City Council

City Council Members City Council Members Polly Singer Eardley Mark Showalter David Lusby Todd Stone Tammy Lusby Mitchell Connie Tackett Karen Tingle-Sames Marvin Thompson Tom Prather, Mayor Georgetown City Council Meeting February 24, 2020 6:00 pm AGENDA 1. Call to Order 2. Roll Call 3. Approval of Minutes 4. Receipt of Check Register 5. Public Comments 6. Mayor’s Comments -Revenue Forecasting 7. GMWSS a) Approval of Purchase Order to GRW in the Amount of $76,989.80 b) Approval of Purchase Order to GRW in the Amount of $150,602.12 c) Approval of Purchase Order to Evoqua Water Technologies in the Amount of $48,870.00 d) Approval of Purchase Order to Hexagon Technologies Inc. in the Amount of $61,400.00 8. City Attorney a) Resolution Approving CDBG Antidisplacement Policy b) Resolution Approving CDBG Procurement Policy c) Resolution Approving CDBG Cost Overrun Policy d) Resolution Approving CDBG Section 3 Policy e) Resolution Approving New Access Point on the Bypass f) First Reading of Amendment Creating IRS Regulations Rolling Conformity – Sponsors Connie Tackett and David Lusby 9. Finance – Second Reading of Amendment to Budget Ordinance - Sponsors Connie Tackett and David Lusby 10. Fire Department-Resolution Approving Application for Assistance to Firefighters Grant (“AFG”) Funding 11. Council Comments 12. Adjourn 100 North Court Street • Georgetown, KY 40324 • (502) 863-9800 • Fax (502) 863-9810 EOE Georgetown City Council Meeting Minutes of 02/10/2020 Page 1 of 2 Georgetown City Council Meeting February 10, 2020 6:00 pm The meeting of the Georgetown City Council was called to order by Tom Prather. All members being present, Councilmember Singer Eardley led the pledge after a moment of silence. 1. Minutes A motion was made by Councilmember Thompson and seconded by Councilmember Stone to approve the minutes from the City Council meeting January 27, 2020. The motion was unanimously approved. 2. Acknowledgement Receipt of Check Register Mayor Prather requested that council acknowledge receipt of the check register. Council members all acknowledged such receipt. 3. Public Comments a) Approval of lane closure on Main Street April 10th at 5:00 pm for Live Stages of the Cross. A motion for approval was made by Councilmember Tngle- Sames and seconded by Councilmember Lusby Mitchell. The motion was unanimously approved. b) Approval of street closure on Clinton between Broadway and Ely Ally for The Church of the Holy Trinity anniversary celebration August 22nd. A motion for approval was made by Councilmember Thompson and seconded by Councilmember Tingle-Sames. The motion was unanimously approved. 4. Mayor’s Comments a) Executive Order approving the appointment of Bryan Langlands to the Board of Ethics. A motion for approval was made by Councilmember Tackett and seconded by Councilmember Stone. The Motion was unanimously approved. b) Executive Order approving the appointment of Patsy Rich to the Georgetown Housing Authority Board. A motion for approval was made by councilmember Lusby and seconded by Councilmember Tackett. The Motion was unanimously approved. c) Executive Order approving the appointment of Donald Sparks to the Georgetown Housing Authority Board. A motion for approval was made by councilmember Thompson and seconded by Councilmember Lusby Mitchell. The Motion was unanimously approved. 