City Council
Regular MeetingIdaho Falls, ID · May 21, 2018
Minutes
May 21, 2018
The City Council of the City of Idaho Falls met in Special Meeting (Council Work Session), Monday, May 21, 2018,
in the Council Chambers in the City Annex Building located at 680 Park Avenue in Idaho Falls, Idaho at 3:00 p.m.
Call to Order and Roll Call:
There were present:
Mayor Rebecca L. Noah Casper
Councilmember Thomas Hally (by telephone)
Councilmember Shelly Smede
Councilmember Jim Francis
Councilmember Jim Freeman
Councilmember Michelle Ziel-Dingman
Councilmember John Radford (arrived at 3:15 p.m.)
Also present:
Jackie Flowers, Idaho Falls Power Director (by telephone)
Mindy Moore, Human Resources Analyst
Dana Briggs, Economic Development Coordinator
Brad Cramer, Community Development Services Director
Catherine Smith, Idaho Falls Downtown Development Corporation Executive Director
Greg Crockett, past chair of the Business Improvement District
Ryan Tew, Human Resources Director
AJ Argyle, American Insurance
Randy Fife, City Attorney
Kathy Hampton, City Clerk
Mayor Casper called the meeting to order at 3:00 p.m. with the following:
Acceptance and/or Receipt of Minutes:
It was moved by Councilmember Smede, seconded by Councilmember Freeman, to receive recommendations from
the Planning and Zoning Commission pursuant to the Local Land Use Planning Act (LLUPA). Roll call as follows:
Aye – Councilmembers Smede, Hally, Dingman, Freeman, Francis. Nay – none. Motion carried.
Calendar, Announcements and Reports:
May 8, the City celebrated Arbor Day, this included Ucon Elementary students helping to plant approximately 300
trees on a tree farm on undeveloped City land
May 18 and 19, Aviation Expo at the Idaho Falls Airport
May 20-23, Northwest Public Power Association (NWPPA) annual conference in Boise
The Exchange Club will be celebrating Field of Honor during the upcoming Memorial Weekend events with a
presentation at the Vietnam Memorial.
May 28, City offices closed in recognition of Memorial Day
June 20-22, Association of Idaho Cities (AIC) Conference
Mayor Casper expressed her appreciation to those who participated in the Maeck Education Center (MEC)
groundbreaking events. Mayor Casper stated the Nuclear Industry Council western conference was recently held in
Idaho Falls; Idaho Falls Power will be sponsoring the Steampunk exhibit at the Museum of Idaho; departments are
currently working on budgets; a collision recently occurred at the D street underpass with very minor damage to the
underpass; and, the Bonneville Metropolitan Planning Organization (BMPO) public meeting regarding I-15/US-20
interchanges was well attended. Mayor Casper also stated she wants to ensure the City is strategically placed for the
2020 census.
Liaison Reports and Concerns:
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May 21, 2018
Councilmember Smede believes the Library has reached a contract with Bonneville County, the said contract will be
forthcoming. She stated several Community Development Services Department (CDS) items will also be
forthcoming, she noted CDS fees received are currently higher than projected.
Councilmember Freeman stated several Public Works construction projects are occurring.
Councilmember Francis stated the PulsePoint app has been rolled out. He also stated the Fire Department received a
new engine at Station 4.
Councilmember Dingman stated the Ride of Silence event will be held May 21, as part of National Bike Month; Alive
After Five begins on May 23; the Tautphaus Park Zoological Society (TPZS) members will be taking a private tour
at the Zoo’s primate center on May 24; and, the Farmers Market is continuing each Saturday. Councilmember
Dingman expressed her congratulations to Parks and Recreation Director Greg Weitzel who was recently appointed
to the Board of Directors for the National Recreation and Parks Association.
Councilmember Hally stated the City’s oldest Redevelopment District will be ending in September 2019, project
areas are being considered for funding.
International Brotherhood of Electrical Workers (IBEW) Contract Discussion and Approval:
Director Flowers stated the current IBEW contract expired May 12, 2018, the request for approval would ensure
contract approval relative to payroll. She reviewed the summary page items as follows:
1 – modifies accrual of time to quarter hour increment versus half hour increment
2 – clarifies call-out time
3 – clarifies rest period to quarter hour increment
4 – clarifies standby pay for holiday, excludes floating holiday
5 and 6 – redacts previous language for sick and vacation pay
7 – redacts language to the Family and Medical Leave Act (FMLA)
8 – clarifies reference to sickness in family and defines family members
9 – inserts City policy regarding occupational injury/accident on duty policy
10 – refers to language regarding Uniformed Service Employment and Reemployment Rights Act of 1994
(USERRA)
11 – increases longevity compensation
12 – reflects employees monthly premiums increase
13 – cleans up apprentice and journeyman language
14 – clarifies that an apprentice shall pass a competency exam before being classified as a journeyman
15 – deletes language related to relief operators
16 – identifies shift differential
17 – adds exhibit related to mutual aid response defining compensation and any Federal Emergency
Management Agency (FEMA) reimbursements
18 – amends exhibit for compensation pay for several positions as well as the shift differential rate
Director Flowers stated the contract has remained within budgetary constraints as requested by the Council and the
IBEW has approved the contract. Mayor Casper expressed her appreciation for the clean-up of language and moving
the contract toward compliance of City policy.
