City Council

680 Park Avenue City Council Meeting Idaho Falls, ID 83402 Minutes Thursday, November 14, 2024, 7:30 PM City Council Chambers 1. Call to Order Present: Mayor Rebecca L Noah Casper, Council President Burtenshaw, Councilor Radford, Councilor Ziel-Dingman, Councilor Freeman, Councilor Francis; and Councilor Larsen Also present: All available Department Directors Michael Kirkham, City Attorney Corrin Wilde, City Clerk 2. Pledge of Allegiance Elijah Garcia, a student at Skyline High School led those present in the Pledge of Allegiance. 3. Public Comment Danielle Stimpson represented her family/neighborhood and the local ice-skating community. She thanked the City for: Quickly addressing the severe flooding and sewer issues in her neighborhood in May 2023, completing the repairs before Thanksgiving: Installing a safety harness at the skating rink, which has given skating students more confidence and allowed them to land more advanced jumps, and providing additional ice time for the skating club to purchase. Braeden Ricks is a resident of Rexburg Idaho. Mr. Ricks has recently acquired a long-time-running Christmas lights display and has decided to face the light show on International Way, but there are concerns about illegal parking on that street. Mr. Ricks is requesting the Council consider modifying or removing the law prohibiting parking on International Way so that people can safely view the free holiday display. He explains the display has been a cherished tradition in the community, and the location near the airport helps set a welcoming tone for visitors to the city. Councilor Francis moved to remove item B. Fire Department (2) Stryker ProCare Maintenance Agreement from the consent agenda and put it on the Regular agenda as item 5 A 1. Seconded by Councilor Freeman. The motion was carried by the following vote: Aye – Councilors Larsen, Burtenshaw, Dingman, Freeman, Francis, Radford. Nay – None Council President Burtenshaw requested that the agenda be amended to include an Executive Session at the end of the meeting listed as item 7. The good faith reason that it was not included on the agenda is that some new information has come to light today that Council members should be made aware of to discuss the legal ramifications of and legal options for pending litigation or controversies not yet being litigated but imminently likely to be litigated. The Council will not reconvene after the executive session.  680 Park Avenue City Council Meeting Idaho Falls, ID 83402 Minutes Seconded by Councilor Radford. The motion was carried by the following vote: Aye – Councilors Larsen, Burtenshaw, Dingman, Freeman, Francis, Radford. Nay – None. 4. Consent Agenda A. Office of the Mayor Appointments and Reappointments to City Boards, Committees, and Commissions. Give consent to the reappointment of Matt Hill to the Parks & Recreation Commission, of Bradley Bugger and Brian McGiff to the Golf Advisory Board, and of Matt Hill and Sam Ellsworth to the Shade Tree Committee pursuant to Idaho Falls City Code Title 2 Chapters 5, 6 and 10 respectively. In addition, give consent to the new appointment of Mara Hill to the Shade Tree Committee pursuant to Idaho Falls Code Title 2 Chapter 10 B. Fire Department 1) Purchase of two (2) 2024 North Star 153-1 ambulances. This purchase will access Houston-Galveston Area Council (H-GAC), a cooperative government procurement organization, based upon H-GAC Contract AM10-20 to replace two current fire department ambulances. These two (2) ambulances have met their life expectancy and are scheduled for replacement as Municipal Equipment Replacement Fund (MERF) purchases. Approval to place these ambulances in the production line was given during the FY24 budget discussions in July 2023. These ambulances are now ready for inspection, delivery, and final payment. C. Public Works 1) Bid Award - Pancheri Trail Phase 2 On Tuesday, November 5, 2024, bids were received and opened for the Pancheri Trail Phase 2 project. The tabulation of bid results is attached. The purpose of the proposed bid award is to facilitate pedestrian guardrail construction on the Pancheri Bridge. D. Municipal Services 1) Purchase Replacement Equipment for Parks and Recreation. This purchase will replace unit 6808, a 2009 JCB backhoe that has reached the end of its useful life. Sufficient funding for this purchase is located within the 2024/25 Parks and Recreation Municipal Equipment Replacement Fund (MERF) budget. 2) Bid IF-25-003, Purchase Road Salt for Public Works. On October 25, 2024, bids were received for the annual purchase of road salt. This purchase will provide approximately 3,000 tons of road salt for the Public Works Department, Streets Division. Sufficient funding for this purchase is located within the 2024/25 Public Works, Streets Division operating budget. 