treasurer’s Report for the month of November, 2016. The City Clerk requested approval of minutes from the December 5, 2016 Council Work Session; December 8, 2016 Council Meeting; December 12, 2016 Council Work Session, and, December 15, 2016 Special Council Meeting. The City Clerk requested approval of license applications, including a Beer License for The Alibi, all carrying the required approvals. It was moved by Councilmember Marohn, seconded by Councilmember Radford, to approve all items on the Consent Agenda according to the recommendations presented. Roll call as follows: Aye – Councilmembers Smith, Hally, Dingman, Radford, Ehardt, Marohn. Nay – none. Motion carried. Regular Agenda: Public Works Subject: Idaho Transportation Department State/Local Agreement (Construction) – 9th Street; SE Bonneville to St. Clair Road Project For consideration is a State/Local Construction Agreement with the Idaho Transportation Department and accompanying Resolution with respect to the 9th Street; SE Bonneville to St. Clair Road Project. This agreement requires City financial contribution towards the entire project with a match rate of 7.34% for an estimated total of $14,166.20. It was moved by Councilmember Ehardt, seconded by Councilmember Dingman, to adopt the resolution, approve the agreement, and give authorization for the Mayor and City Clerk to sign the necessary documents. Roll call as follows: Aye – Councilmembers Hally, Marohn, Radford, Dingman, Smith, Ehardt. Nay – none. Motion carried. RESOLUTION 2017-01 WHEREAS, the Idaho Transportation Department, hereafter called the STATE, has submitted an Agreement stating obligations of the STATE and the CITY OF IDAHO FALLS, hereafter called the CITY, for construction of 9th St; Bonneville to St Clair Rd Pedestrian Crossings. Mayor Casper expressed her appreciation to the Councilmembers for their service and their willingness to serve another year as a team. She also expressed additional congratulations to those City employees for their years of service to the community. There being no further business, it was moved by Councilmember Marohn, seconded by Councilmember Radford, to adjourn the meeting at 8:45 p.m. CITY CLERK MAYOR 9 0 100 200 Feet SUNNYSIDE ROAD N FREE LOT 1, B L ST C LOT 1, B FREE OT 2, BL LO MAN LO LAIR ESTA CK 18 OC MEDI CK 1 MAN POTOMAC WAY MEDI K 1 CAL CAL TES PLAZ PLAZ DIV. A A 13 MADISON AVE. CITY OF IDAHO FALLS ENGINEERING DEPARTMENT PUBLIC UTILITY EASEMENT VACATION IN PART OF LOT 1, BLOCK 18 ST. CLAIR EASTATES DIV. No. 13 NW¼ SEC33, T2N, R38E SCALE: 1" = 100' PROG. NO. VAC-2017-00 DATE: 1-19-2017 COMPUTER SHEET NO. DWG: E:\7-VACATIONS\ST CLAIR ESTATES 13 PUE\EASEMENT VACATION.dwg PLOT DATE:1-19-2017 1 OF 1  City of Idaho Falls Engineering Department Bid Tabulation Project..... 17th Street and East 25th (Hitt Rd) Intersection Reconstruction Number...... 