City Council

March 18, 2017 The City Council of the City of Idaho Falls met in Special Meeting (Budget Workshop), Saturday, March 18, 2017, in the Council Chambers in the City Annex Building located at 680 Park Avenue in Idaho Falls, Idaho at 8:00 a.m. Call to Order and Roll Call: There were present: Mayor Rebecca L. Noah Casper Councilmember David M. Smith Councilmember Thomas Hally Councilmember John B. Radford Councilmember Michelle Ziel-Dingman Councilmember Barbara Ehardt Councilmember Ed Marohn Also present: Pamela Alexander, Municipal Services Director Dave Hanneman, Fire Chief Kathy Hampton, City Clerk Mayor Casper called the meeting to order at 8:08 a.m. with the following agenda items: Opening Remarks: 2017-2018 Budget: Mayor Casper stated the budget function has been a responsibility of the Municipal Services Finance Team due to the lack of a City manager. She believes the Department Directors function as a specialist/professional in each of their respective departments. She briefly reviewed budget presentations for the previous years, stating the process is continually being refined. Mayor Casper reviewed Idaho Statutes – The city council of each city shall, prior to passing the annual appropriation ordinance, prepare a budget, estimating the probable amount of money necessary for all purposes for which an appropriation is to be made. She reviewed the budget calendar including dates of the annual Budget Watch and public hearing which allow citizens to submit any comments/concerns. She indicated two (2) meetings with Council will occur after that time to allow any follow-up discussions. Costs Types for the upcoming budget process will be categorized as follows: Capital Expenditure – money spent by a business or organization on acquiring or maintaining fixed assets, such as land, buildings, and equipment  Real Estate  Construction labor and supplies  Operations and Maintenance  Equipment and MERF (Municipal Equipment Replacement Fund)) Personnel Costs (new) – wage and benefit costs associated with full and part-time personnel Donation – donation from a City fund Other – supplies, consulting, miscellaneous Councilmember Marohn stated budget discussions are intended for rationale and strategic dialogue by the Council to determine accomplishments within the budget constraints. He reminded the Council of key points to consider: 1- General Funds revenue and expenditures = estimated at 30% 2- Enterprise Funds revenue and expenditures = estimated at 70% 3- FY2016-17 Budget = $195,194,467, 34.14% of budget expended as of January 2017 4- Levy revenue should be determined by Council’s priorities on expenditures and citizens needs, and should not be determined by pending reelection in November 2017 1  March 18, 2017 Councilmember Marohn presented the following for Fire Department (General Fund) including MERF discussion and possible options to maintain an adequate MERF schedule: Cost Type Item FY2017-18 FY2018-19 FY2019-20 Estimated Cost Estimated Cost Estimated Cost Capital Vehicles Replacement (one staff vehicle, 2 $2,016,826 engines, 1 ladder) Capital SCBA (Self-Contained Breathing Apparatus) $750,000 Capital Fire Station 5 Remodel $100,000 Capital Fire Station 6 Remodel $75,000 Capital Fire Station 4 Remodel $75,000 Capital Storage Facility TBD Capital Fire Station 3 Remodel (transfer from Airport $100,000 Enterprise) Councilmember Marohn presented the following for Municipal Services Department (General Fund): Cost Type Item FY2017-18 FY2018-19 FY2019-20 Estimated Cost Estimated Cost Estimated Cost Capital City Building Infrastructure Funding $690,000 Capital City Building Infrastructure Funding $300,000 (ongoing) Capital IT (Information Technology) Equipment $75,000 (ongoing) Capital IT Equipment $50,000 Capital IT Equipment $150,000 Capital Replacement Printer $20,000 Capital Cemetery Software $68,000 Personnel IT Technician $55,000 Director Alexander indicated $100,000 was approved in the previous year for City infrastructure to be used for basic renovations for the vacated Fire Administration section of City Hall. However, these funds were redirected for ADA (American with Disabilities Act) building needs. Councilmember Dingman presented the following for Police Department (General Fund): Cost Type Item FY2017-18 FY2018-19 FY2019-20 Estimated Estimated Estimated Cost Cost Cost Other Building Consultant $50,000 Capital Law Enforcement Building $12,000,000 Capital Real Estate $2,000,000 Other Architect $100,000 Capital Parking Facility $250,000 Capital Animal Control/Crematory $50,000 Capital Narcotics Undercover Car $15,000 Capital 2 Patrol Vehicles with Equipment $81,000 Capital Parking Monitor Car $14,000 Capital Crime Scene Trailer $15,645 Capital Negotiations Communications Recorder $7,000 Capital Servers ? General discussion followed regarding equipment purchases and the need for a new Law Enforcement Building. Councilmember Dingman presented the following for Community Development Services Department (General Fund): Cost Type Item FY2017-18 FY2018-19 FY2019-20 Estimated Cost Estimated Cost Estimated Cost 2  March 18, 2017 Personnel Current Code Enforcement Officer (move $80,000 from CDBG (Community Development Block Grant) funding) Personnel Code Enforcement Clerk $46,063 Personnel Building Plans Reviewer/Property $59,093 Maintenance Inspector Personnel Move Assistant Director to Grade 14 ? Capital Additional TRAKIT licenses/modifications $9,000 Capital Remodeling HR space $15,000-$20,000 General discussion followed including the current Code Enforcement Officer’s duties and the concern that President Trump’s budget may drastically reduce or eliminate CDBG funding. Councilmember Smith presented the following for Idaho Falls Power (IFP) (Enterprise Fund): Cost Type Item FY2017-18 FY2018-19 FY2019-20 Estimated Estimated Estimated Cost Cost Cost Capital Bulb Turbine Project $502,901 Capital Gem State Project $281,500 