City Council

November 20, 2018 The City Council of the City of Idaho Falls met in Special Council Meeting, Tuesday, November 20, 2018, in the Council Chambers in the City Annex Building located at 680 Park Avenue in Idaho Falls, Idaho at 7:30 p.m. Call to Order: There were present: Mayor Rebecca L. Noah Casper Councilmember Thomas Hally Councilmember John Radford Councilmember Jim Freeman Councilmember Jim Francis Councilmember Michelle Ziel-Dingman Councilmember Shelly Smede Also present: All available department directors Randy Fife, City Attorney Kathy Hampton, City Clerk Pledge of Allegiance: Mayor Casper requested Ronald Jorde, Collections Systems Operator for the Wastewater Division, to lead those present in the Pledge of Allegiance. Public Comment: Mayor Casper requested any public comment not related to items currently listed on the agenda or not related to a pending matter. No one appeared. Consent Agenda: Municipal Services requested approval of the Treasurer’s Report for the month of September, 2018; Bid IF-19-B, Replacement Ambulances for Idaho Falls Fire Department; Professional Services Agreement – Request for Proposal 18-0055, Specialty Vehicle Up-fit for Public Safety; Design Services for Idaho Falls Power Fiber Home Pilot Project; Contract Renewal for Line Location Services for Idaho Falls Power; and, Conductor Purchase for Idaho Falls Power. The City Clerk requested approval of the Expenditure Summary for the month of October, 2018; minutes from the October 25, 2018 Idaho Falls Power Board Meeting; and, license applications, all carrying the required approvals. It was moved by Councilmember Radford, seconded by Councilmember Smede, to approve all items on the Consent Agenda according to the recommendations presented. Roll call as follows: Aye – Councilmembers Radford, Freeman, Smede, Francis, Dingman, Hally. Nay – none. Motion carried. Regular Agenda: Fire Department Subject: Imagetrend Contract The Fire Department has evaluated a new Emergency Medical Services (EMS) Reporting Software to use that incorporates new federal requirements. After review, we selected Imagetrend. This contract has been reviewed by the City Attorney's office and was approved for purchase in the 2018-2019 budget. 1  November 20, 2018 Councilmember Francis stated the City received a 5% discount ($5,000) for the software purchase. Councilmember Radford questioned this item being placed on the Consent Agenda due to approval within the budget. Municipal Services Director Pamela Alexander stated this item was included on the Regular Agenda due to amount of the contract. Fire Chief Dave Hanneman indicated the majority of Idaho Falls Fire Department (IFFD) items are included on the Regular Agenda due to potential clarification. Mr. Fife believes per City policy, any large contract requiring signature of the Mayor is better to be directly approved by the Council. Councilmember Radford clarified he was not questioning the decision of this item being a Regular Agenda item, he was recognizing the practice for Council consideration. It was moved by Councilmember Francis, seconded by Councilmember Freeman, to approve the Imagetrend Contract, and give authorization for the Mayor to execute the necessary documents. Roll call as follows: Aye – Councilmembers Hally, Smede, Dingman Freeman, Francis, Radford. Nay – none. Motion carried. Public Works Subject: Supplemental Professional Services Agreement with Six Mile Engineering for Design Services of the 17th Street and Woodruff Avenue Intersection Improvements For consideration is a Supplemental Professional Services Agreement for Six Mile Engineering to provide services for the development of right-of-way and final design plans for the 17th Street and Woodruff Avenue Intersection Improvements. Under the agreement, Six Mile Engineering will provide engineering services as necessary for a not-to-exceed amount of $99,400.00. The City will be responsible for $7,295.96, which is 7.34% of this amount. Councilmember Freeman stated this project will begin in 2022. It was moved by Councilmember Radford, seconded by Councilmember Smede, to approve the Supplemental Professional Services Agreement for Six Mile Engineering for the 17th Street and Woodruff Avenue Intersection Improvements, and give authorization for the Mayor and City Clerk to execute the necessary documents. Roll call as follows: Aye – Councilmembers Smede, Hally, Radford, Dingman, Freeman, Francis. Nay – none. Motion carried. Subject: Settlement Agreement between Surface Water Coalition, the Idaho Ground Water Appropriators, and Signatory Cities For consideration is an agreement with the Surface Water Coalition, participating members of the Idaho Ground Water Appropriators, Inc, and signatory cities (Settlement Agreement). The Settlement Agreement establishes a method for cities located within the Eastern Snake Plain Aquifer to mitigate their groundwater use; provides