City Council

Board of Directors Meeting Minutes April 8, 2025 | 9:00 a.m. | Willard Arts Center Board of Directors Attendees: Brandi Newton, Jake Durtschi, Chip Langerak, Lisa Farris, Shanon Taylor, Jill Hansen, Councilwoman Michelle Ziel-Dingman, Kevin Cutler, Jake Durtschi, Matt Jacobsen, Caitlyn Long IFDDC Staff: Bryan Chaffin, Kerry Hammon, Lacey Marie, and Juan Hernandez Guest: Michelle Covert, Executive Director, Visit Idaho Falls Topics Discussed: • Review March 11, 2025, meeting minutes. Motion to approve, seconded, no opposed. Motion passed. • Director's Report (Bryan Chaffin): o Flower Sponsorships: We are getting more sponsors each week with additional public outreach. o Pay to Park: The Parking Committee continues to meet monthly. Bryan and Kerry met with Community Development Services and the City’s Public Information Officer to discuss signage and parking. As requested by the Board, they completed the Public Outreach Planning tool to assist with public outreach. o Lacey, Kerry, and Bryan presented at a recent Idaho Falls Civitan Club luncheon. o Lisa Farris instructed IFDDC that the façade grant money could also be used to make improvements to community centers. Bryan and Kerry have two projects in mind for the funding, one to be completed this year and one next year. o IFDDC staff met with Manwaring to discuss a new website design. Matt suggested that staff get one more quote to do our due diligence. • Event Update (Lacey Marie) o St. Paddy’s Day on Park. o Find the Easter Bunny and LK Adult Easter Egg Hunt and Bar Hop (new event). o Spring Brew will be held May 3 at the Broadway Plaza, and planning is underway. • Financial report (Brandi Newton) o Beautification - Spring flowers are pre-paid. o Telephone/Internet budgeted for the website ($7,500). o Motion to accept the financials. Motion made and seconded, no opposed.  • Façade Improvement Grant (Lisa Farris) o There’s just over $73,000 in the 2023/2024 grant. o We just finished Century 21 High Desert’s awning and will be completing another facade improvement for Century 21 High Desert. o Jim Pletcher was approached about using the grant to make improvements to the front of the City Bagel/IFDDC building where the old, wood flower bed is deteriorating. o Lisa will continue working with Bryan and Kerry on improvements on the two community centers. o Chip suggested communicating to downtown businesses that they can also get brick improvements with the grant funds. • City Update (Caitlyn Long) o No city updates for this meeting. o Come see CDS if you are looking for building plans. • Guest: Introduction of Michelle Covert, Executive Director of Visit Idaho Falls. She is working to reengage Visit Idaho Falls, to collaborate, and work together to assist with tourism. The meeting was adjourned at 9:38 am. The next board meeting will be Tuesday, May 13, 2025, at 9:00 a.m. at the Willard Arts Center. Reviewed & approved by Bryan Chaffin and the Board of Directors. Respectfully submitted by Kerry Hammon, IFDDC Operations Manager.  WAR BONNET ROUND UP RODEO ADVISORY COMMITTEE Thursday, March 27th, 2025 Recreation Center 11:00 a.m. Members in Attendance: K. Jones, K. Staten, B. Robertson, B. Skinner, P. Holm, T. Fonnesbeck, S. Woolstenhulme, J. Moad Members not in Attendance: J. Newgard, R. Buchan, E. Grossarth, C. Horsley Call to Order K. Jones called the meeting to order at 11:04 Approval of Minutes B. Skinner motioned to approve the February 27th minutes. T. Fonnesbeck seconded. All in favor. Director Updates – P. Holm P. Holm reported on the following: • P. Holm updated the committee on the status of designing our advertising cutouts. R. Buchan has several designs and will order when our outlets decide what type they want at their location. • He advised that the banner program in Idaho Falls, has some spots normally reserved for Idaho Falls Power, that we might be able to use for War Bonnet banners if we still have them. K. Staten will check with the Idaho Falls Power Director on a possible trade for these banner spots. • The Las Vegas ticket outlet e-mailed P. Holm and the printed NFR tickets should be available by late April. Chair Report/Production – K. Jones K. Jones reported on the following:  • K. Jones recently sent out the 2022 WBR Strategic Plan and would like committee members to plan a time to discuss key performance indicators. • She asked all committee members to come up with ideas for the celebration of the 115th War Bonnet. • K. Jones was contacted by a potential 2nd PRCA photographer. There was group discussion on whether a second photographer is necessary, and the pros and cons. P. Holm reminded members we need to consider our budget. • K. Jones asked committee members their thoughts on donating tickets/swag bag for Miss Wilderness Circuit who is raising funds for her travels. It was agreed that we would donate two Thursday night tickets and some swag for the raffle. • K. Jones asked members whether we should combine the Justin Committee Selection with the Volunteer of the Year or keep them separate. Following group discussion, S. Woolstenhulme motioned to keep them separate. B. Skinner seconded. All in favor. • Each member was given a slip of paper to right down their first and second choice for Volunteer of the Year. P. Holm counted the votes, and Janet Cozokos was named Volunteer of the Year. Committee Reports Tribal Relations – S. Woolstenhulme S. Woolstenhulme reported on the following: • S. Woolstenhulme reached out to Tyson Shay and offered him a spot singing, dancing or drumming at our next event. She also talked to him about tribal veterans. • She also reached out to our tribal dancer Sallyanne who is happy to return this year and will talk to other dancers. Sallyanne suggested Rose as a contact regarding the tribal vets. Military Affairs/American Legion – B. Skinner B. Skinner reported on the following: No updates Vice Chair/Hospitality/Sponsorship – K. Staten K. Staten reported on the following: • The Civitan Club has confirmed their Alive After 5 presence at this year’s kick off. • She has finalized a $65.00 price for tables under the Coors Tent that will also include a dinner. Marketing/Advertising/Tickets – R. Buchan (absent) Facilities & Grounds & Security – J. Stephens & J. Moad J. Moad reported on the following: • He asked the committee for a number to give to the Health Department regarding the use of the restroom that we are moving closer to the contestant area. Committee members think that this restroom would get about fifty users a day during the event. J.  Moad is planning to have the restroom door key padded, and we can give that code to production officials and the stock contractor’s crew. • J. Moad advised a ticket booth has been acquired from I.S.U. and will be placed at the front gates on the pad. It can be used for the prepaid customer check in. • He needs to know when the cans will be wrapped so his crew can get them cleaned and ready. K. Staten will let him know. Communications/Public Information – E. Grossarth (absent) Youth Rodeo/Family Night – C. Horsley (absent) Livestock Welfare – B. Robertson No Updates Outreach – T. Fonnesbeck T. Fonnesbeck reported on the following: • T. Fonnesbeck discussed the coroplast signs we used last year at the golf course, to advertise the War Bonnet. He’s trying to determine if placing these signs at the courses is worth the investment. He will check with the courses and see if they still have the signs and determine how to move forward. • He advised that Riverside Boot & Saddle provided the trailer last year for the parade and he wonders if we should ask any of our other sponsors if they want to provide a trailer with their signage for the parade. Adjournment Meeting adjourned at 12:20 p.m. Next Meeting to be held Thursday, April 24th.