City Council

July 27, 2017 The City Council of the City of Idaho Falls met in Regular Council Meeting, Thursday, July 27, 2017, in the Council Chambers in the City Annex Building located at 680 Park Avenue in Idaho Falls, Idaho at 7:30 p.m. Call to Order: There were present: Mayor Rebecca L. Noah Casper Councilmember David M. Smith Councilmember Thomas Hally Councilmember Michelle Ziel-Dingman Councilmember John B. Radford Councilmember Barbara Ehardt Councilmember Ed Marohn Also present: Kerry Hammon, Public Information Officer Randy Fife, City Attorney Hollie Pettingill, Deputy City Clerk All available department directors Pledge of Allegiance: Mayor Casper invited Aubrey McOmber, a 6th grade student at Iona Elementary, to lead those present in the Pledge of Allegiance. Public Comment: Mayor Casper requested any public comment not related to items on the agenda or noticed for a public hearing. Bill Combo, Idaho Falls resident, appeared. Mr. Combo stated he is Chairman of the Parks and Recreation (P&R) Commission. He also stated he has children who have participated in many activities involving the P&R facilities. He believes there are numerous facilities in decline and needs that are not being met. Examples include the Aquatic Center, the Recreation Center which was constructed in the 1930’s, the Ice Arena that has outgrown and exceeds its capacity, and, short supply of fields. Mr. Combo requested action be taken on the recommendations of the Citizen’s Review Committee as well as the Tautphaus Park Master Plan. He commended P&R Director Greg Weitzel and believes there are many ways to complete these numerous described items. Tracy Scott, representative of the Idaho Falls Men’s Hockey League, appeared. Mr. Scott stated he has been involved the youth hockey program as well, and has played on the same rink that was constructed in the 1970’s. He is hopeful the Ice Arena could expand and believes the hockey programs could grow and could support a second sheet of ice. He believes the tourism to the City would also support additional hockey facilities. John Rifelj, President of the Idaho Falls Youth Hockey Association, appeared. Mr. Rifelj concurred with Mr. Combo and Mr. Scott. He believes the capacity is at its limit due to the limitations of the Ice Arena. He stated the hockey programs compete with public skate, who would also like to expand their programs. Mr. Refelj believes the programs would double in size with a second sheet of ice. He stated hockey practice times occur in the early mornings or late evenings due to the availability of the ice. Casey Thompson, past president of Idaho Falls Lacrosse, appeared. Mr. Thompson also concurred with Mr. Combo. He stated the high schools have been playing in lacrosse club leagues for several years and the sport is continually moving into this area. He stated lacrosse is a spring sport and is continually competing with soccer leagues. He indicated a lacrosse tournament will be held in Idaho Falls in 2020. He requested fields be sanctioned as a multi-use for lacrosse and soccer. 1  July 27, 2017 Brandon Taggart, founder of Idaho Select Baseball (website) and Idaho Falls resident, appeared. Mr. Taggart stated the baseball fields are deteriorating. He believes approximately 70% of residents in the City are involved in using the baseball fields and does not believe there are enough fields to meet those needs. Shauna Kump, Regional Commissioner for AYSO (American Youth Soccer Organization) and Idaho Falls resident, appeared. Ms. Kump stated she has been involved with AYSO for the previous 20 years. She stated AYSO has approximately 100 teams, BYSL (Bonneville Youth Soccer League) has approximately 100 teams, the junior high schools have approximately 25-30 teams, and the high schools have teams as well. Mr. Kump stated all teams are vying for the same fields along with lacrosse and rugby. She stated open grass area is needed for practice space and games as well as adequate parking spaces. She indicated the fields at the soccer complex are full-size fields and cannot be used for the younger players. She stated the school fields have been used for many practices and games and are