2-38-22-3-STR-2010-14 Submitted Kent J. Fugal, P.E., PTOE Date.......... January 18, 2017 Knife River Corporation - Engineer's Estimate HK Contractors, Inc. DePatco, Inc. Northwest Item Estimated Number Description Quantity Unit Unit Price Total Amount Unit Price Total Amount Unit Price Total Amount Unit Price Total Amount EARTHWORK AND BASES 209.01.2 Clearing and Grubbing 1 L.S. $4,000.00 $4,000.00 $4,000.00 $4,000.00 $7,300.00 $7,300.00 $8,770.00 $8,770.00 209.02.2 Selective Removal of Tree - Size 6"-12" 18 EACH $500.00 $9,000.00 $118.00 $2,124.00 $250.00 $4,500.00 $260.00 $4,680.00 209.02.2 Selective Removal of Tree - Size 13" - 18" 1 EACH $1,000.00 $1,000.00 $235.00 $235.00 $700.00 $700.00 $950.00 $950.00 209.03.2 Removal of Obstructions 1 L.S. $6,000.00 $6,000.00 $4,000.00 $4,000.00 $650.00 $650.00 $8,615.00 $8,615.00 209.03.4 Removal of Curb and Gutter 4225 L.F. $5.00 $21,125.00 $3.00 $12,675.00 $1.65 $6,971.25 $3.85 $16,266.25 209.03.5 Removal of Sidewalk 2410 S.Y. $10.00 $24,100.00 $6.50 $15,665.00 $3.50 $8,435.00 $4.50 $10,845.00 209.03.6 Removal of Pavement 4 S.Y. $15.00 $60.00 $51.75 $207.00 $45.00 $180.00 $125.00 $500.00 209.05.2 Roadway Excavation 6189 C.Y. $15.00 $92,835.00 $14.75 $91,287.75 $12.00 $74,268.00 $10.00 $61,890.00 209.05.2 Roadway Excavation (Soft Spots) 400 C.Y. $25.00 $10,000.00 $19.00 $7,600.00 $16.00 $6,400.00 $28.36 $11,344.00 209.05.4 Geotextile Fabric (Subgrade Separation) 7250 S.Y. $2.00 $14,500.00 $1.60 $11,600.00 $1.20 $8,700.00 $1.35 $9,787.50 209.08.3 Granular Borrow 3632 C.Y. $20.00 $72,640.00 $19.50 $70,824.00 $19.00 $69,008.00 $17.50 $63,560.00 209.08.4 Topsoil 56 C.Y. $35.00 $1,960.00 $34.70 $1,943.20 $24.00 $1,344.00 $22.10 $1,237.60 209.09.2 Aggregate Base (Soft Spots) 400 C.Y. $30.00 $12,000.00 $14.80 $5,920.00 $20.00 $8,000.00 $28.60 $11,440.00 SURFACE COURSES AND PAVEMENT 309.03.2 Seal Coat 58061 S.Y. $2.65 $153,861.65 $1.75 $101,606.75 $2.00 $116,122.00 $3.00 $174,183.00 309.05.4 2.25" Asphalt Plantmix Pavement for an Overlay 1794 TON $70.00 $125,580.00 $65.00 $116,610.00 $73.00 $130,962.00 $61.50 $110,331.00 309.05.4 3" Asphalt Plantmix Pavement for an Overlay 5354 TON $70.00 $374,780.00 $61.50 $329,271.00 $69.00 $369,426.00 $57.75 $309,193.50 309.06.2 2.25"/10" Street Section 1968 S.Y. $30.00 $59,040.00 $21.50 $42,312.00 $19.50 $38,376.00 $20.00 $39,360.00 309.06.2 3"/10" Street Section 4162 S.Y. $35.00 $145,670.00 $22.50 $93,645.00 $21.50 $89,483.00 $22.00 $91,564.00 309.06.3 2"/6" Miscellaneous Section 196 S.Y. $25.00 $4,900.00 $25.00 $4,900.00 $20.00 $3,920.00 $20.00 $3,920.00 INCIDENTAL CONSTRUCTION 409.01.2 Adjust Manhole Ring 37 EACH $600.00 $22,200.00 $440.00 $16,280.00 $360.00 $13,320.00 $650.00 $24,050.00 409.02.2 Adjust Water Valve Box 38 EACH $400.00 $15,200.00 $240.00 $9,120.00 $240.00 $9,120.00 $325.00 $12,350.00 409.06.2 Traffic Control Sign Unit - Type A 6 EACH $400.00 $2,400.00 $325.00 $1,950.00 $370.00 $2,220.00 $400.00 $2,400.00 409.06.2 Traffic Control Sign Unit - Type B 10 EACH $450.00 $4,500.00 $425.00 $4,250.00 $500.00 $5,000.00 $519.00 $5,190.00 409.06.2 Traffic Control Sign Unit - Type C 1 EACH $250.00 $250.00 $100.00 $100.00 $115.00 $115.00 $200.00 $200.00 409.07.2 Pavement