3) Purchase Replacement Equipment for Public Works, Streets Division. This purchase will replace unit 1506, a 2005 CAT Hydro Excavator that has reached the end of its useful life. Sufficient funding for this purchase is located within the 2024/25 Public Works, Streets Division approved budget. 4) Purchase of in-car Motorola Radios for Police Department This request is to purchase the annual budgeted in-car radios for the Police Department. The Motorola radios were authorized by the City Council as a sole source vendor on December 10, 2020. Last fiscal  680 Park Avenue City Council Meeting Idaho Falls, ID 83402 Minutes year, the Police Department received approval to purchase 18 in-car radios for a total of $97,896.42. Sufficient funding for this purchase is included within the 2024/25 Police Department equipment budget. D. Office of the City Clerk 1) Minutes from Council Meetings These are from the 24 October 2024 City Council Meeting, 14 March 2024 City Council Meeting, 18 September 2023 City Council Special Meeting and 30 March 2023 City Council Meeting. 2) License Applications It was moved by President Burtenshaw, seconded by Councilor Larsen to approve, accept, or receive all items on the Consent Agenda according to the recommendations presented. The motion carried by the following vote: Aye – Councilors Dingman, Radford, Francis, Burtenshaw, Larsen, Freeman. Nay – None 5. Regular Agenda A. Fire Department 1) Approval of Stryker ProCare Maintenance Agreement Chief Nelson stated that this item was removed from the consent agenda because, within the agreement upon double checking, it was discovered that not all the devices were listed. The contractor redid the contract to include the devices that were previously left off and that changed the dollar amount. $106,612.20 over the course of 3 years with an adjustment of $4,833 for those 3 years or $1,611 annually. Everything else in the contract will remain the same. It was moved by Councilor Francis, seconded by Councilor Freeman to approve the 3 years of the Stryker ProCare Maintenance Agreement as amended adding $4,833 over the 3 years. The agreement is between the City and Stryker Sales LLC. and gives authorization for the Mayor and City Clerk to sign the necessary documents. The motion carried by the following vote: Aye – Councilors Burtenshaw, Larsen, Radford, Dingman, Freeman, Francis. Nay – None B. Municipal Services 1) Additional Spending Authority for Professional Audit Services Director Alexander appeared. On August 8, 2024, the City Council approved the professional audit services contract with Moss Adams for an estimated amount of $155,000. This original contract amount included comprehensive audit services and the completion of one single audit for the Idaho Falls Regional Airport, FAA, and AIP program. Following the contract approval, and after consultation with the Finance team and Moss Adams Audit team, it was determined three additional single audits would be required for the Transit GIFT Program, Fire Department SAFER grant, and American Rescue Plan Act (ARPA) grants funds. The single audits will provide required compliance audit documentation for these federally funded programs. The additional $36,000 for the three additional single audits brings the total contract amount for Moss Adams to $191,000.  680 Park Avenue City Council Meeting Idaho Falls, ID 83402 Minutes Councilor Freeman asked if Director Alexander had identified a funding source for the $36,000. Director Alexander stated that the funding source goes back to the single audit. It was moved by Councilor Larsen, seconded by Councilor Burtenshaw to approve additional spending authority for the professional audit services contract with Moss Adams, LLP, in the amount of $36,000 and authorize the Mayor to sign the necessary documents (The motion carried by the following vote: Aye – Councilors Freeman, Francis, Larsen, Radford, Burtenshaw, Dingman. Nay -None. C. Public Works 1) State Local Agreement and Resolution with the Idaho Transportation Department (ITD) for the Anderson Street Railroad Crossing Director Fredericksen gave an overview of the State Local Agreement for construction and a Resolution with the Idaho Transportation Department (ITD) for the Anderson Street Railroad Crossing. The proposed project involves constructing necessary appurtenances to support new railroad safety equipment to be installed by the Union Pacific Railroad. The total Federal funding available for this project is $300,000.00. The city has no financial match required to utilize these funds and will be reimbursed for the cost of construction. It was moved by Councilor Larsen, seconded by Councilor Francis to approve the State Local Agreement and Resolution with the Idaho