It was then moved by Councilmember Radford, seconded by Councilmember Freeman, to accept the International
Brotherhood of Electrical Workers contract as negotiated and presented. Roll call as follows: Aye – Councilmembers
Radford, Freeman, Smede, Francis, Dingman, Hally. Nay – none. Motion carried.
Community Support Grants Presentation:
Mayor Casper stated for several years the City has utilized this program to support good works and worthwhile
community programs with the use of tax dollars. The program has been evolved over the course of time between tax
dollars and taxpayer needs and those entities that are able to meet said needs. She then turned the presentation to Ms.
Briggs. Ms. Briggs reviewed the following with general discussion throughout:
Timeline –
Application process publicly announced: May
Grant application open: June 1-June 30
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Administrative review and processing: July
Citizen committee meetings: August-September
Idaho Falls City Council discussion: October
Funds announced and distributed: November
Funding Parameters (determined by City Council) –
$150,000 total City FY18/19 budget allocated for Community Support Grants
$35,000 maximum funding possibility per applicant
Ms. Briggs stated the Community Support Grant Citizen Committee is responsible to review in detail the applications
and make funding recommendations to the Council. She indicated the committee members were selected by previous
Councilmembers and believes the previous committee members were excellent. Mayor Casper stated there is
currently no formal process established for committee members.
FY2017/2018 application summary –
Number of applications received: 19
Total amount requested: $275,618.26
Ms. Briggs stated due to additional applications received on an annual basis, she recommended the increase of funding
from $130,000 in the previous year to $150,000. She believes the process worked well in the previous year and all
requests received some funding, she is comfortable to continue a similar process. Councilmembers Dingman and
Radford concurred. Mayor Casper reviewed previous years of funding, stating the previous years’ funding was
reduced due to funding the Airshow. Councilmember Radford suggested one-tenth of one percent of the total annual
budget be allocated to this program. This amount would be predictable and would align with overall growth of the
City. Councilmember Smede questioned the follow-up report. Ms. Briggs indicated the reports are available for
review, they are considered an accountability report. Brief comments followed regarding funding and criteria. Mayor
Casper believes there will always be more demand, the funding could be brought forward as a not-to-exceed amount.
Councilmember Francis believes the partnership of a committee is a benefit to the community. Councilmember
Dingman believes the process has been radically modified in the previous years and believes these organizations are
providing services at a cost savings to the City that benefits the City. Councilmember Hally believes the applicant’s
requests fall into the area of assisting people who may be without financial means and these services may be essential
to primary needs, he does not believe there should be drastic cuts. Mayor Casper recommended changing the title to
Community Partnership Grants.
Annual Report on Budget and Upcoming Priorities:
Director Cramer stated Idaho allows the creation of Business Improvement Districts (BID) to assess an additional
special tax levy on properties within the district. Monies from the tax levy can be allocated for a variety of things. He
noted the tax levy is now collected through Bonneville County. He indicated the BID is renewed on ten-year
increments and was recently renewed for the third time. Director Cramer stated the City has a management agreement
with Idaho Falls Downtown Development Corporation (IFDDC) to manage the BID. The management agreement
requires an annual meeting with the members and owners within the BID boundaries to discuss various issues, and,
to present an annual report to the Council how the money was spent in the previous fiscal year and how the money is
intended to be spent in the upcoming fiscal year. He indicated the management agreement will be renewed in October.
Director Cramer commended Ms. Smith in getting things done in the downtown area which has not been as evident
in the previous years.
Ms. Smith reiterated the BID was renewed in July 2017. She expressed her appreciation to the board and City staff.
She indicated changes to the BID management agreement have included the open meetings law requirements, and,
moving the billing to Bonneville County, which includes enforcement of payment as well. Ms. Smith stated one of
the goals of the IFDDC/BID regarded communication and marketing. She indicated she has worked on partnerships
with the media for posting of events, downtown directory, and a downtown video. She also indicated a BID section
is now included on the IFDDC website, including a map of the BID. Ms. Smith stated social media has been a large
focus for marketing, creating online community, downtown business activities and projects, City departments, ‘Be A
Downtowner’ branding, and, events. Ms. Smith briefly reviewed goals for downtown, including: meeting financial
goals for all events; strong attendance at family friendly events; secure parking contract for downtown off street
parking; working with organizers to become more actively engaged in art walk; working with Farmers Markets
organizers more closely; developing a marketing plan; and, a comprehensive plan to address curb, gutter, and the
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planter boxes in the downtown area. Mr. Crockett stated a parking proposal will be forthcoming, including parking
enforcement. Mayor Casper stated a future in-depth discussion will need to occur regarding parking.