Markings (Paint) 1 L.S. $20,000.00 $20,000.00 $9,900.00 $9,900.00 $11,500.00 $11,500.00 $72,600.00 $72,600.00 409.07.2 Pavement Markings (Thermoplastic) 8474 S.F. $6.50 $55,081.00 $8.50 $72,029.00 $10.00 $84,740.00 $10.50 $88,977.00 409.08.2 Illumination System 1 L.S. $70,000.00 $70,000.00 $87,000.00 $87,000.00 $96,000.00 $96,000.00 $105,780.00 $105,780.00 409.09.2 Traffic Signal System 1 L.S. $255,000.00 $255,000.00 $363,000.00 $363,000.00 $400,000.00 $400,000.00 $460,700.00 $460,700.00 409.10.2 Sprinkler System 1 L.S. $10,000.00 $10,000.00 $8,500.00 $8,500.00 $8,400.00 $8,400.00 $64,105.00 $64,105.00 409.13.2 Landscaping (Sod) 383 S.Y. $6.00 $2,298.00 $10.50 $4,021.50 $10.00 $3,830.00 $20.00 $7,660.00 409.16.2 4" Conduit (Install Only) 154 L.F. $10.00 $1,540.00 $10.50 $1,617.00 $7.00 $1,078.00 $13.50 $2,079.00 409.21.2 Repair Sprinkler Systems 1 L.S. $10,000.00 $10,000.00 $35,150.00 $35,150.00 $33,000.00 $33,000.00 $20,150.00 $20,150.00 409.22.2 2.25" Milling (Cold Milling) 10588 S.Y. $2.75 $29,117.00 $1.60 $16,940.80 $1.60 $16,940.80 $2.05 $21,705.40 409.22.2 3" Milling (Cold Milling) 29585 S.Y. $3.50 $103,547.50 $1.45 $42,898.25 $2.00 $59,170.00 $2.50 $73,962.50 409.26.2 Storm Water Pollution Prevention Plan 1 L.S. $7,000.00 $7,000.00 $20,000.00 $20,000.00 $12,000.00 $12,000.00 $20,000.00 $20,000.00 PORTLAND CEMENT CONCRETE 509.02.2 Combination Curb and Gutter - Type STANDARD4000 L.F. $25.00 $100,000.00 $30.00 $120,000.00 $31.00 $124,000.00 $23.00 $92,000.00 509.02.4 Valley Gutter 434 L.F. $50.00 $21,700.00 $54.75 $23,761.50 $70.00 $30,380.00 $59.00 $25,606.00 509.02.5 Curb 951 L.F. $20.00 $19,020.00 $41.00 $38,991.00 $32.00 $30,432.00 $23.50 $22,348.50 509.03.2 4" Flatwork 1891 S.Y. $60.00 $113,460.00 $51.75 $97,859.25 $52.00 $98,332.00 $38.60 $72,992.60 509.03.2 6" Flatwork 700 S.Y. $80.00 $56,000.00 $78.00 $54,600.00 $80.00 $56,000.00 $60.68 $42,476.00 WATER LINES 609.02.2 6" Pipe 10 L.F. $25.00 $250.00 $4.00 $40.00 $100.00 $1,000.00 $138.00 $1,380.00 609.03.2 6" Gate Valve and Valve Box 1 EACH $750.00 $750.00 $390.00 $390.00 $300.00 $300.00 $1,179.00 $1,179.00 609.04.2 6" Sleeve 1 EACH $600.00 $600.00 $130.00 $130.00 $300.00 $300.00 $277.00 $277.00 609.05.2 Fire Hydrant 1 EACH $2,400.00 $2,400.00 $1,500.00 $1,500.00 $1,200.00 $1,200.00 $1,560.00 $1,560.00 609.07.2 Removal of Appurtenance - Type Water Valve 1 EACH $600.00 $600.00 $335.00 $335.00 $150.00 $150.00 $123.00 $123.00 609.07.2 Removal of Appurtenance - Type Fire Hydrant 1 EACH $600.00 $600.00 $335.00 $335.00 $150.00 $150.00 $255.00 $255.00 SANITARY SEWERS AND STORM DRAINS 709.02.2 12" Pipe 72 L.F. $20.00 $1,440.00 $10.00 $720.00 $51.00 $3,672.00 $75.00 $5,400.00 709.02.2 12" D.I. Pipe (Install Only) 90 L.F. $40.00 $3,600.00 $2.75 $247.50 $42.00 $3,780.00 $39.00 $3,510.00 709.03.2 Manhole - Type I (No Collar) 2 EACH $3,500.00 $7,000.00 $2,000.00 $4,000.00 $1,450.00 $2,900.00 $4,598.00 $9,196.00 709.04.2 Inlet Box - Type 1 4 EACH $1,500.00 $6,000.00 $1,250.00 $5,000.00 $810.00 $3,240.00 $1,750.00 $7,000.00 709.04.2 Inlet