now deteriorating which are causing injuries. She reiterated more fields are needed. Consent Agenda: Public Works requested approval of Bid Award – Thermoplastic Citywide – 2017. The City Clerk requested approval of Expenditure Summary for the month of June, 2017. FUND TOTAL EXPENDITURE Reserve Accounts Fund $1,263,668.71 Street Fund 142,548.22 Recreation Fund 25,093.11 Library Fund 42,312.31 Municipal Equipment Replacement Fund (MERF) 291,343.91 Electric Light Public Purpose Fund 62,237.26 Golf Fund 80,617.81 Self-Insurance Fund 56,892.43 Street Capital Improvement Fund 339,845.48 Traffic Light Capital Improvement Fund 211,802.50 Fire Capital Improvement Fund 19,147.28 Airport Fund 314,304.19 Water and Sewer Fund 1,218,434.48 Sanitation Fund 349,638.73 Ambulance Fund 37,694.95 Electric Light Fund 2,217,623.27 Payroll Liability Fund 3,586,001.73 TOTAL 10,259,206.37 The City Clerk requested approval of Treasurer’s Report for the month of June, 2017, minutes from the July 10, 2017 Council Work Session; June 11, 2017 Council Budget Session; and July 12, 2017 Council Budget Session, and, license applications, all carrying the required approvals. It was moved by Councilmember Marohn, seconded by Councilmember Radford, to approve all items on the Consent Agenda according to the recommendations presented. Roll call as follows: Aye – Councilmembers Radford, Ehardt, Hally, Smith, Marohn, Dingman. Nay – none. Motion carried. Regular Agenda: Community Development Services Subject: Annexation, Initial Zoning of R-1, Annexation and Zoning Ordinances, and Reasoned Statement of Relevant Criteria and Standards, 5th West (Park Road) Right-of-Way 2  July 27, 2017 For consideration is the application for Annexation, Initial Zoning of R-1, and Reasoned Statement of Relevant Criteria and Standards, 5th West (Park Road) Right-of-Way. This is a clean-up item to annex the road now that both sides of most of the right-of-way have been annexed into the City. The Planning and Zoning Commission considered this item at its July 11, 2017 meeting and recommended approval by unanimous vote. Staff concurs with this recommendation. It was moved by Councilmember Dingman, seconded by Councilmember Smith, to approve the ordinance annexing 5th West (Park Road) Right-of-Way, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary. Roll call as follows: Aye – Councilmembers Marohn, Dingman, Ehardt, Hally, Radford, Smith. Nay – none. Motion carried. At the request of Mayor Casper, the Deputy City Clerk read the ordinance by title only: ORDINANCE NO. 3126 AN ORDINANCE ANNEXING APPROXIMATELY 3.388 ACRES TO THE CITY OF IDAHO FALLS; DESCRIBING SUCH LANDS; AMENDING THE CITY MAP; AMENDING THE LEGAL DESCRIPTION OF THE CITY WITH THE APPROPRIATE COUNTY AND STATE AUTHORITIES; AND PROVIDING SEVERABILITY, PUBLICATION BY SUMMARY, AND ESTABLISHING EFFECTIVE DATE. It was moved by Councilmember Dingman, seconded by Councilmember Smith, to approve the Reasoned Statement of Relevant Criteria and Standards for the annexation for 5th West (Park Road) Right-of-Way, and give authorization for the Mayor to execute the necessary documents. Roll call as follows: Aye – Councilmembers Ehardt, Marohn, Hally, Radford, Smith, Dingman. Nay – none. Motion carried. It was moved by Councilmember Dingman, seconded by Councilmember Smith, to approve the ordinance assigning a Comprehensive Plan Designation of Low Density Residential and establishing the initial zoning for 5th West (Park Road) Right-of-Way as R-1 (Residence Zone), under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary, that the Comprehensive Plan be amended to include the area annexed herewith, and that the City Planner be instructed to reflect said annexation, zoning, and amendment to the Comprehensive Plan on the Comprehensive Plan and Zoning Maps located in the Planning Office. Roll call as follows: Aye – Councilmembers Dingman, Radford, Marohn, Smith, Hally, Ehardt. Nay – none. Motion carried. At the request of Mayor Casper, the Deputy City Clerk read the ordinance by title only: ORDINANCE NO. 3127 AN ORDINANCE OF THE CITY OF IDAHO FALLS, IDAHO, A MUNICIPAL CORPORATION OF THE STATE OF IDAHO; PROVIDING FOR THE INITIAL