Wages and Benefits Discussion, Part III:
Mayor Casper stated any benefits decision made by the Council will be included in the employee package during the
budget discussion. Director Tew stated there is a cost savings due to no increase in the medical benefits and a small
increase in the dental benefits. He noted there was a miscalculation on the dental expense, there is a $30,000 increase
instead of the $300,000 increase as previously stated during the April 23, 2018 Work Session discussion. The net
decrease in insurance costs is approximately $420,000. Director Tew recommended no change to the plan designs
and to keep employee premiums the same. He indicated the overall cost to Blue Cross will decrease, this cost savings
could be applied into the self-insured fund. Mayor Casper stated the City has been saving for a self-insured plan for
several years. A tentative discussion for self-insurance will be scheduled later in the year. Director Tew believes a
self-insured plan would not occur until 2020.
Director Tew reviewed the results from an employee benefits survey conducted April 26-May 21, 2018, stating
approximately 55% of employees responded to the survey. The benefits survey included questions regarding health
benefits (Preferred Provider Organization (PPO) and Health Savings Account (HSA)); spouse coverage plans; the
City’s dental plan; City’s total annual cost for benefits package; satisfaction of health plan, dental plan, vision plan,
life insurance, salary, opportunities for promotion and raises, financial benefits, vacation leave, and, sick leave;
benefits information; benefits questions; benefits package comparison; and, satisfaction of employee benefits and
retirement plan. The benefits survey also included ranking of retirement benefit; medical benefit; pay raise; dental
insurance; paid time off (vacation/sick/holiday); longevity compensation; vision insurance; life insurance;
orthodontia coverage; long term disability (currently not offered); short term disability (currently not offered);
Employee Assistance Program (EAP); supplemental insurance (AFLAC); and, Teladoc.
Mr. Argyle stated 2018 benefit enhancements will include:
Benefit videos for employees and dependents – this will allow employees, spouses, and dependents to review
their benefits at any time. Mr. Argyle briefly reviewed the concept review.
Voluntary Coverage – voluntary benefits are currently out to bid. This will offer better coverages to
employees and their families at a better price. Options being considered include accident, cancer/critical
illness, and, short-term disability. Options will be offered to part-time employees as well.
Online Enrollment – this will be tested in the near future. This will allow verification of employee’s
enrollment each year and will integrate with the current software. Open enrollment will also verify
employee’s dependent’s information, verify employee’s beneficiary information, and the employee will be
able to review all coverages and costs.
Advanced Clinical Data Model – allows for comprehensive, efficient analysis of program trends, risks and
opportunities leading to improved outcomes and decreased healthcare costs.
Pharmacy Consulting
o Benefit Strategy
o Services and Support
o Analytics
Clinical Advisor
o Medical Consultant
o Clinical Expertise
Mr. Argyle reviewed the Delta Dental renewal breakout, stating employees do not currently pay any amount toward
dental insurance for the three (3) tiers. He stated an additional benefit option through Willamette Dental will be
offered to employees. He briefly reviewed pros and cons of this service. All services will be a copay. Mr. Argyle
reviewed the current Dental Benefit Plan for PPO Network and Premier Network/Out-of-Network, the rollover
benefit, and, the rollover level report. He stated approximately 50% of employees and/or dependents have a dental
rollover balance of $2000.
Councilmember Francis believes the videos may be helpful as a communication tool. Councilmember Radford
believes a letter stating benefits costs paid by the City may be beneficial. Mr. Argyle stated letters had been previously
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distributed several years ago, he does not believe this was helpful to employees. Councilmember Dingman believes
the understanding of employees benefits is important. She expressed her appreciation to the Human Resources staff.
Mayor Casper stated she is in favor of offering more services without more costs.
It was then moved by Councilmember Francis, seconded by Councilmember Radford, to adjourn the meeting at 5:17
p.m. and move into Executive Sessions. The Executive Sessions are being called pursuant to the provisions of Idaho
Code Section 74-206(1)(a) to consider hiring a public officer, employee, staff member or individual agent, wherein
the respective qualities of individuals are to be evaluated in order to fill a particular vacancy or need. This paragraph
does not apply to filling a vacancy in an elective office or deliberations about staffing needs in general; and, Idaho
Code Section 74-206(1)(f) to communicate with legal counsel for the public agency to discuss the legal ramifications
of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated.
The mere presence of legal counsel at an executive session does not satisfy this requirement. The Executive Sessions
will be held in the City Annex Conference Room. The Council will not reconvene into Regular Work Session at the
conclusion of the Executive Sessions. Roll call as follows: Aye – Councilmembers Freeman, Radford, Smede,
Francis, Dingman, Hally. Nay – none. Motion carried.
The City Council of the City of Idaho Falls met in Special Meeting (Executive Session), Monday, May 21, 2018, in
the City Annex Conference Room in the City Annex Building located at 680 Park Avenue in Idaho Falls, Idaho at
5:22 p.m.
There were present:
Mayor Rebecca L. Noah Casper
Councilmember Michelle Ziel-Dingman
Councilmember John B. Radford
Councilmember Jim Francis
Councilmember Jim Freeman
Councilmember Shelly Smede
Councilmember Thomas Hally (by telephone)
Also present:
Ryan Tew, Human Resources Director
Randy Fife, City Attorney
Alex Zollinger, City Attorney Intern
This Executive Session was called pursuant to the provisions of Idaho Code Section 74-206(1)(a) to consider hiring
a public officer, employee, staff member or individual agent, wherein the respective qualities of individuals are to be
evaluated in order to fill a particular vacancy or need. This paragraph does not apply to filling a vacancy in an elective
office or deliberations about staffing needs in general.