5. GMWSS a) Approval of purchase order to Clark Electric Company Inc. A motion for approval was made by Councilmember Stone and seconded by Councilmember Tackett. The motion was unanimously approved. Georgetown City Council Meeting Minutes of 02/10/2020 Page 2 of 2 b) Approval of purchase order to Layne Christensen Company. A motion for approval was made by Councilmember Stone and seconded by Councilmember Tackett. The motion was unanimously approved. 6. City Attorney a) Second reading of annexation ordinance 185 Industry Road. A motion for approval was made by Councilmember Thompson and seconded by Councilmember Tingle-Sames. The motion passed 8-0. b) Second reading of zone change ordinance 185 Industry Road. A motion for approval was made by Councilmember Thompson and seconded by Councilmember Singer Eardley. The motion passed 8-0. c) Municipal Order approving real property surplus. A motion to approve the Municipal Order after removing the words, “by public auction”, was made by Councilmember Tackett and seconded by Councilmember Stone. The motion was unanimously approved. 7. City Engineer a) Resolution approving an amendment to CMAQ agreement. A motion for approval was made by Councilmember Tackett and seconded by Councilmember stone. The motion was unanimously approved. b) Municipal Order accepting streets in the Villages of Lanes Run. A motion for approval was made by Councilmember Thompson and seconded by Councilmember Tackett. The motion was unanimously approved. 8. Police Municipal Order approving items for surplus. A motion for approval was made by Councilmember Tingle-Sames and seconded by Councilmember Stone. The motion was unanimously approved. 9. Public Works Municipal Order approving the purchase of a Herbies. A motion for approval was made by Councilmember Thompson and seconded by Councilmember Stone. The motion was unanimously approved. There being no further business Mayor Prather adjourned the meeting. APPROVED ______________________________ Tom Prather, Mayor ATTESTED BY: _________________________________ Tracie Hoffman, City Clerk-Treasurer  Georgetown, City of Check Report by Check Number Bank: 1C - CENTRAL BANK & TRUST Check Dates: 2/10/2020 to 2/29/2020 Payment Method: Checks, ACH, EFT As Of Check Cashed Date: 2/10/2020 to 2/29/2020 Vendors: 10THPLAN to zWOODFEXC Include Voids: No Checks: 00 to 99999999999 Check Status: Cashed And Outstanding Check Number Check Date Vendor Code Vendor Name Check Type Check Status Cashed Date Void Amount Amount Bank: 1C - CENTRAL BANK & TRUST 0000106563 02/14/2020 AZTOWING A & Z TOWING & RECOVERING Check Outstanding $0.00 $90.00 0000106564 02/14/2020 AMERICANTIRE AMERICAN TIRE DISTRIBUTORS Check Outstanding $0.00 $468.24 0000106565 02/14/2020 SUPERIORTRADE AMERICAN TRADE MARK CO. DIV OF SU Check Outstanding $0.00 $69.50 0000106566 02/14/2020 SCOTTGRO American Welding and Gas Check Outstanding $0.00 $238.48 0000106567 02/14/2020 ATT AT&T Check Outstanding $0.00 $111.55 0000106568 02/14/2020 BROWNELL BROWNELLS INC. Check Outstanding $0.00 $132.98 0000106569 02/14/2020 CAREHERE CARE HERE LLC Check Outstanding $0.00 $4,642.82 0000106570 02/14/2020 CENKYVET CENTRAL KY VETERINARY Check Outstanding $0.00 $80.20 0000106571 02/14/2020 CENKYLAN CENTRAL