ZONING OF APPROXIMATELY 3.388 ACRES DESCRIBED IN SECTION 1 OF THIS ORDINANCE AS R-1 ZONE; AND PROVIDING SEVERABILITY, PUBLICATION BY SUMMARY, AND ESTABLISHING EFFECTIVE DATE. It was moved by Councilmember Dingman, seconded by Councilmember Smith, to approve the Reasoned Statement of Relevant Criteria and Standards for the Initial Zoning of R-1 Residence Zone for 5th West (Park Road) Right-of-Way, and give authorization for the Mayor to execute the necessary documents. Roll call as follows: Aye – Councilmembers Radford, Ehardt, Smith, Marohn, Dingman, Hally. Nay – none. Motion carried. Subject: Final Plat and Reasoned Statement of Relevant Criteria and Standards, Cambridge Terrace Park Addition, Division 1, 4th Amended For consideration is the application for Final Plat and Reasoned Statement of Relevant Criteria and Standards, Cambridge Terrace Park Addition, Division 1, 4th Amended. The Planning and Zoning Commission considered this 3  July 27, 2017 item at its July 11, 2017 meeting and recommended approval by unanimous vote. Staff concurs with this recommendation. Councilmember Dingman stated this property is less than one (1) acre and was previously platted as a single lot in 1978. This project includes nine (9) townhomes. It was moved by Councilmember Dingman, seconded by Councilmember Smith, to accept the Final Plat for Cambridge Terrace Park Addition, Division 1, 4th Amended, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. Roll call as follows: Aye – Councilmembers Hally, Smith, Dingman, Ehardt, Marohn, Radford. Nay – none. Motion carried. It was moved by Councilmember Dingman, seconded by Councilmember Smith, to approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Cambridge Terrace Park Addition, Division 1, 4th Amended, and give authorization for the Mayor to execute the necessary documents. Roll call as follows: Aye – Councilmembers Smith, Hally, Radford, Dingman, Ehardt, Marohn. Nay – none. Motion carried. Subject: Final Plat, Development Agreement, and Reasoned Statement of Relevant Criteria and Standards, Hollipark, Division No. 3 For consideration is the application for a Final Plat, Development Agreement, and Reasoned Statement of Relevant Criteria and Standards, Hollipark, Division No. 3. The Planning and Zoning Commission considered this item at its February 7, 2017 meeting and recommended approval by unanimous vote. Staff concurs with this recommendation. Councilmember Dingman stated this property is approximately 9 acres. This plat also includes Right-of-Way vacation requests. She indicated an extension for this plat was approved in January 2017. It was moved by Councilmember Dingman, seconded by Councilmember Smith, to approve the Development Agreement for Hollipark, Division No. 3, and give authorization for the Mayor and City Clerk to execute the necessary documents. Roll call as follows: Aye – Councilmembers Dingman, Smith, Marohn, Ehardt, Hally, Radford. Nay – none. Motion carried. It was moved by Councilmember Dingman, seconded by Councilmember Smith, to accept the Final Plat for Hollipark, Division No. 3, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. Roll call as follows: Aye – Councilmembers Marohn, Dingman, Ehardt, Hally, Radford, Smith. Nay – none. Motion carried. It was moved by Councilmember Dingman, seconded by Councilmember Smith, to approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Hollipark, Division No. 3, and give authorization for the Mayor to execute the necessary documents. Roll call as follows: Aye – Councilmembers Marohn, Dingman, Ehardt, Hally, Radford, Smith. Nay – none. Motion carried. Subject: Site Plan in an RSC-1 Zone for KJ’s Super Wash Vacuums and Reasoned Statement of Relevant Criteria and Standards For consideration is the application for a Site Plan in an RSC-1 Zone for KJ’s Super Wash Vacuums and Reasoned Statement of Relevant Criteria and Standards. The Planning and Zoning Commission considered this item at its July 11, 2017 meeting and recommended approval by unanimous vote. Staff concurs with this recommendation. Councilmember Dingman stated KJ’s Super Wash is intending to expand their business. It was moved by Councilmember Dingman, seconded by Councilmember Smith, to approve the Site Plan for KJ’s Super Wash Vacuums. Roll call as follows: Aye – Councilmembers Hally, Marohn, Radford, Dingman, Smith, Ehardt. Nay – none. Motion carried. 