cities safe harbor from future water calls by the Surface Water Coalition for a period of 35 years; establishes methods for mitigation efforts required; and identifies reporting procedures for required mitigation efforts performed by cities. The Settlement Agreement is in conjunction with the Internal City Mitigation Allocation Agreement that identifies how mitigation obligations will be distributed between signatory and participating cities. Councilmember Freeman stated this item has been discussed for a number of years, including an in-depth conversation at the November 19 Council Work Session. Councilmember Hally commended the amount of work by the Public Works Department, Rob Harris (Water Rights Attorney), and House Speaker Scott Bedke. This agreement will ensure water for several years, which is an important commodity. Councilmember Francis stated water is a limited resource, he also expressed his appreciation to all those involved. It was moved by Councilmember Freeman, seconded by Councilmember Radford, to approve the Settlement Agreement, and give authorization for the Mayor and City Clerk to execute the necessary documents. Roll call as follows: Aye – Councilmembers Dingman, Smede, Francis, Freeman, Hally, Radford. Nay – none. Motion carried. Subject: Internal City Mitigation Allocation Agreement 2  November 20, 2018 For consideration is an Internal City Mitigation Allocation Agreement (Internal City Agreement) between the Signatory Cities of the Settlement Agreement between Surface Water Coalition, the Idaho Ground Water Appropriators, and Signatory Cities (Settlement Agreement). The Internal City Agreement identifies how mitigation obligations will be distributed among the signatory and participating cities as established in the Settlement Agreement. Councilmember Freeman stated this agreement involves the responsibilities of the 17 cities currently included in the agreement. This agreement was also discussed in-depth at the November 19 Council Work Session. It was moved by Councilmember Freeman, seconded by Councilmember Francis, to approve the Internal City Mitigation Allocation Agreement, subject to minor, non-substantive changes, and give authorization for the Mayor to sign the necessary documents. Roll call as follows: Aye – Councilmembers Francis, Dingman, Freeman, Hally, Radford, Smede. Nay – none. Motion carried. Subject: Idaho Transportation Department State/Local Agreement for the Idaho Unified Certification Program For consideration is a State/Local Agreement with the Idaho Transportation Department Office of Civil Rights and accompanying Resolution with respect to the Idaho Unified Certification Program. This agreement requires the City to enter into a Unified Certification Program as part of each recipient’s Disadvantaged Business Enterprise (DBE) program. It was moved by Councilmember Freeman, seconded by Councilmember Francis, to approve the State/Local Agreement with the Idaho Transportation Department Office of Civil Rights, and the accompanying Resolution, for the Unified Certification Program, and give authorization for the Mayor and City Clerk to execute the necessary documents. Roll call as follows: Aye – Councilmembers Smede, Hally, Dingman, Radford, Freeman, Francis. Nay – none. Motion carried. RESOLUTION NO. 2018-34 A RESOLUTION OF THE CITY OF IDAHO FALLS, IDAHO, A MUNICIPAL CORPORATION OF THE STATE OF IDAHO, TO CREATE A UNIFIED CERTIFICATION PROGRAM; AND PROVIDING THAT THIS RESOLUTION BE EFFECTIVE UPON ITS PASSAGE. Subject: Idaho Transportation Department State/Local Agreement for the Signal Head Visibility Improvements Project For consideration is a State/Local Agreement with the Idaho Transportation Department and accompanying Resolution with respect to the Signal Head Visibility Improvements project. This agreement requires the City to provide contract administration and inspection services as a credit toward our match rate of 7.34%. No match is required at this time. Councilmember Freeman stated this agreement is a City-wide safety projects agreement which will assist with the hearing impaired. Public Works Director Chris Fredericksen stated this item will be considered a construction project to be completed during the summer months. This project will replace the backing plate of traffic signals. It was moved by Councilmember Freeman, seconded by Councilmember Francis, to approve State/Local Agreement with the Idaho Transportation Department, and the accompanying Resolution, for the Signal Head Visibility Improvements project, and give authorization for the Mayor and City Clerk to execute the necessary documents. Roll call as follows: Aye – Councilmembers Hally, Francis, Radford, Dingman, Smede, Freeman. Nay – none. Motion carried. RESOLUTION NO. 2018-35 3  November 20, 2018 A RESOLUTION OF THE CITY OF IDAHO FALLS, IDAHO, A MUNICJPAL CORPORATION OF THE STATE OF IDAHO, ADOPTING THE FEDERAL AID HIGHWAY SYSTEM