City Council

680 Park Avenue City Council Meeting Idaho Falls, ID 83402 Minutes Thursday, October 10, 2024, 7:30 PM City Council Chambers 1. Call to Order Present: Mayor Rebecca L Noah Casper, Council President Burtenshaw, Councilor Radford, Councilor Ziel-Dingman, Councilor Freeman; and Councilor Francis. Absent: Councilor Larsen Also present: All available Department Directors Micheal Kirkham, City Attorney Corrin Wilde, City Clerk 2. Pledge of Allegiance Margaret Wimborne led those present in the Pledge of Allegiance. 3. Public Comment No one appeared. 4. Consent Agenda A. Office of the Mayor Appointments to City Boards, Committees, and Commissions New appointment of Jenna Price to serve on the Board of Adjustment pursuant to Title 2 of the Idaho Falls City Code. B. Municipal Services 1) Purchase of Replacement Equipment for Public Works, Street Division This purchase will replace unit 1523, a 2011 International Workstar 7600 SBA Patch Truck that has reached its useful life. Sufficient funding for this purchase is within the 2024/25 Public Works, Streets Division approved budget. C. Public Works 1) Bid Award - Sewer Line Rehabilitation Phase 2 On Tuesday, October 1, 2024, bids were received and opened for the Sewer Line Rehabilitation Phase 2 project. The tabulation of bid results is attached. The purpose of the proposed bid award is to facilitate a contract with the lowest responsive bidder to line the aging sewer and stormwater pipe throughout Idaho Falls. Cost allocation for this project will come from Wastewater Division funds. Sufficient funding and budget authority exist to complete the proposed improvements. D. Idaho Falls Power 1) 2024 Caterpillar 255 Compact Track Loader Serial number FL706441  680 Park Avenue City Council Meeting Idaho Falls, ID 83402 Minutes This purchase will add a multi-use loader to the Idaho Falls Power fleet for the purposes of excavation, snow removal, mowing, etc. E. Police Department 1) Leave Extension Request Officer Storer is currently on a leave of absence of without pay for 15 days approved by Chief Bryce Johnson. Pursuant to City Personnel Manual XXVI, the Mayor and Council must approve any request for more than fifteen (15) working days and stipulate the effect upon the employee’s eligibility for benefits and their continuous service period. F. Office of the City Clerk 1) Minutes from Council Meetings – 12 September 2024 2) License Applications It was moved by Council President Burtenshaw, seconded by Councilor Francis to approve, accept, or receive all items on the Consent Agenda according to the recommendations presented. The motion was carried by the following vote: Aye – Councilors Francis, Radford, Dingman, Burtenshaw, Freeman. Nay – None 5. Regular Agenda A. Community Development Services 1) Final Plat, Development Agreement, and Reasoned Statement of Relevant Criteria and Standards, Ivywood Division No. 5. The Planning and Zoning Commission considered this item at its December 5, 2023, meeting and unanimously voted to recommend approval of the final plat to the Mayor and City Council as presented. It was moved by Councilor Radford, seconded by Councilor Burtenshaw to approve the Development Agreement for the Final Plat for Ivywood Division No. 5 and give authorization for the Mayor and City Clerk to sign said agreement. The motion was carried by the following vote: Aye – Councilors Freeman, Radford, Burtenshaw, Francis, Dingman. Nay – None It was moved by Councilor Radford, seconded by Councilor Burtenshaw to accept or approve the Final Plat for Ivywood Division No. 5 and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. The motion was carried by the following vote: Aye – Councilors Radford, Francis, Dingman, Burtenshaw, Freeman. Nay – None It was moved by Councilor Radford, seconded by Councilor Burtenshaw to approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Ivywood Division No. 5 and give authorization for the mayor to execute the necessary documents. The motion was carried by the following vote: Aye – Councilors Dingman, Burtenshaw, Francis, Freeman, Radford. Nay – None B. Human Resources 1) Clock Pattern Premium Pay Policy  680 Park Avenue City Council Meeting Idaho Falls, ID 83402 Minutes The City Council allocated funding for an increase to the clock pattern premium pay in the 2024-2025 budget. This policy change will remove the rate from the policy and place it in the salary schedule. This item will have a cumulative effect of $30,000 which is accounted for in the 24-25 fiscal year budget. Director Darin Jones stated that this is an additional pay to the hourly rate for the employees who work between 7 pm and 7 am. He says through the budget process this year that rate was approved to go up by .25 cents an hour and he is proposing that we move the reference to that from the policy and place it on the salary schedule as it is part of the salary and can then be approved with the budget process. Director Jones noted that there was a 