4  July 27, 2017 It was moved by Councilmember Dingman, seconded by Councilmember Smith, to approve the Reasoned Statement of Relevant Criteria and Standards for the Site Plan for KJ’s Super Wash Vacuums, and give authorization for the Mayor to execute the necessary documents. Roll call as follows: Aye – Councilmembers Ehardt, Radford, Smith, Marohn, Dingman, Hally. Nay – none. Motion carried. Idaho Falls Power Subject: Updated Intermountain Power Superintendents Association Mutual Aid Agreement For consideration is the updated Mutual Aid Agreement developed by the Intermountain Power Superintendents Association. Idaho Falls Power executes agreements with neighboring utilities through different organizations to expand the network of utility assistance should an event require outside help. Councilmember Smith stated the City has numerous Mutual Aid Agreements with various power companies in the area. It was moved by Councilmember Smith, seconded by Councilmember Ehardt, to approve the updated Mutual Aid Agreement with Intermountain Power Superintendents Association, and give authorization for the Mayor to execute the necessary documents Roll call as follows: Aye – Councilmembers Radford, Ehardt, Hally, Smith, Marohn, Dingman. Nay – none. Motion carried. Subject: Bonneville Power Administration (BPA) Energy Conservation Agreement (ECA), Contract No. 17ES-11495 For consideration is the Energy Conservation Agreement proposed between BPA and Idaho Falls Power. The current ECA is set to expire on September 30, 2017. This agreement provides for uninterrupted transition of energy efficiency projects across rate periods. It was moved by Councilmember Smith, seconded by Councilmember Hally, to approve the Energy Conservation Agreement with Bonneville Power Administration, and give authorization for the Mayor to execute the necessary documents. Roll call as follows: Aye – Councilmembers Marohn, Dingman, Ehardt, Hally, Radford, Smith. Nay – none. Motion carried. Legal Department Subject: Sister Cities Ordinance As part of ensuring that the Sister Cities Organizations can continue and to ensure that the City is complying with State Law, for your consideration is a proposed ordinance that would form a Sister Cities Commission. Mr. Fife stated the Sister Cities Organization has been an important part of the community for several years. After financial review, as well as International Charter requirements review, it was determined the Sisters Cities Organization is dependent upon the City. He indicated several discussions have occurred with the Sister Cities Organization to determine goals and expected changes. He commended the organization. Councilmember Ehardt concurred and stated this ordinance will allow the program to continue. It was moved by Councilmember Ehardt, seconded by Councilmember Radford, to approve the ordinance establishing a Sister Cities Committee under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary. Roll call as follows: Aye – Councilmembers Ehardt, Marohn, Hally, Radford, Smith, Dingman. Nay – none. Motion carried. At the request of Mayor Casper, the Deputy City Clerk read the ordinance by title only: 5  July 27, 2017 ORDINANCE NO. 3128 AN ORDINANCE OF THE CITY OF IDAHO FALLS, IDAHO, AMENDING TITLE 2 BY THE ADDITION OF CHAPTER 14, TO ESTABLISH A SISTER CITY COMMITTEE, PROVIDING FOR PURPOSE AND DUTIES, TERMS AND CONDITIONS OF COMMITTEE SERVICE, ADHERENCE TO LAW AND PROCEDURE AND RECEIPT OF DONATIONS; PROVIDING SEVERABILITY, CODIFICATION, PUBLICATION BY SUMMARY, AND ESTABLISHING EFFECTIVE DATE. Parks and Recreation Subject: Naming of City Facilities, Parks and Locations Resolution For your consideration is a resolution for establishing a policy for the naming of City facilities, parks and locations. Mayor Casper stated this item was thoroughly discussed at the July 24 Work Session. Councilmember Radford stated discussion for this resolution began several years ago. It was moved by Councilmember