There being no further business, this Executive Session adjourned at 5:32 p.m.
The City Council of the City of Idaho Falls met in Special Meeting (Executive Session), Monday, May 21, 2018, in
the City Annex Conference Room in the City Annex Building located at 680 Park Avenue in Idaho Falls, Idaho at
5:32 p.m.
There were present:
Mayor Rebecca L. Noah Casper
Councilmember Michelle Ziel-Dingman
Councilmember John B. Radford
Councilmember Jim Francis
Councilmember Jim Freeman
Councilmember Shelly Smede
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May 21, 2018
Councilmember Thomas Hally (by telephone)
Also present:
Chris Fredericksen, Public Works Director
Randy Fife, City Attorney
Michael Kirkham, Assistant City Attorney
Alex Zollinger, City Attorney Intern
This Executive Session was called pursuant to the provisions of Idaho Code Section 74-206(1)(f) to communicate
with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation,
or controversies not yet being litigated but imminently likely to be litigated. The mere presence of legal counsel at an
executive session does not satisfy this requirement.
There being no further business, this Executive Session adjourned at 6:06 p.m.
s/ Kathy Hampton s/ Rebecca L. Noah Casper
CITY CLERK MAYOR
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Agenda
Honorable Mayor and Council
Brad Cramer, Director
May 3, 2018
May 1, 2018, Planning Commission Action
Planning Commission took the following action during the May 1, 2018 meeting.
1. RZON18-004 COMPREHENSIVE PLAN AMENDMENT: Amend from Lower Density to
Planned Transition. On 5/1/18, The Planning & Zoning Commission recommended approval of
changing the Comprehensive Plan designation from Low Density Residential to Planned Transition
for the Comprehensive Plan Amendment as presented.
3. ANNX18-004: ANNEXATION/INITIAL ZONING. Carlyle-Erma Divisions 5-8 Annexation.
On 5/1/18, the Planning & Zoning Commission recommended to the Mayor and City Council
approval of the annexation as presented.
4. PLAT18-009 FINAL PLAT: Thatcher Grove Subdivision 1.Generally south of E Sunnyside
Rd., west of S 25th E, north of E 49th S & east of S15th E. On 5/1/18, the Planning & Zoning
Commission recommended, to the Mayor and City Council approval of the final plat for Thatcher
Grove Subdivision 1 as presented.
5. PLAT18-008: FINAL PLAT: Sandstone Estates Division 1.Generally south of E 49th S., west
of S 25th E., north of E 65th S., & east of S 15th E. On 5/1/2018, the Planning & Zoning
Commission recommended, to the Mayor and City Council approval of the final plat for Sandstone
Division No. 1 as presented.
6. PLAT18-010: FINAL PLAT: Sand Pointe Division 2. Generally south of E 49th S., west of S
25th E., north of E 65th S., and east of S 15th E. On 5/1/2018, the Planning & Zoning
Commission recommended, to the Mayor and City Council approval of the final plat for Sand Pointe
Division 2 as presented.
7. PLAT18-011: FINAL PLAT: Snake River Landing Division 12. Generally S/E of Interstate 15
N/W of Snake River Pkwy., & N/E of Event Center Dr.. On 5/1/18, the Planning and Zoning
Commission recommended to the Mayor and City Council approval of the final plat for Snake River
Landing Division 12 as presented.
8. PLAT18-008: FINAL PLAT: Snake River Landing Division 13. Generally S/E of Interstate 15,
west of Snake River Pkwy., & north of W Sunnyside Rd. On 5/1/2018, the Planning Commission
recommended to the Mayor and City Council approval of the final plat for Snake River Landing
Division 13 as presented.
RECOMMENDED COUNCIL ACTION: To receive recommendation(s) from the Planning and
Zoning Commission pursuant to the Local Land Use Planning Act (LLUPA).
PARKS & RECREATION COMMISSION MINUTES
MONDAY APRIL 2, 2018
ACTIVITY CENTER
12:00 NOON
Present:
Greg A. Weitzel, Ronnie Campbell, Brent Martin, PJ Holm, David Pennock, Tim Reinke, Bill Combo, Jeff Forbes, Tom
Hersh, Matt Hill, Kris Millgate, Wendy Johnson, Kerry Martin, Michelle Ziel-Dingman
Absent with Notice:
Kyler Hope
Absent:
Jim Hammon, Dave Radford, John LoBuono
Guest Attendees:
Lisa Jones, Bob Nitschke, Forbes Guest
CALLED TO ORDER: 12:08
APPROVAL OF MINUTES
February Minutes – With proposed typo corrections Jeff Forbes motioned to approve. Tom Hersh seconded. All in favor.
March Minutes - With D91 clarifications. Kerry Martin Motioned to approve. Tom Hersh seconded. All in favor.
PUBLIC COMMENT
None
Standing agenda item update: Scope of Work for Masterplan distributed to commission in May.
DIRECTORS REPORT –Greg A. Weitzel
Lisa Jones leaving P&R to work in purchasing department.