Department of Transportation (ITD) for the Anderson Street Railroad Crossing and authorize the Mayor and City Clerk to sign the necessary documents. The motion carried by the following vote: Aye – Councilors Francis, Dingman, Freeman, Larsen, Radford, Burtenshaw. Nay - None. D. Police Department 1) Revisions to the Police Personnel Manual The Police Personnel Manual (PPM) undergoes periodic revisions, which require a 30-day notice to employees for comments on proposed changes before being presented to the Council for approval. Chief Johnson provided an explanation of the latest revisions. These revisions were discussed at the City Council work session on October 7, 2024, and subsequently sent to all IFPD employees on October 8, 2024. Chief Johnson also met with various employee groups to explain the changes. The 30-day comment period ended without any official written comments. However, some patrol officers suggested setting the Holiday bank at 152 hours. Additionally, the IFPD professional staff, who are currently covered by the City Holiday policy, expressed a preference to be included under the PPM Holiday rule. Chief Johnson noted that, during the work session the Council had requested a few changes to the policy. These included reinstating a paragraph about the grievance process and addressing concerns about new short-term employees receiving holiday time upfront, which would require the city to pay out all the holiday time if they leave soon after. These adjustments have been made as requested by the Council.  680 Park Avenue City Council Meeting Idaho Falls, ID 83402 Minutes It was moved by Councilor Freeman, seconded by Councilor Larsen to approve the revisions to the Police Personnel manual as presented. The motion carried by the following vote: Aye – Councilors Radford, Freeman, Burtenshaw, Francis, Dingman, Larsen. Nay - None. 6. Announcements The police department has installed a drug drop box available 24/7 to the public in the foyer of the police department located on Northgate Mile. Proper disposal of medications is encouraged to prevent environmental risks. A Fentanyl Town Hall is scheduled for Tuesday at Talyor View Middle School from 6:30-8:00 PM. The event will feature the US Attorney and experts from various fields to discuss the fentanyl crisis and the city’s response. The goal is to provide public education and awareness on the fentanyl issue. The Downtown Holiday Tre Lighting and Holiday Market are scheduled for the next Saturday. The tree lighting is at 6 PM, and the market starts at 4 PM. The event is a collaborative effort between the City’s Parks and Recreation Department and the Idaho Falls Downtown Development Corporation. City Council meeting Schedule Adjustment for Thanksgiving: The regular Thursday night Council meeting is moved to Tuesday for the Thanksgiving week. A Work Session will be held on Monday, followed by the Council meeting on Tuesday. The schedule adjustment is to accommodate the holiday. 7. Executive Session: The Executive Session is being called pursuant to the provisions of Idaho Code Section 74-206 (1)(f) to communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated, but imminently likely to be litigated. The Council will not reconvene in an open session after the Executive Session. The City Council of the City of Idaho Falls met in an Executive Session, on Thursday, November 14, 2024, in the City Annex Conference Room in the City Annex Building located at 680 Park Avenue in Idaho Falls at 8:15 p.m. It was then moved by Councilor Burtenshaw, seconded by Councilor Francis, to move into Executive Session (at 8:09 p.m.). The Executive Session was called pursuant to the provisions of Idaho Code Section 74 206(1)(f) to communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated, but imminently likely to be litigated. The Council will not reconvene in an open session. The motion was carried by the following vote: Aye - Councilors Dingman, Burtenshaw, Francis, Freeman, Larsen, Radford. Nay – none Call to Order and Roll Call There were present: Mayor Rebecca L. Noah Casper Council President Lisa Burtenshaw Councilor John Radford  680 Park Avenue City Council Meeting Idaho Falls, ID 83402 Minutes Councilor Kirk Larsen Councilor Jim Freeman Councilor Jim Francis Also Present: Michael Kirkham, City Attorney Bryce Johnson, Chief of Police Jeremy Galbraith, Deputy Chief Margaret Wimborne, Chief of Staff The Executive Session was called pursuant to the provisions of Idaho Code Section 74-206(1)(f) to communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated, but imminently likely to be litigated. 8. Adjournment. There being no further business, the meeting adjourned at 9:25 PM. s/ Corrin Wilde s/Rebecca L. Noah Casper Corrin Wilde, City Clerk Rebecca L. Noah Casper, Mayor +