Radford, seconded by Councilmember Hally, to approve the resolution establishing a policy for the naming of City facilities, parks and locations, and give authorization for the Mayor and City Clerk to execute the necessary documents. Councilmember Radford, as part of his motion, noted a wording correction needs to occur. Roll call as follows: Aye – Councilmembers Dingman, Radford, Marohn, Smith, Hally, Ehardt. Nay – none. Motion carried. RESOLUTION 2017-20 A RESOLUTION OF THE CITY OF IDAHO FALLS, IDAHO, A MUNICIPAL CORPORATION OF THE STATE OF IDAHO, ESTABLISHING A POLICY FOR THE NAMING OF CITY FACILITIES, PARKS, AND LOCATIONS; AND PROVIDING THAT THIS RESOLUTION BE EFFECTIVE UPON ITS PASSAGE, APPROVAL AND PUBLICATION ACCORDING TO LAW. Municipal Services Subject: Professional Services and Software Agreement with AssetWorks The Municipal Services Department is requesting approval to piggyback the General Services Administration (GSA) contract GS-35F-317GA with AssetWorks, LLC to purchase software and professional services to implement the FleetFocus asset and maintenance application. The total contract amount request is $124,987.84. Funding for the professional services and software agreement will be from 2016/17 forecasted savings in the Municipal Services, Equipment Maintenance fuels and lubricants budget. The ongoing software maintenance of $10,660 per year after project implementation will be charged to the department's maintenance fee. Councilmember Marohn stated this item was re-discussed for clarification of funding sources at the July 24 Work Session after approval of the agreement occurred at the July 13 Council Meeting. He indicated the Cayenta system does not have this module available for City fleet management of approximately 780 vehicles and/or equipment, although this program will integrate with Cayenta. He stated more than 550 national organizations utilize the AssetWorks LLC program. It was moved by Councilmember Marohn, seconded by Councilmember Smith, to approve the Professional Services and Software Agreement with AssetWorks, LLC, and give authorization for the Mayor to execute the necessary documents. Roll call as follows: Aye – Councilmembers Radford, Ehardt, Smith, Marohn, Dingman, Hally. Nay – none. Motion carried. 6  July 27, 2017 Subject: Tentative Approval of the 2017/18 Fiscal Year Budget Municipal Services respectfully requests the Mayor and Council to tentatively approve the 2017/18 fiscal year budget. Upon the final 2017/18 fiscal year budget amount, approval will also be requested to publish the “Notice of Public Hearing” of the 2017/18 fiscal year budget with publication dates set for August 6, 2017, and August 13, 2017. The Public Hearing is scheduled for 7:30 pm, Thursday, August 17, 2017, in the Council Chambers of the City Annex Building located at 680 Park Avenue in Idaho Falls, Idaho. Councilmember Marohn expressed his appreciation to the Councilmembers and Mayor Casper. He indicated the General Fund has been balanced which will avoid spending from the reserve cash funds. He stated the tentative budget of $194,933,941 will set the cap amount, although this amount can be reduced. Councilmember Radford confirmed this amount sets the spending authority, and historically, the City spends less than the budgeted amount. Councilmember Smith stated any public comments should be addressed through the public hearing process. Mayor Casper indicated the City employee open enrollment period regarding benefits will occur in conjunction with the budget approval. It was moved by Councilmember Marohn, seconded by Councilmember Smith, to tentatively approve the 2017/18 fiscal year budget, and give authority to publish the “Notice of Public Hearing” of the 2017/18 fiscal year budget in the amount of $194,933,941. This motion also includes publication dates set for August 6, 2017, and August 13, 2017, with the Public Hearing scheduled for Thursday, August 17, 2017. Roll call as follows: Aye – Councilmembers Hally, Smith, Dingman, Ehardt, Marohn, Radford. Nay – none. Motion carried. There being no further business, the meeting adjourned at 8:26 p.m. s/ Kathy Hampton s/ Rebecca L. Noah Casper CITY CLERK MAYOR 7