30-day time period for employees to comment on the proposed changes and there was only one comment made in support of this change. Council President Burtenshaw is pleased with this shift to a salary schedule, as it allows for more regular reviews and makes sense for the budget process. It was moved by Councilor Dingman, seconded by Councilor Francis to approve the Clock Pattern Premium Pay Policy as presented. The motion was carried by the following vote: Aye – Councilors Francis, Dingman, Freeman, Radford, Burtenshaw. Nay -None. C. Municipal Services 1) Bid IF-25-001, Chlorine, and Sodium Bisulfite for Public Works Bids for the annual purchase of chlorine and sodium bisulfite were received on Thursday, September 26, 2024. These chemicals are used for water and wastewater treatment operations. Funds for the purchase of the chemicals are budgeted within the Public Works 2024/25 water and wastewater operating budgets. It was moved by Councilor Burtenshaw, seconded by Councilor Francis to accept and approve the bids received from the lowest responsive and responsible bidders, Thatcher Company, Inc. for $434,700.00 and Oxarc for $76,140.00. The motion was carried by the following vote: Aye – Councilors Burtenshaw, Dingman, Radford, Freeman, Francis. Nay - None. 2) Impact Fee Affordable Housing Waiver for Thomas Development Director Alexander gave an overview of the request. Thomas Development has submitted an Impact Fee waiver application for the 8-unit senior housing development located on Hoopes Avenue. Included in the application is an overview of the Idaho Housing and Finance Association (IHFA) requirements and a copy of the Workforce Housing Funds Application submitted to the Idaho Housing and Finance Association. Thomas Development submitted a residential building permit application on October 3, 2023, for the 8-unit single-family senior housing development (Exhibit C) and a revised impact fee waiver application on September 24, 2024. The Impact Fee waiver is discussed in Section 10-8-8 C 1-3 of the City Code. If granted, this request would waive up to $12,656.40 in impact fees for the 8-unit single- family senior housing development. The City's ordinance requires that all waived fees be funded through a general fund revenue source. To that end, general funds were set aside in the fiscal year 2024-25 budget to cover the cost of waived impact fees. There is sufficient spending authority in that account to cover the value of this waiver if granted.  680 Park Avenue City Council Meeting Idaho Falls, ID 83402 Minutes It was moved by Councilor Burtenshaw, seconded by Councilor Francis to grant the impact fee affordable housing waiver for Thomas Development of $12,656.40. The motion was carried by the following vote: Aye – Councilors Francis, Radford, Dingman, Burtenshaw, Freeman. Nay - None. D. Public Works 1) Development Agreement for Homes at the Falls Director Fredericksen provided an overview. Homes at the Falls is a development occurring on property that was originally platted in Bonneville County and later annexed into the City. Special Conditions 2-10 summarize various items of work that need to be completed to develop the property. Public Works recommends approval of the Agreement. There is no financial obligation for this development. It was moved by Councilor Francis, seconded by Councilor Dingman to approve the Homes at the Falls Development Agreement and authorize the Mayor and the City Clerk to sign the necessary documents. The motion carried by the following vote: Aye – Councilors Freeman, Radford, Burtenshaw, Francis, Dingman. Nay - None. 2) Power Easement Vacation - Part of Instrument No. 507288, located near the Northwest Corner of North Yellowstone Highway and East Anderson Street The owner of the property in question has requested vacation of the easement. City staff members have reviewed the request and recommend approval. Director Fredericksen stated that is for the same property but two different vacations. He says the first one is for a power easement located near the NW corner of North Yellowstone Highway and Anderson Street. This is being requested by the developer as the power easement is no longer required because the original building that it originally served has been removed. The request has come forward and been reviewed by City staff that recommends approval so that the power service can be reapplied to a building at a different location in the future. It was moved by Councilor Francis, seconded by Councilor Dingman to approve the Easement Vacation Ordinance under a suspension of the rules requiring three complete and separate readings and request that it be read by title. The motion was carried by the following vote: Aye – Councilors Radford, Francis, Dingman, Burtenshaw, Freeman. Nay - None. At the request of Mayor Casper, the City Clerk read the ordinance by title only: ORDINANCE NO. 3589 AN ORDINANCE OF THE CITY OF IDAHO FALLS, IDAHO, A MUNICIPAL CORPORATION OF THE STATE OF