Heritage Park Ground Breaking in two weeks. All invited.
Zoo Education Center Ground Breaking May 10th. All invited.
Rodeo Social April 6th. All invited.
Tautphaus Park Zoological Society agreement going to Council for approval in the coming weeks.
New mountain bike trail at Ryder Park being proposed. Volunteers starting phase one end of April-first of May.
Discussion ensued. County spearheading another trail near Panorama Hills.
War memorial restorations are underway. Moving 21 brass plaques from the ground to the wall and refinishing bronze
work on Memorial Drive. Reworking lighting, replacing/repairing grout at the Vietnam Memorial in Freeman Park. The
marble tile for this memorial is no longer available. Working on long term plan for replacement. While The State of
Idaho installed the Memorial they do not assist the City will Maintenance funds (City budget $7,000.00 for all memorial
maintenance combined).
New playground being built at Freeman Park. Will be a community build on April 28th. All invited to participate.
DEPARTMENT REPORTS
Golf – Tim Reinke
Pinecrest opened March 21st. All courses now open.
Hole 17 at Pinecrest has been vandalized but other than that all courses in great shape.
USGA Agronomists speaking on July 17th at 8am. All invited.
Zoo – David Pennock
Zoo opens Saturday, April 7th. If commission members would like a tour contact David directly.
ZooMobile served 2687 people this year before closure for season.
Male lion euthanized due to chronic illness.
Pabu the sloth bear moving to Little Rock Arkansas for species survival plan.
Through Idaho Gives 2018 zoo is asking for funds to build a shade structure in the Camel habitat.
Over 50 volunteers helped with Zoo Clean-up Day.
Roger Street being closed to create new traffic flow around the Zoo Education Center build site.
Recreation – PJ Holm
May is National Bike Month. Opening Social May 3rd at Snake River Landing. Mayors’ Bike Ride May 14th
McCowin Park to Community Park. Ride of Silence TBA.
Spring/Summer Guide done. Will distribute at next meeting.
53/10grants written for curb cuts on canal trails to increase access to disabled and elderly.
Weight room is closed due to flooding from roof leaks. Getting bids to repair. Mold found in process.
Innovative Therapeutic Riding Program seeking help from Recreation to continue program due to loss of
previous facility.
Earthday, 4th of July, Farmers Market planning all underway.
Sports, Aquatic Center and Ice Arena general updates.
Parks/Cemeteries – Brent Martin/Ronnie Campbell
Banner updates. Lights/poles being changed by IF power. Will need to find alternate locations for banner
brackets.
Putting new roof on shop at Noise Park.
Restoring the Pump house on Yellowstone.
New signage at Dog Park being installed to help with dog sizing issues.
Broken granite at skate park being replaced with steel for durability.
Prepping all sports fields and repairing sprinklers.
Curtis Holms Passed away. He will be deeply missed by all at Parks and Rec.
ADA compliance work being done at various facilities.
Cemetery updates.
BONNEVILLE COUNTY – Dave Radford (Absent)
No Report.
GOLF ADVISORY BOARD – Tom Hersh
As per Ordinance – “A voting Commission member may be removed from the Commission following two (2)
consecutive absences which are not excused by the Chair, or where a voting member is absent from more than
two (2) Commission Meetings in any calendar year. Following either of these occurrences, the Chair may
request that the Mayor remove such Commission member (Ord. 3026, 9-24-15)”
Please stress to all members how important attendance is for all Parks and Recreation Commission members.
Everyone is busy especially on Monday’s. Be respectful to the Commission as a whole.
Tim Reinke and crew have done an amazing job completing the 5 Year Business Plan. For future plans it is
imperative to prioritize the irrigation/sprinkling systems at Pinecrest and Sand Creek. That will be key to keeping
the courses viable. Upgrades will free up 2 city wells and conserve vast quantities of potable water.
GAB stressing good cart etiquette and reminding people to not bring in their own food/drinks.
Idaho Falls has the largest Men’s Golf Association in Idaho.
SCHOOL DISTRICT 91 – Kerry Martin
East Idaho Tennis Invitational has doubled in size this year. Will be held April 13-14.
State 4A Baseball May 17-19 at Melaleuca Field.
State 5A Soccer here in 2019. Need to look at aesthetics of fields not just turf.
SCHOOL DISTRICT 93 – Wendy Johnson
Continued meetings with PJ - working on swimming issues.
Thanks to Brent and crew for help maintain fields.
New Jr. High coming bond passed.
SHADE TREE COMMITTEE – Matt Hill
Mayor was in attendance last meeting. They loved having her.
Thank you to Forestry for taking down the tree near the roundabout on river walk. Was getting dangerous.
Looking for alternatives to replace the tree planter on Holmes and 25th. In very bad shape.
Arbor activity planning in the works. Details TBA at a later date.
CALL FOR AGENDA ITEMS
MEETING ADJURNED AT 1:17 P.M.