Box - Type 1 (Frame & Grate Only) 5 EACH $1,000.00 $5,000.00 $450.00 $2,250.00 $550.00 $2,750.00 $1,061.00 $5,305.00 709.06.2 Removal of Appurtenance - Type Inlet Box 3 EACH $600.00 $1,800.00 $400.00 $1,200.00 $200.00 $600.00 $395.00 $1,185.00 TRENCH EXCAVATION AND BACKFILL 809.01.2 Trench Excavation and Backfill - Class I 316 L.F. $20.00 $6,320.00 $26.00 $8,216.00 $1.00 $316.00 $32.30 $10,206.80 809.01.2 Trench Excavation and Backfill - Class II 10 L.F. $25.00 $250.00 $22.00 $220.00 $2.00 $20.00 $118.00 $1,180.00 809.02.2 Unsuitable Material Excavation 100 C.Y. $30.00 $3,000.00 $23.40 $2,340.00 $12.00 $1,200.00 $31.00 $3,100.00 809.04.2 Base Stabilization Material 50 C.Y. $30.00 $1,500.00 $61.00 $3,050.00 $19.00 $950.00 $38.50 $1,925.00 Removal and Replacement of Asphalt Plantmix 809.11.2 266 L.F. $85.00 $22,610.00 $63.50 $16,891.00 $40.00 $30.00 and Aggregate Base $10,640.00 $7,980.00 SPECIAL PROVISIONS SP - 1 Extruded Curb With Channelizer 1931 L.F. $20.00 $38,620.00 $40.75 $78,688.25 $30.00 $57,930.00 $90.35 $174,465.85 SP - 2 3" Decorative Pavers 199 S.Y. $130.00 $25,870.00 $99.00 $19,701.00 $155.00 $30,845.00 $165.00 $32,835.00 SP - 3 Lower Manhole Ring 37 EACH $500.00 $18,500.00 $300.00 $11,100.00 $190.00 $7,030.00 $275.00 $10,175.00 SP - 4 Lower Water Valve Box 38 EACH $400.00 $15,200.00 $200.00 $7,600.00 $120.00 $4,560.00 $205.00 $7,790.00 SP - 5 Relocate EITC Monument Sign 1 L.S. $3,000.00 $3,000.00 $400.00 $400.00 $1,500.00 $1,500.00 $3,590.00 $3,590.00 SP - 6 Relocate Tree 6 EACH $1,000.00 $6,000.00 $1,050.50 $6,303.00 $1,000.00 $6,000.00 $3,633.00 $21,798.00 SP - 7 Plug Water Service at Main 1 L.S. $1,000.00 $1,000.00 $900.00 $900.00 $300.00 $300.00 $4,230.00 $4,230.00 SP - 8 Temporary Traffic Signal System 1 L.S. $50,000.00 $50,000.00 $22,000.00 $22,000.00 $75,000.00 $75,000.00 $27,011.00 $27,011.00 SP - 9 Mobilization 1 L.S. $60,000.00 $60,000.00 $92,382.25 $92,382.25 $314,000.00 $314,000.00 $168,562.50 $168,562.50 TOTAL $2,333,275.15 $2,230,333.00 $2,570,656.05 $2,686,988.00 STR-2010-14 Engr Est.xlsx 1/18/2017 Bid_Tabulation Page 1 of 1 YG/tnn Office of the City Engineer 612-4028 January 19, 2017 Chris Fredericksen Public Works Director Idaho Falls, Idaho 83402 RE: 17th Street and 25th East (Hitt Rd) Intersection Reconstruction Project – Bid Results. Dear Chris: On January 18,2017, I attended the bid opening for 17th Street and 25th East (Hitt Rd) Intersection Reconstruction Project. The bid apparent low was HK Contractors, Inc. in the amount of $2,230,333.00 and all other bids were close to this amount. Further discussion on the bids took place with members of your staff after the contractors left the bid opening about the bids. A bid tab was later prepared and sent to me via email. I was not able to see any item that would be considered a problem with the bids from HK Contractors, Inc., and will therefore consider their bid as the low bid on behalf of the City of Ammon. If you have any questions, please contact me at (208) 612-4028. Tracy Bono, P.E. City Engineer