PROJECT; AND PROVIDING THAT THIS RESOLUTION BE EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION ACCORDING TO LAW. Subject: Grant Application Resolution for the Higbee Avenue Bridge For consideration is a resolution for authorization to apply for a grant aiming to replace seriously deteriorated bridges within Idaho Falls city limits. The bridge on Higbee Avenue over the Butte Arm Canal has been the selected as the prime structure based on the poorest condition. This resolution reinforces the commitment of the City of Idaho Falls to match 7.34% of the total project cost. This amount is approximately $84,000.00 of the estimated $1,150,000.00. Councilmember Freeman stated this bridge has a weight limit, therefore, school busses are unable to use the bridge at this time. This bridge is the top priority bridge replacement for the City. Director Fredericksen stated Federal Aid projects are a five-year program, this timeframe allows Public Works to identify funding. He indicated approximately $350,000 is budgeted annually in the Arterial, Road and Bridge Fund to address this type of projects. Councilmember Radford noted contingency money was included in the budget for these situations. It was moved by Councilmember Freeman, seconded by Councilmember Francis, to approve the Grant Application Resolution for the Higbee Avenue Bridge, and give authorization for the Mayor and City Clerk to execute the necessary documents. Roll call as follows: Aye – Councilmembers Freeman, Radford, Smede, Francis, Dingman, Hally. Nay – none. Motion carried. RESOLUTION NO. 2018-36 A RESOLUTION OF THE CITY OF IDAHO FALLS, IDAHO, A MUNICIPAL CORPORATION OF THE STATE OF IDAHO, GRANTING THE MAYOR SPECIFIC AUTHORITY TO APPROVE THE HIGBEE AVENUE BRIDGE GRANT APPLICATION; AND PROVIDING THAT THIS RESOLUTION BE EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION ACCORDING TO LAW. Parks and Recreation Subject: Donation of $100,000.00 for Dog Park Improvements by the William J. and Shirley A. Maeck Family Foundation For consideration is a Memorandum of Understanding (MOU) which outlines the terms and conditions of a $100,000.00 donation from the Maeck Family Foundation for the purpose of constructing improvements to the Idaho Falls Dog Park. Councilmember Dingman recognized the Maeck Family Foundation for their generosity to the City in multiple ways. She stated improvements at the dog park were recommended from the steering committee. Improvements include a shade structure, water feature, and a dog agility course. Additional improvements are pending per budget amounts. Parks and Recreation (P&R) Director Greg Weitzel expressed his appreciation to the Maeck Foundation for their generous contribution. He stated the steering committee consists of P&R staff, a member of the Snake River Animal Shelter, and a member appointed by the Maeck Foundation. Director Weitzel stated portions of the dog park are located in the Airport runway zone, therefore, all improvement would require Airport regulatory requirements. Mayor Casper questioned the timeframe of the steering committee. Director Weitzel stated he would be in favor of continuing the committee beyond the dog park improvements. He expressed his appreciation to the volunteers for their countless hours to the community. Councilmember Francis questioned the timeframe of the MOU. Director Weitzel stated the MOU indicates commencing within a year of the design approval. 4  November 20, 2018 It was moved by Councilmember Dingman, seconded by Councilmember Radford, to approve the Memorandum of Understanding from the Maeck Family Foundation, and give authorization for the Mayor to execute the necessary documents. Roll call as follows: Aye – Councilmembers Hally, Francis, Radford, Dingman, Smede, Freeman. Nay – none. Motion carried. Mayor Casper, on behalf of the Council, expressed her heartfelt appreciation to the Maeck Family Foundation. Subject: Gift Deed of Property – Groberg Pocket Park For consideration is a gift deed of property from Joseph and Jeanne Groberg to the City of ldaho Falls. The property is located on Lot 15, Block 15 of the Packer Addition, Division No. 3. The City of Idaho Falls was approached by the Groberg family offering a donation of property for the development of a pocket park for the citizens of Idaho Falls. Councilmember Dingman briefly reviewed the stipulations with this pocket park, including any potential nuisances. It was moved by Councilmember Dingman, seconded by Councilmember Radford, to approve the Gift Deed and accept the gift from Joseph and Jeanne Groberg. Roll call as follows: Aye – Councilmembers Dingman, Smede, Francis, Freeman, Hally, Radford. Nay – none. Motion carried. Announcements and Adjournment: Mayor Casper stated the Downtown Tree Lighting will be held November 24. There being no further business, the meeting adjourned at 8:07 p.m. s/ Kathy Hampton s/ Rebecca L. Noah Casper CITY CLERK MAYOR 5