Recorded by
Lisa Jones
Parks and Recreation Division
Idaho Falls Downtown Development Corp. board meeting was held April 3, 2018 in the Syringa Networks
Board Room (460 Park Ave) at 8:30am
Attendance: Brandi Newton, Greg Crockett, Jill Hansen, Derek Christiansen, Kevin Cutler, Tasha Taylor,
Antonio Meza, Kevin Josephson, Jake Durtschi, George Morrison, Lisa Farris, Brent McLane and Mark
Munoz Staff: Catherine Smith, Mala Lyon
Minutes for March 6, 2018 were reviewed – Derek motioned they be approved; Jake seconded and board
approved
Financial report –snow removal expenses were low - using that money to hire Sheri at ‘4 Seasons
Landscaping’ to do planter clean-up. The 29 new pots have been ordered. Catherine did a walk around
with Delbert to map out the placement of the pots. St Paddy’s Day event – we show net $5,400, not the
final number - a few more bills to pay. Paying our parking split with Melaleuca soon - about $1,200.
Brandi made a motion that the financial report be approved; Jill seconded and board approved.
Mark Munoz was introduced to the board and it was proposed that he replace Tom Judd on the board as
Tom is moving to Boise. Greg nominated him; Kevin J. seconded and board approved. Mark grew up in
Pocatello and has a background in history.
Catherine: Met with the Mayor in February to discuss the idea of re-bricking the planter boxes and she
had some thoughts and asked for a more comprehensive plan. Did a walk around the down town and
realized that there are multiple different colors, sizes and styles of brick and concrete planters – all in
some state of disrepair. The sidewalks and curbs are also many different colors and styles and many in
need of repair. Many of the big trees are in poor health as they are root bound in the planters. It just
does not make sense to try to make something look nice when nothing matches, so we are scraping the
idea of re-bricking the planters and propose they be removed completely and replaced with trees planted
in the ground with pavers around them and then flower pots added. We have pavers in place already
along Yellowstone and at Shoup and A Street and they are holding up really well. We are budgeting
$520 for larger trees than what was put in at Shoup and A Street. Brent said we know the costs of the
sidewalks and curbs, the only unknown is the cost of the pavers. He recommended that IFDDC do the
bidding process for the pavers as it will be much easier process and less expensive than if the city takes it
on. The city will remove the trees, planters, sidewalks and curbs, re-set fire hydrants and light poles as
needed. We will be in charge of the project with the city contributing and working with us. Brandi asked
that this work on the corner of Capital and A Street not start until the end of May as they have dance
shows almost every night in May with lots of little kids and families involved. Greg said that this is a great
opportunity to show people what we are doing with the BID increase. Brandi proposed that the board
approve a budget of $40,000 for the intersection of Capital and A Street; Greg seconded and board
approved. Brent said he would modify the plan so we can move forward with a new design. We will need
to decide which intersection will be our next priority and make a list of how we will proceed. Encourage
other property owners to do their sidewalk replacement projects during this same time. City will remove
all old sidewalk and concrete and pay for half the curb costs.
Events report: St. Paddy’s Day was a great success. The bars were packed too. The Fire Department
Pipes and Drums played and sold t-shirts and food.
Where is the Easter Bunny? Event was last Saturday and we gave out about 475 maps. Many of the
people who came this was their first time participating in an event like this. Best comment was from a
family that had just moved to Idaho Falls and they thought it was a great way to discover downtown.
WeeBee Toys had a great day as that was the prize pick up spot.
Springbrew is April 14th from 2:00 to 7:00pm asked board to volunteer. May 3rd is IdahoGives and the
First Thursday Gallery Walks. We are sponsoring the Gallery Walks this year with the Arts Council and
plan to encourage merchants to stay open and restaurants to offer specials.
Parking Committee: Max Clark from Boise will be here April 11 – 13. We are paying for his gas and hotel
expenses. Mala and Catherine will tour the downtown with him and discuss all aspects of parking. We
will have a parking committee meeting Friday the 13th with him. Prior to that we will meet with the Chief of
Police and Kathy Curnutt on Thursday, April 5th at 10:30am to discuss on-street parking management.
This is to explore all options.
Lisa –Still working from the 2017 funds. Work starting soon on the old Post Office building. Urban Nook
and the Veterans building are getting new signs. The 2018 budget passed and now we will need to
request from the city council the next $55,000. 30% of the total budget is earmarked for ‘slum & blight’
and that is the area our funding comes from. Idaho Falls Magazine is showcasing Syringa Networks with
their building improvements and they plan to spotlight others in the future. Catherine said we are helping
sponsor those with Idaho Falls Magazine.
Meeting was adjourned at 9:30am. Our next board meeting will be held May 1, 2018.
Respectfully submitted by Kevin Josephson, IFDDC secretary and Mala Lyon
Idaho Falls Sister Cities Youth Meeting
May 2, 2018
Attendees:
Cameron Archer Nicholas Cebull Kylie Eaton Nathan Peck Whitney St. Michel
David Archer Peter Cebull Victoria Estrada Dallin Peck Ian St. Michel
Max Benjamin Tate Corbridge Mario Estrada Laurie Retallic Ness Villassenor
Wendy Boring Brennan Corbridge Delsina Matranga Jacobi Retallic *Action items in red
Maggie Boring David Eaton David Matranga Michelle Retallic
Melinda Cebull Katie Eaton Kendra Peck Jacki Sugai
Business Section of the Meeting
Minutes: The April 16th meeting minutes were provided to the group by email. Victoria motioned to
approve the meeting minutes and Ness seconded her motion.
