City Council

Approved September 4, 2019 Idaho Falls Sister City Youth Meeting-Minutes Attendees: Katherine Eaton Whitney St. Michel David Eaton Kendra Peck Nathan Peck Jorge Padron Samatha Gohl Rylee Young Heather Medema Mike Medema Charlie Medema Max Medema Stephanie Van Ausdlen Rebecca Smith Laura Combs Charlotte Combs Todd Combs Abby Gallegos Aidan Gallegos Jo Gallegos Andrew Nakashima Nate Nakashima Melinda Cebull Nicholas Cebull Anna St. Michel Kylie Eaton Gabe Padron Jackson Corbridge Tim Thompson Carter Thompson Membership: ​All applications need to be updated and signed by guardian. Membership dues for the 2019/2020 year in the amount of $25.00 for individual membership and $35.00 for families with two or more students in IFSCY. Membership will become delinquent as of January 1 if dues are not paid. (Article II Section 1 of Bylaws) Approval of minutes: ​Whitney St. Michel motioned to approve the August 19, 2019 meeting minutes and seconded by Rebecca Smith. Voted on and unanimously approved. Reminder: Next meeting for Idaho Falls Sister City Youth is scheduled for September 16, 2019 at 7:00 pm at the Idaho Falls Public Library. The first meeting in October is October 2. Please put the dates on your calendar. Bylaws for the Student Exchange: According to Article VII Section 5 to receive an invitation to participate in the exchange withTokai-Mura students must meet the following participation criteria: Must have attended at least 50% of meetings and activities of the Idaho Falls Sister Cities Youth Program in the 16 month period prior to the invitations being sent (September 1 of even numbered year to December 31 of the odd numbered year (just prior to the invitations being issued). Students who join after September 1 of even-numbered years will have this requirement evaluated based upon the time period from their date of member to December 31 of the odd numbered year. Students must be in good standing with the Idaho Falls Sister Cities Youth Program and in compliance with the Code of Conduct. The student and their family must have participated in the hosting of the delegations from Tokai-Mura during the previous odd-numbered year. Priority Points Explanation: The top 15 students in priority points will be invited to participate in the exchange. Priority points are defined as 1: the total of the participation points earned directly by the student, 2) points earned by parents (or those acting in parental capacity) assigned to the specific student (parents have the choice of splitting their points equally among their students or assigning all of their points to one specific student in their family). Article VII Section 4, Participation Points, and Article VII Section 5 Priority Point Adjustments were discussed. There are two meetings in September, two meetings in October, two meetings in November, and one meeting in December. In addition to the meetings there may be opportunities to help with the clean up of the Friendship Garden, Skype call, and Winter Carnival. Student Exchange Time of the 2020 Student Exchange has not yet been determined. Students who were invited to participate in the 2018 Student Exchange were required to put a $300.00 deposit down for their airplane ticket by February 2018. The total amount of ticket had to be paid off by May 2018. The amount of the ticket for 2018 Student Exchange was around $1,500. The time of the exchange will be determined and then the airfare reservations made and costs will be determined. Reimbursement is based on students participation points. Student Exchange Survey Surveys given to Tokai Muri students are being translated and will be sent to us as soon as they are translated. Upcoming Events: Friendship Garden cleanup is scheduled for September 14, 2019 at 3:00 pm. Donation: Judy Seydel’s husband donated half of the sales profit from speakers which were sold online. The donation came to a little over $300.00. Meeting Adjourned: Nathan Peck motioned to adjourn meeting. It was seconded by Gabe Padron.