KY.LANDFILL Check Outstanding $0.00 $10,024.70 0000106572 02/14/2020 CLERK Claudia Costello Check Outstanding $0.00 $25.15 0000106573 02/14/2020 CLERK Leetta Strane Check Outstanding $0.00 $48.13 0000106574 02/14/2020 SADEVILLE CITY OF SADIEVILLE Check Outstanding $0.00 $525.00 0000106575 02/14/2020 CLARKEPO CLARKE POWER SERVICE INC. Check Outstanding $0.00 $1,043.73 0000106576 02/14/2020 DELAPLAI DELAPLAIN DISPOSAL CO. Check Outstanding $0.00 $39.90 0000106577 02/14/2020 DELTADEN DELTA DENTAL OF KENTUCKY Check Outstanding $0.00 $14,622.23 0000106578 02/14/2020 EMPLOYEEREIMB AARON MILLER Check Outstanding $0.00 $74.84 0000106579 02/14/2020 EMPLOYEEREIMB Scott Blackburn Check Outstanding $0.00 $140.00 0000106580 02/14/2020 ENTERPRISEF ENTERPRISE FM TRUST Check Outstanding $0.00 $49,073.09 0000106581 02/14/2020 FDSAS FIRE DEPARTMENT SERVICE & SUPPLY Check Outstanding $0.00 $2,398.00 0000106582 02/14/2020 FIRESERV FIRE SERVICE TESTING CO. Check Outstanding $0.00 $1,125.00 0000106583 02/14/2020 GALLS GALLS, LLC Check Outstanding $0.00 $931.40 0000106584 02/14/2020 GTSCTOUR GEORGETOWN/SCOTT COUNTY TOURIS Check Outstanding $0.00 $20,000.00 0000106585 02/14/2020 HAMILRYK HAMILTON RYKER Check Outstanding $0.00 $1,679.91 0000106586 02/14/2020 OFFUTTHARRY HARRY OFFUTT Check Outstanding $0.00 $700.00 0000106587 02/14/2020 HIGHBRID HIGHBRIDGE SPRING WATER Check Outstanding $0.00 $13.35 0000106588 02/14/2020 HOTSYEQU HOTSY EQUIPMENT COMPANY Check Outstanding $0.00 $275.00 0000106589 02/14/2020 INDIANA INDIANA SAFETY & SUPPLY COMPANY Check Outstanding $0.00 $184.80 0000106590 02/14/2020 INTERTOW INTERSTATE TOWING Check Outstanding $0.00 $195.00 0000106591 02/14/2020 KYUNIFOR KENTUCKY UNIFORMS, INC. Check Outstanding $0.00 $1,495.30 0000106592 02/14/2020 KYMOTORS KOI ENTERPRISES Check Outstanding $0.00 $150.56 0000106593 02/14/2020 KYDEFLOA KY EMPLOYEES DEFF COMP Check Outstanding $0.00 $7,643.00 0000106594 02/14/2020 KYUTILIT KY UTILITIES COMPANY Check Outstanding $0.00 $845.90 0000106595 02/14/2020 LFUCG LEX.-FAYETTE URBAN COUNTY Check Outstanding $0.00 $829.17 0000106596 02/14/2020 LEXTRUCK LEXINGTON TRUCK SALES Check Outstanding $0.00 $577.58 0000106597 02/14/2020 MOSESS MOSESS INC. Check Outstanding $0.00 $217.61 2/21/2020 10:34 AM Page 1 of 3 V.4.6  As Of Check Cashed Date: 2/10/2020 to 2/29/2020 Check Number Check Date Vendor Code Vendor Name Check Type Check Status Cashed Date Void Amount Amount 0000106598 02/14/2020 MUTUALOF MUTUAL OF OMAHA Check Outstanding $0.00 $5,857.44 0000106599 02/14/2020 JUETTHEA PAT JUETT HEATING AIR INC Check Outstanding $0.00 $125.50 0000106600 02/14/2020 PURCHASE PURCHASE POWER Check Outstanding $0.00 $217.96 0000106601 02/14/2020 PURCHASE PURCHASE POWER Check Outstanding $0.00 $159.97 0000106602 02/14/2020 QUILL QUILL Check Outstanding $0.00 $427.63 0000106603 02/14/2020 ROBERTSHEAVY ROBERTS HEAVY DUTY TOWING Check Outstanding $0.00 $320.00 0000106604 02/14/2020 SSTIRELE S & S TRUCK TIRE CENTER Check Outstanding $0.00 $1,079.19 0000106605 02/14/2020 SANREFUND BEN HERZOG Check Outstanding $0.00 $30.00 0000106606 02/14/2020 SCCLERK SCOTT COUNTY CLERK Check Outstanding $0.00 $874.00 0000106607 02/14/2020 SCFISCAL SCOTT COUNTY FISCAL COURT Check Outstanding $0.00 $304,045.41 0000106608 02/14/2020 SOUSTATE SOUTHERN STATES CO-OP Check