Capital Transmission $3,425,000 Capital Distribution ? Capital Customer Accounts (Metering) $422,500 Capital Operations Technology $207,000 Capital Street Lights/Traffic Signals $215,000 Personnel Administration & General $300,000 Fiber $149,400 Consulting TEA (The Energy Authority) $1,300,000 Total Amounts $8,466,002 $2,447,600 $10,372,300 General discussion followed regarding in-kind work/transfers, the traffic fund (which is budgeted on an annual basis), and BPA (Bonneville Power Administration) rates which may incur additional costs to TEA, ~$1.3 million, due to unforeseen circumstances. Councilmember Smith indicated base salaries and bonus structures for IFP staff may need to be evaluated. Councilmember Smith presented the following for BMPO (Bonneville Metropolitan Planning Organization): Cost Type Item FY2017-18 FY2018-19 FY2019-20 Estimated Estimated Estimated Cost Cost Cost Donation Dues/Assessment ~$16,500 Study $5,000 Councilmember Radford presented the following for TRPTA (Targhee Regional Public Transportation Authority) stating TRPTA is a separate governmental entity than BMPO and fees are charged to the public accordingly. Cost Type Item FY2017-18 FY2018-19 FY2019-20 Estimated Estimated Estimated Cost Cost Cost Donation Request – Medical Benefit Options to the Board $165,000 TRPTA as a governmental entity does not currently provide medical benefit options to its staff. The amount requested would create the matching portion for employees benefits in the urbanized area and allow for a $5000/year dedicated bus replacement fund. Councilmember Radford presented the following for Idaho Falls Public Library (General Fund) as follows: Cost Type Item FY2017-18 FY2018-19 FY2019-20 Estimated Cost Estimated Cost Estimated Cost Capital Makers Space $50,000-$100,000 3  March 18, 2017 Capital Bonneville County Contract Capital Farrell's Building remodeling It was noted there is a Bonneville County contract with the Library and each household is being charged for the Library Fund. Brief discussion followed regarding the Levy rate. Councilmember Radford presented the following for Idaho Falls Airport (Enterprise Fund): Cost Type Item FY2017-18 FY2018-19 FY2019-20 Estimated Estimated Estimated Cost Cost Cost Capital Replace Existing Jetway/Loading Bridge $1,500,000 Capital Terminal North - Improve/Modify/Rehabilitate $3,600,000 Personnel 1.5 FTE's (Full-time Employee) ? Personnel Deputy Airport Director ? Capital Taxiway B Relocate $320,000 Capital Land Acquisition $426,667 Capital Taxiway A Safety Area Improvements $426,667 Capital Airport Master Plan Update $426,667 Capital Taxiway B Relocate $2,346,667 Councilmember Radford presented the following for Parks and Recreation (P&R) (General Fund): Cost Type Item FY2017-18 FY2018-19 FY2019-20 Estimated Estimated Estimated Cost Cost Cost Capital Heritage Park Phase I $1,500,000 Capital Tautphaus Park Phase I $1,500,000 Capital Reinhart Spray Park & Parking Lot $300,000 Capital River Walk Trail Renovation (to CAES) $150,000 Capital Playground Replacement $50,000 Capital Sandy Downs Improvements $50,000 It was noted the P&R Capital Improvement Program (CIP) includes more than 150 different projects with more than $40 million in public and private investments. FY2017/18 has secured more than $1.8 million in funding for capital projects from grants and private donations. Councilmember Radford believes the top priority for P&R should be a new Recreation Center. Councilmember Hally reminded the Council that Heritage Park has time constraints due to the donation agreement. Councilmember Ehardt presented the following for Public Works: General Fund Cost Type Item FY2017-18 FY2018-19 FY2019-20 Estimated Cost Estimated Cost Estimated Cost Personnel FTE (30% Enterprise Fund/70% General Fund) $88,000 Annual Capital Pavement Equipment Purchase $125,000 One Time Capital Snow Removal $75,000 Annual Enterprise Fund Cost Type Item FY2017-18 FY2018-19 FY2019-20 Estimated Estimated Estimated Cost Cost Cost Capital Wastewater Ongoing Capital Water Ongoing Capital Street Improvements ($1,000,000 within the CIP) None General discussion followed regarding the pavement equipment purchase as well as establishing a Snow Removal Fund balance. 4  March 18, 2017 Councilmember Ehardt presented the following for the City Attorney’s Department (General Fund): Cost Type Item FY2017-18 FY2018-19 FY2019-20 Estimated Estimated Estimated Cost Cost Cost Capital No current requests Capital Software $75,000 Councilmember Hally presented the following for Human Resources (General Fund): Cost Type Item FY2017-18 FY2018-19 FY2019-20 Estimated Estimated Estimated Cost Cost Cost Capital Proposed Building Lease $2500/month Councilmember Hally reviewed the IFRdA (Idaho Falls Redevelopment Agency) with regard to the Kelsch property. He indicated this property will include retail business only as there was no interest for housing. It is anticipated an underground parking project at ~$2.1 million will be constructed at this property. Councilmember Marohn indicated draft budget packets will be distributed to Mayor and Council by June. Councilmember Smith stated it may be necessary to take the allowable 3% increase due to State Legislatures and changes to foregone money. Brief discussion followed regarding Homeowners Exemption, the grocery tax credit, and Fire Department ISO (Insurance Service Office) rating related to any 3% increase. Director Alexander indicated she has received the updated spreadsheets from Priority-Based Budgeting, which she will present in the near future. General discussion followed regarding building maintenance, Cayenta update, and in-kind departmental services. There being no further business, it was moved by Councilmember Marohn, seconded by Councilmember Dingman, that the meeting adjourn at 12:30p.m. which motion passed following a unanimous vote. s/ Kathy Hampton s/ Rebecca L. Noah Casper CITY CLERK MAYOR 5