Sister Cities

Idaho Falls Sister Cities Youth Board Meeting June 5, 2017 Attendees: Wendy Boring Peter Cebull Katie Eaton Whitney St. Michel Melinda Cebull David Eaton Kendra Peck Assigned Host Families: The board reviewed the list of host families from Japan and assigned Idaho families to host each student based on common interest, similar ages, and allergies. Whitney will let families know who will be staying with them. Whitney will call some past volunteers to see if they are willing to host chaperones. Assign Points for Helping with Hosting: The board reviewed the calendar of events planned for each day of the visit and assigned points for coordinating activities and dinners. Whitney will bring a sign-up sheet for helping with the different activities and dinners. The basic assignments were one point for coordinating a day of activities, two points for planning, shopping, and making a dinner, and one point for shopping and bringing snacks and drinks for the bus trips, and one point for planning and coordinating a dinner that does not need to be prepared. Assigning Groups for Activities: The board discussed assigning students and parents to different groups for activities. Having groups decided in advance would be a good way to mix the Idaho and Tokai students and help make sure they get to know each other better. Kendra mentioned it would be good to split students by ride/swimming preference at Lagoon so students are with others who enjoy the same activities. Student Activities to Prepare for Hosting: Kendra will send out an email to the students asking for design ideas for the group t-shirts. Kendra would like to have a few evening meetings at her house where the students can have pizza and learn the songs in Japanese. Kendra and the students will plan games and activities to fill in time during the visit and help the students to get to know each other better. Other Items: Whitney will ask Haruka for t-shirt sizes for all members of the Japanese delegation. She will send host family addresses, emails, and phone number with the host family information for the Japanese delegation to use when filling out customs forms. Whitney will check with Carole Walters to see if we can borrow cloth badge holders for the Japanese delegation to use during the visit.