Outstanding $0.00 $2,185.79 0000106609 02/14/2020 SPECTRUME SPECTRUM ENTERPRISE Check Outstanding $0.00 $376.47 0000106610 02/14/2020 SUPERIOR SUPERIOR HOSE & FITTINGS Check Outstanding $0.00 $460.78 0000106611 02/14/2020 TUSACONS TUSA CONSULTING SERVICES II, LLC Check Outstanding $0.00 $14,200.20 0000106612 02/14/2020 TYLERTECH TYLER TECHNOLOGIES, INC. Check Outstanding $0.00 $2,917.16 0000106613 02/14/2020 WOODLAND WOODLAND TREE CARE,INC. Check Outstanding $0.00 $975.00 0000106614 02/14/2020 YOUNGERI YOUNGER INC. Check Outstanding $0.00 $150.00 0000106615 02/17/2020 BGAREADE BLUEGRASS AREA DEV. DIST. Check Outstanding $0.00 $10,000.00 0000106616 02/17/2020 EDDAVISC ED DAVIS COMMUNITY INC. Check Outstanding $0.00 $200.00 0000106617 02/17/2020 GTCHAMBE GEO. CHAMBER OF COMMERCE Check Outstanding $0.00 $615.00 0000106618 02/17/2020 KLCINSUR KENTUCKY LEAGUE OF CITIES Check Outstanding $0.00 $8,936.42 0000106619 02/17/2020 LEANBUSINESS LEAN BUSINESS SOLUTIONS, LLC Check Outstanding $0.00 $750.00 0000106620 02/17/2020 NAACP NAACP Check Outstanding $0.00 $140.00 0000106621 02/20/2020 SCOTTGRO American Welding and Gas Check Outstanding $0.00 $61.56 0000106622 02/20/2020 BOUNDTREE BOUND TREE MEDICAL, LLC Check Outstanding $0.00 $468.23 0000106623 02/20/2020 CENTEQUI CENTRAL EQUIPMENT Check Outstanding $0.00 $400.75 0000106624 02/20/2020 CLARKEPO CLARKE POWER SERVICE INC. Check Outstanding $0.00 $250.92 0000106625 02/20/2020 EMPLOYEEREIMB WILLIAM TRAVIS MURPHY Check Outstanding $0.00 $61.00 0000106626 02/20/2020 EMPLOYEEREIMB ERIC COLSON Check Outstanding $0.00 $60.00 0000106627 02/20/2020 EMPLOYEEREIMB Chad Smith Check Outstanding $0.00 $141.43 0000106628 02/20/2020 EMPLOYEEREIMB BLAKE LIZER Check Outstanding $0.00 $159.95 0000106629 02/20/2020 FINLEYFI FINLEY FIRE Check Outstanding $0.00 $14,569.48 0000106630 02/20/2020 GALLS GALLS, LLC Check Outstanding $0.00 $1,589.45 0000106631 02/20/2020 GSCEMS GSCEMS Check Outstanding $0.00 $150.00 0000106632 02/20/2020 HAIXNORT HAIX NORTH AMERICA Check Outstanding $0.00 $381.75 0000106633 02/20/2020 HAMILRYK HAMILTON RYKER Check Outstanding $0.00 $91.00 0000106634 02/20/2020 HURSTOFF HURST OFFICE SUPP. LLC Check Outstanding $0.00 $371.06 0000106635 02/20/2020 INDIANA INDIANA SAFETY & SUPPLY COMPANY Check Outstanding $0.00 $186.56 0000106636 02/20/2020 KYUNIFOR KENTUCKY UNIFORMS, INC. Check Outstanding $0.00 $119.85 0000106637 02/20/2020 KYMOTORS KOI ENTERPRISES Check Outstanding $0.00 $39.32 0000106638 02/20/2020 KYUTILIT KY UTILITIES COMPANY Check Outstanding $0.00 $781.67 0000106639 02/20/2020 MONSTER MONSTER TECHNOLOGY, LLC Check Outstanding $0.00 $278.36 0000106640 02/20/2020 MUNEQUIP MUNICIPAL EQUIPMENT, INC Check Outstanding $0.00 $234.45 0000106641 02/20/2020 NETGAINT NETGAIN TECHNOLOGIES INC. Check Outstanding $0.00 $1,746.89 0000106642 02/20/2020 JUETTHEA PAT JUETT HEATING AIR INC Check Outstanding $0.00 $266.67 0000106643 02/20/2020 QUILL QUILL Check Outstanding $0.00 $2,083.58 2/21/2020 10:34 AM Page 2 of 3 V.4.6  As Of Check Cashed Date: 2/10/2020 to 2/29/2020 Check Number Check Date Vendor Code Vendor Name Check Type Check Status Cashed Date Void Amount Amount 0000106644 02/20/2020 TRUCKPRO TRUCKPRO/AWR LEXINGTON Check Outstanding $0.00 $62.40 0000106645 02/20/2020 VOGELPOH VOGELPOHL FIRE EQUIPMENT Check