Japan Exchange: Whitney provided information Tokai for students who may not know about our Sister
City Tokai. She mentioned much of the information is on the website. The information provided was:
Map with the location of Tokai.
Sister Cities Relationship. Similarities between the cities are:
o Cities both have nuclear research facilities
o Both have potatoes as an agricultural product. Tokai – sweet potatoes, Idaho Falls –
russet potatoes.
o The populations of the cities are similar.
Provided information about Japanese money. (on website)
The group discussed exchanging money for the students going to Japan. There may be a better exchange
rate at the airport in Japan. It is convenient for the chaperones to have the money exchanged in
advance. The group could also exchange money in Seattle if the exchange rate is better. If the group
exchanges money in Japan, they will need to let the Japanese group know so they will not have to wait
for them. Whitney offered to exchange money in Idaho Falls for anyone who wanted her to. If you
decide to use a credit or debit cards in Japan, it is a good idea to let your bank know you will be
travelling to Japan. Some banks will refuse payment if they see a credit card used in a different country.
There will be speeches given in Japan. The following people volunteered to give speeches:
Speech Chaperone Student
Welcome Whitney Nicholas
Mayor (none) Mario
Farewell Kendra Jacobi
Impromptu Dave
Speeches are due by the second meeting in June.
The group takes gifts to the mayor and the Sister Cities house. Whitney asked people to think of ideas
for these gifts. At the next meeting she would like the student who have went in the past to provide
ideas for host family gifts.
The full price of the ticket ($1487.81) is due at the June 6th meeting.
Cherry Blossom Raffle/Dinner Fundraiser: The cherry blossom fundraiser was well attended. The
restaurant was full of diners from around 5:30 p.m. to 8:30 p.m. and the lunch was better attended than
last year. Jerry said it was much busier than his normal crowd. The group made $1494 from raffle ticket
sales. Dave will check with Jerry on the amount made from the dinner.
Town & Country Fundraiser: The fundraiser involves selling gift cards. For each gift card sold the group
pays 80% of the price of the card to Town & Country and keeps 20%. David Eaton has some cards
available to purchase and is willing to get more if needed. Contact Dave for gift cards.
Garage Sale: The garage sale will be at the same time as the Shamrock Park, Cedar Ridge, and
Stonebrook garage sales. The date for this sale is May 19th. People should start collecting items for the
garage sale. Kendra Peck has volunteered to coordinate the fundraiser. She will bring sign-up sheets to
the next meeting. Setup will be on May 18th probably at 4 or 5 p.m. Kendra lives at 961 Pescadaro and is
willing to take donations early if needed.
Dinner for Adult Group: Dave talked to the adult group and they are tentatively think we will provide
dinner for the adult Japanese exchange on Monday October 8th. They will give us more information as
the day gets closer.
Student Meeting
Thank you notes for raffle donations were signed by students.
Kendra talked with students to see what they had ready for the Skype section.
A motion to adjourn was made by Victoria and seconded by Teddy.
IDAHO FALLS POWER Office (208) 612- 8430
Fax ( 208) 612- 8435
VAH O FAMS -
POWER
MEMORANDUM
TO: Honorab - Mayor a City Council
FROM: Jackie Lers a eral Manager
DATE: May 17, 2018
RE: Approve the Collective Bargaining Agreement with IBEW Local 57
Idaho Falls Power has successfully concluded negotiations with the International Brotherhood of
Electrical Workers Local 57 for the 2018- 19 bargaining year. Attached for your consideration are
both the red -line of the Collective Bargaining Agreement and the clean version with all changes
incorporated. The summary of the 2018 negotiation is including revised Exhibit A can be found
on the last two pages. The agreement has been negotiated in good faith with IBEW leadership.
Idaho Falls Power respectfully requests that City Council approve the agreement and authorize
the Mayor to execute the document.
Attachment
C: Human Resources Department
City Clerk
City Attorney
JRF/ 1070
w IN
r3
Reliable
P.O. Box 50220 1 140 S. Capital I Idaho Falls, Idaho 83405- 0220 Power Provider
Community Support Grant
FY2018-2019 Process
Annual Grant Timeline:
Application Process Publicly Announced: May
Grant Application Open: June 1-June 30
Administrative Review and Processing: July
Citizen Committee Meetings: August-September
Idaho Falls City Council Discussions: October
Funds Announced and Distributed: November
Funding Parameters (determined by City Council):
$150,000 total City of Idaho Falls FY18/19 budget allocated for Community Support
Grant
$35,000 maximum funding possibility per applicant
Community Support Grant Citizen Committee:
Purpose: detailed review and discussion of applications leading to funding
recommendations made to the Idaho Falls City Council
2017 Committee Members:
o Ellie Hampton
o Caroline (Buddy) Hall
o Eric Liester
o Bonnee Taggart
o Sunny Katseanes
o Angie Lee
FY 2017/2018 Application Summary:
# Applications Received: 19
Total Amount Requested: $275,618.26
City of Idaho Falls
Community Support Grant
About
The Community Support Grant is managed by the Idaho Falls Mayor and City Council. The City of Idaho
Falls makes grants within the guidelines provided and reserves the right to change the guidelines at any
time. Exceptions to these guidelines are made solely at the discretion of the Mayor and City Council.