IDAHO, PROVIDING FOR THE VACATION OF A PORTION OF AN EASEMENT LOCATED WITHIN THE CITY OF IDAHO FALLS AND LEGALLY DESCRIBED IN SECTION 1 OF THIS ORDINANCE; PROVIDING THAT TITLE TO SAID VACATED EASEMENT SHALL VEST AS SPECIFIED IN SECTION 3 OF THIS ORDINANCE; PROVIDING THAT THIS ORDINANCE SHALL BE IN FULL FORCE AND EFFECT FROM AND AFTER PASSAGE, APPROVAL, AND PUBLICATION ACCORDING TO LAW.  680 Park Avenue City Council Meeting Idaho Falls, ID 83402 Minutes 3) Storm Easement Vacation - Part of Instrument No. 507288, located near the Northwest Corner of North Yellowstone Highway and East Anderson Street The owner of the property in question has requested vacation of the easement. City staff members have reviewed the request and recommend approval. Director Fredericksen explained that this is for the same property. The storm line in the easement that protected the storm line is no longer needed and will be relocated to better facilitate building on a proposed site. It was moved by Councilor Francis, seconded by Councilor Dingman to approve the Easement Vacation Ordinance under a suspension of the rules requiring three complete and separate readings and request that it be read by title. The motion was carried by the following vote: Aye – Francis, Dingman, Freeman, Radford, Burtenshaw. Nay - None. At the request of Mayor Casper, the City Clerk read the ordinance by title only: ORDINANCE NO. 3590 AN ORDINANCE OF THE CITY OF IDAHO FALLS, IDAHO, A MUNICIPAL CORPORATION OF THE STATE OF IDAHO, PROVIDING FOR THE VACATION OF A PORTION OF AN EASEMENT LOCATED WITHIN THE CITY OF IDAHO FALLS AND LEGALLY DESCRIBED IN SECTION 1 OF THIS ORDINANCE; PROVIDING THAT TITLE TO SAID VACATED EASEMENT SHALL VEST AS SPECIFIED IN SECTION 3 OF THIS ORDINANCE; PROVIDING THAT THIS ORDINANCE SHALL BE IN FULL FORCE AND EFFECT FROM AND AFTER PASSAGE, APPROVAL, AND PUBLICATION ACCORDING TO LAW. 6. Announcements Columbus Day Holiday – City offices will be closed on Monday. Early Voting – Tuesday early voting will begin and be available for 3 weeks until the end of the month. Bonneville Metropolitan Planning Organization (BMPO) – The meeting is scheduled for Wednesday. Boo at the Zoo – Thursday, Friday, Saturday. Zoo Lights – a pleasant and fun walk through the zoo with Halloween decorations, is scheduled for Monday and Tuesday of the following week. Idaho Falls Regional Airport Board Meeting – The previously scheduled Idaho Falls Regional Airport Board meeting on Wednesday the 23rd has been rescheduled due to the director being out of town. A new date will be announced before the end of the year. Trunk-or-Treat Event – Real Heroes' Trunk-or-Treat sponsored by the Bonneville County Sheriff's Office, Idaho Falls Police Department, and Idaho Falls Fire Department is scheduled for Saturday, October 26th from 4-6 PM along Memorial Drive. High-Capacity Roadway Study Public Meeting – A public meeting on the high-capacity roadway study will be held on October 15th from 5-7 PM at the Skyline Event Center. This is for a presentation and to accept public comments. Idaho Falls Fire Department Recruit Academy Graduation – The Idaho Falls Fire Department recruit academy will be graduating on Friday at 3 PM at Station 1. 7. Executive Session The Executive Session is being called pursuant to the provisions of Idaho Code Section 74-206 (1)(f) to  680 Park Avenue City Council Meeting Idaho Falls, ID 83402 Minutes communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated, but imminently likely to be litigated. The Council will not reconvene in an open session after the executive session. The City Council of the City of Idaho Falls met in an Executive Session, on Thursday, October 10, 2024, in the City Annex Conference Room in the City Annex Building located at 680 Park Avenue in Idaho Falls at 8:05 p.m. It was then moved by Councilor Francis, seconded by Councilor Dingman, to move into Executive Session (at 8:04 p.m.). The Executive Session was called pursuant to the provisions of Idaho Code Section 74- 206(1)(f) to communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated, but imminently likely to be litigated. The Council will not reconvene in an open session. The motion was carried by the following vote: Aye - Councilors Freeman, Francis, Radford, Burtenshaw, Dingman. Nay – none Call to Order and Roll Call There were present: Mayor Rebecca L. Noah Casper Council President Lisa Burtenshaw Councilor Michelle Ziel Dingman Councilor John Radford Councilor Jim Freeman Councilor Jim Francis Also present: Michael Kirkham, City Attorney Jacob Beck, Assistant City Attorney Pam Alexander, Municipal Services Director Chief Bryce Johnson Director Chris Fredricksen Chief of Staff Margaret Wimborne Assistant Director Kerry Beutler Deputy Chief Paul Radford Parks Manager Josh Stephens 8. Adjournment. There being no further business, the meeting adjourned at 9:35 PM. s/ Corrin Wilde s/Rebecca L. Noah Casper Corrin Wilde, City Clerk Rebecca L. Noah Casper, Mayor +