Outstanding $0.00 $4,982.60 0000106646 02/20/2020 WEXFLEET WEX BANK Check Outstanding $0.00 $29,429.49 1C - CENTRAL BANK & TRUST Total: $0.00 $534,724.46 Grand Total: $0.00 $534,724.46 2/21/2020 10:34 AM Page 3 of 3 V.4.6  R-20029055 Order Requisition Georgetown Municipal Water and Sewer Service P.O. Box 640 Georgetown, Kentucky 40324 (502) 863-7816 Vendor Code: 000913 Order Department: Vendor Name: GRW _ Administration (12) _ Collections (56) Address: 801 CORPORATE DRIVE _ Customer Accounts (11) _ WWTP1/3 (53) City, ST Zip: LEXINGTON, KY. 40503 _ Water Distribution (33) _ WWTP2 (63) _ WTP (23) X Engineering (43) _ Split All Departments Supervisor Approval: Engineering_Supervisor Shipping Department: Engineering Date: 02/10/2020 Date Required: 02/10/2020 Project: WWTP #1 Expansion Project Number: 531907 Expense Account Qty. Please Supply Items Below Unit Price Amount GRW Invoice #53995 12/01/2019 thru 12/28/2019 $0.00 $0.00 010015040 1 Task 2 - Regional Facilities Plan - 95% $7,450.00 $7,450.00 010015040 1 Task 3 - Final Design of WWTP 1 - 22% $69,539.80 $69,539.80 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Sub-Total: $76,989.80 Freight Expense Account: Freight: $0.00 Total: $76,989.80 Vendor 1: Price Quoted: Date (MM\DD\YYY) Vendor 2: Price Quoted: Date (MM\DD\YYY) Vendor 3: Price Quoted: Date (MM\DD\YYY) (2/12/2020 8:53:36 AM) General Manager - CAzevedo --- No Comments (2/12/2020 8:27:58 AM) Operations Manager - SDerrington --- No Comments (2/10/2020 2:29:48 PM) Accounting Manager - JNutter --- No Comments (2/10/2020 12:36:00 PM) Engineering_Supervisor - DMulder --- No Comments (2/10/2020 11:55:47 AM) Originator - DMulder --- No Comments  R-20029056 Order Requisition Georgetown Municipal Water and Sewer Service P.O. Box 640 Georgetown, Kentucky 40324 (502) 863-7816 Vendor Code: 000913 Order Department: Vendor Name: GRW _ Administration (12) _ Collections (56) Address: 801 CORPORATE DRIVE _ Customer Accounts (11) _ WWTP1/3 (53) City, ST Zip: LEXINGTON, KY. 40503 _ Water Distribution (33) _ WWTP2 (63) _ WTP (23) X Engineering (43) _ Split All Departments Supervisor Approval: Engineering_Supervisor Shipping Department: Engineering Date: 02/10/2020 Date Required: 02/10/2020 Project: WWTP #1 Expansion Project Number: 531907 Expense Account Qty. Please Supply Items Below Unit Price Amount GRW Invoice# 54245 12/29/2019 thru 01/25/2020 $0.00 $0.00 010015040 1 Task 3 - Final Design WWTP #1 - 31% $150,032.12 $150,032.12 010015040 1 Task 10 - Meetings 90% $570.00 $570.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Multi-Family Single-Family Industrial Institutional Office Retail Percent Unpaid Police 178,750.50 $ 31,729.50 5,670.00 32,551.12 3,244.50 46,816.29 13% Fire 168,663.00 25,690.50 666.00 79,776.53 404.25 11,871.09 12% Parks and Recreation 517,287.00 91,692.75 - - - - 26% Transportation 718,768.00 195,245.00 17,592.00 101,015.22 10,080.00 131,381.57 50% 1,583,468.50 $ 344,357.75 23,928.00 213,342.87 13,728.75 190,068.95 100% Percentage by Category 66.8% 15% 1.0% 9% 1% 8% 100% - Total Impact Fees Outstanding $ 2,368,894.82 76% Total Impact Fee Activity (March 1, 2024 - July 3, 2025) $ 3,125,702.57 Cash Balances as of May 31, 2025 $ 12,502,140.49 Police Fire Parks Transportation $ 1,545,331.12 $ 1,215,679.99 $ 2,894,341.56 $ 6,846,787.82