Grant Eligibility
The City of Idaho Falls Community Support Grants are awarded to publicly supported and tax-exempt
nonprofit organizations, institutions, and public agencies within the grant service area. The grant service
area is defined as Bonneville County, with substantive benefits to City of Idaho Falls residents. The City
of Idaho Falls does not make grants directly to individuals. To be eligible for support, applicants must
have written confirmation from the Internal Revenue Service of tax-exempt status under Section
501(c)(3), (c)(4), (c)(6) or (c)(19). School districts are eligible if within the service area.
The grants are intended to supplement city services and/or support key community objectives relating to
transportation, environment, community safety, science, education, arts and culture, and economic growth
and vibrancy. The grant does not support:
• Any church, sectarian, or religious society
• Political or legislative action groups
• Projects that have already been completed
• Individual participation in trips, tours, workshops, contests, or competition
• Specialized training
• Scholarships
• Annual fund drives
Grant Submission
The City of Idaho Falls reviews and makes grant selections annually. The grant cycle coincides with the
city’s fiscal year which runs October 1-September 30. Grant cycles are publicly announced, and deadline
dates can be obtained by contacting the City of Idaho Falls at (208) 612-8777, or by visiting the city
website at www.idahofallsidaho.gov. Grant applications must meet the announced deadline to be
considered.
Grant Evaluation
Grant funds are subject to availability in the City budget. City Council members will be looking for grant
opportunities where funds will be used to support community priorities and further key governmental
goals and functions as designated by city leaders. The Community Support Grant is a competitive
process, and funding is not guaranteed to remain constant in future years. Applying organizations who
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have received funding in the past are advised not to rely on Community Support Grant funds when
forming annual budgets.
The City of Idaho Falls considers the following factors when reviewing grant applications:
Economic Impact to the City of Idaho Falls
Eligibility - 501(c)(3), (c)(4), (c)(6) or (c)(19) letter of verification
Need addressed in proposal
Adequacy of the total project budget and timetable to achieve desired results
Extent and sources of other matching funds granted to applicant
Grant Report
Awarded organizations will be required to complete and submit a bi-annual grant report, to be evaluated
by the Idaho Falls City Council. This report will be due twice a year, once between March 1 – 31, and
again between September 1 – 30. The report will include a project timeline, budget and expenditure
information, and achieved outcomes. A uniform template is provided to the awarded organizations for this
report.
Annual Timeline
Application Process Publicly Announced: May
Grant Application Open: June 1-June 30
Administrative Review and Processing: July-September
Idaho Falls City Council Discussions: October
Funds Announced and Distributed: November
Contact Information
Office of the Mayor
308 Constitution way
Idaho Falls, Idaho 83402
(208) 612-8777
www.idahofallsidaho.gov
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Grant Application
Thank you for your interest in the City of Idaho Falls Community Support Grant. To start the grant
process, please complete the following application. Carefully read and follow all instructions. If
additional space is needed, please write “see attached” in the space provided and attach documentation
when submitting the application.
Organization Name
Mailing Address
City, State, Zip
Contact Person
Title
E-mail Address
Phone
Cover Letter
Signed and dated cover letter with grant year, amount requested (not to exceed $35,000), reason for
request, and contact data. Please include the cover letter as an attached document when submitting the
application.
Internal Revenue Service Tax Exempt Letter
The IRS tax except letter verifies that the organization is not a private foundation and is exempt from
taxation under Section 501(c)(3), (c)(4), (c)(6) or (c)(19) of the Internal Revenue Service Code. Please
include the letter as an attached document when submitting the application.
Organizational Information
Description of organization requesting funds including a summary of background, purpose, and
organization objectives:
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Past history (up to 5 years) of City of Idaho Falls grant requests in descending chronological order with
amounts requested and granted:
Explanation of other funding sources (outside City of Idaho Falls grant) that have been received or
attempted:
Are matching funds available if grant is awarded? If yes, at what percentage or amount of funds are
matched and what organization is providing the matching funds?
Funding Description
Complete description of project, task, or goal funds are expected to be used for:
Identification of specific outcomes related to project, task, or goal:
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Timeline for implementation of funds including starting date and expected completion date:
Itemized Budget
Itemized project budget showing how major expenses are estimated and how grant funds are to be spent:
Explanation of why requesting organization cannot assume the cost of the project from existing
resources:
Explanation of how project will be maintained after grant funds are expended:
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Economic Impact
What is the projected economic impact this project, task, or goal will have on the City of Idaho Falls or
greater Idaho Falls community? Be as detailed as possible and include quantitative ($) data:
Community Objectives
Explain how the project will supplement city services and/or support key community objectives relating
to transportation, environment, community safety, science, education, arts and culture, and economic
growth and vibrancy.
E-mail completed application and attached documentation to dbriggs@idahofallsidaho.gov
E-mail subject line: Community Support Grant Application
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