City Council

680 Park Avenue City Council Meeting Idaho Falls, ID 83402 Minutes Thursday, March 28, 2024, 7:30 PM City Council Chambers 1. Call to Order Present: Mayor Rebecca L Noah Casper, Council President Burtenshaw, Councilor Radford, Councilor Ziel-Dingman, Councilor Freeman, Councilor Francis; and Councilor Larsen Also present: All available Department Directors Micheal Kirkham, City Attorney Corrin Wilde, City Clerk 2. Pledge of Allegiance Councilor Freeman led those present in the Pledge of Allegiance. 3. Public Comment No one appeared. Mayor Casper addressed Councilor Radford’s concerns from a previous meeting on March 11th, that not listing dollar amounts for consent items could be seen as hiding information. She emphasized the City’s commitment to transparency and following open meeting laws. She explained that the consent agenda is used to efficiently approve routine items together in one motion. While printed agendas are concise, the full agenda packet with all documents and dollar amounts is available online and can be easily accessed on the city’s website as demonstrated by the City Clerk. Councilor Radford responded. 4. Consent Agenda A. Office of the Mayor 1. Appointments to City Boards, Committees, and Commissions Give consent to the new appointments of Scott Larson and Trevor Boyle to the Board of Adjustment, and to the reappointment of Mary Lund to the Idaho Falls Public Library Board of Trustees pursuant to Title 2 of the Idaho Falls City Code. B. Idaho Falls Power 1. IFP 24-19 Sugarmill Substation Upgrade - Transformer Purchase. Idaho Falls Power (IFP) solicited bids from qualified vendors to purchase a 46/12.5 Kv transformer for the Sugarmill Substation Upgrade. Four bids were received with Virginia - Georgia Transformer being the lowest responsive, responsible bidder. The base bid was $1,431,000 with a spare parts add-on of $21,000 for a total not-to-exceed cost of $1,452,000.00. 2. Idaho Falls Power Board Meeting Minutes. IFP Meeting Minutes for March 13, 2024.  680 Park Avenue City Council Meeting Idaho Falls, ID 83402 Minutes C. Municipal Services 1. Impact Fee Advisory Committee 2023 Annual Report. An Impact Fee Advisory Committee annual report is required pursuant to City Code 2-12-10. An overview of the annual report was provided at the Monday, March 25, 2024, City Council work session. 2. IF-24-12, Purchase of Superpave Hot Mix Asphalt for Public Works. Two bids were received for the purchase of Superpave hot mix asphalt to be used to repair and maintain city streets. The lowest responsive responsible bidder, H-K Contractors, for a total of $183,850.00 3. IF-24-13, 2024 Concrete Replacement for Public Works. Two bids were received. The total recommended contract award is based on a three-year average of concrete work completed, with CAP, LLC being the lowest bidder. The lowest responsive responsible bidder, CAP, LLC, for a total of $344,500.00 4. IF-24-11, 2024 Water Line Surface Repair for Public Works. A total of three bids were received with JM Concrete being the lowest bid based on 2023 project quantities. This purchase includes various units of curb and gutter, concrete, rebar, and plant mix to support water line surface repair projects. The lowest responsive responsible bidder, JM Concrete, for a total of $761,330.00 5. IF-24-08, Electrical & Variable Frequency Drive Equipment for Well 13 Project. This purchase is to replace electrical and variable frequency drive equipment for the Water Well 13 project. The lowest, responsive, responsible bids for items 1-4 to D&S Electric for a total of $87,300.00 and items 5-8 to L&S Electric for a total of $48,955.00 6. Treasurer’s Report for January 2024. A monthly Treasurer’s Report is required for City Council review and approval pursuant to Idaho Statutes Title 50-208. The attached document is the Treasurer’s report for January 2024. For the month-ending January 2024, cash and investments total $181.6M. Total fiscal year-to-date receipts received and reconciled to the general ledger were reported at $94.3M, which includes revenues of $44.5M for charges for services and intergovernmental revenues of $37.1M. Total fiscal year-to-date distributions reconciled to the general ledger were reported at $71.1M, which includes salary and benefits of $25.4M, operating costs of $33.2M, and capital acquisition/construction costs of $16.4M. D. Office of the City Clerk 1. Minutes from Council Meetings. Budget Planning Meeting March 23, 2024. 2. License Applications It was moved by President Burtenshaw, seconded by Councilor Francis to approve, accept, or receive all items on the Consent Agenda according to the recommendations presented. The motion was carried by  680 Park Avenue City Council Meeting Idaho Falls, ID 83402 Minutes the following vote: Aye – Councilors Freeman, Radford, Burtenshaw, Francis, Dingman, Larsen. Nay – None 5. Regular Agenda A. Public Works 1) Bid Rejection - Brodbecks Addition Water Line Improvements 2024. On Tuesday, March 18, 2024, bids were received and opened for the Brodbecks Addition Water Line Improvements 2024 project. The only bid received was $1,181,821.50 over the engineer’s estimate. Public Works staff reviewed the bid and concluded that the contract award was not in the best interest of the city. Director Fredericksen presented the item regarding the rejection of a bid received for a large waterline project that was scheduled for 2024. Only one bid was submitted, which came in $1.2 million over the engineer's estimate. After reviewing the single bid, City staff determined it was not in the city's best interest to accept it due to the significant cost overrun. They recommended rejecting the bid and rebidding the project in the fall of 2025 to attract more bidders. Director Fredericksen explained they hope to get better pricing by rebidding in the fall of next year. They also want to re-examine the project scope, as only the largest contractors in the area bid on it given the large size and scope. Narrowing the scope may attract more, smaller contractors to bid as well. Council President Burtenshaw commented that opening the bidding to more contractors gives them a chance to bid and appreciated the opportunity to rebid the project rather than accept the single high bid. She also commended the department and directors for their top-notch work for the city. Councilor Francis concurred. It was moved by Councilor Francis, seconded by Councilor Dingman to reject the single bid received for the Brodbecks Addition Water Line Improvements 2024 project. The motion was carried by the following vote: Aye – Councilors Larsen, Radford, Francis, Dingman, Burtenshaw, Freeman. Nay – None 5. Announcements Mayor Casper made the following announcements: • Zoo reopening in April after winter closure. • Public meeting on wastewater treatment plant next Wednesday, 6pm-7:30pm in Council Chambers. • Mayoral scholarship funds awarded same night. • Police awards and promotions next Wednesday afternoon. • Police complex ribbon cutting planned for later in April. • Easter this Sunday; hoping for good weather for egg hunts on Saturday. 6. Adjournment. There being no further business, the meeting adjourned at 7:50 PM s/ Corrin Wilde s/Rebecca L. Noah Casper Corrin Wilde, City Clerk + Rebecca L. Noah Casper, Mayor