Sister Cities

Idaho Falls Sister Cities Youth Planning Meeting November 8, 2017 Attendees: David Archer Peter Cebull Teddy Matranga Kendra Peck Dallin Peck Melinda Cebull David Eaton David Matranga Nathan Peck Ice Skating Fundraiser: Background: The city park and recreation department will help our group with an ice skating fundraiser. The group will be able to use the ice rink for the fundraiser on December 30th from 5 p.m. to 10 p.m. The city is working on an outdoor track that will be lit and have a fire pit, and they hope to have it ready by Thanksgiving. The park and recreation department will print posters for our event. The normal fee for ice time is $50 an hour. David Eaton is working on submitting a waiver form so we can use the rink for free. Planning Discussion: The planning group discussed options for the fundraiser and worked to define lead positions needed to organize the fundraiser. Part of the discussion was how much to charge for ice skating, activities, food, and drink. $5 was suggested for skating. The group discussed having one price for a passport that allowed a person to complete all of the activities or having tickets that could be used for activities or food. There was some discussion on whether the entire time should be used for the fundraiser or if part of the time should be used for set-up and clean-up. The group also discussed having the students come up with a fundraiser name and develop an advertising poster. The group decided to focus on defining the leads needed to make the fundraiser work and work on the details with the leads. The following leads were defined. Overall Coordination: Responsible for working with the park and recreation department to make sure they have all of the information needed from the group to make the fundraiser successful. The coordinator will attend all meetings with the park and recreation department and be the liaison between the youth group and park and recreation department. David Archer is currently doing this work, and he will be getting more information from the park and recreation contact. He will ask about a deadline for the fundraising poster. Marketing Coordinator: Responsible for advertising the ice skating fundraiser. Need to have students or another source design a poster to give to the park and recreation department to print soon. Make sure the posters are provided to the schools and posted around town. Make sure the fundraiser is advertised on the radio, newspaper, and on community calendars. Music Coordinator: Responsible for having a mix of music to be played during the ice skating. Responsible for playing the music if needed or getting a request for volunteers to play the music to the volunteer coordinator if needed. Food Coordinator: Responsible for figuring out the food to sell at the fundraiser and requesting food donations from stores in town. Responsible for organizing food preparation, sales, and clean-up. Responsible for providing a list of volunteer positions need to the volunteer coordinator. Game Coordinator: Responsible for planning games and working with the other leads to figure out how payment for the games would work. It was suggested we could have Japanese themed activities similar to the ones the JACL had at the Rocky Mountain Middle School Japan Day. (Origami, Chopstick skills, Japanese weaving kumihimo, writing names in Katakana, sushi demo, short martial arts lesson, and Taiko if possible) It was suggested we could have a passport people take and get stamped at each station. Another suggestions was to sell tickets that could be used for each activity and also used for food and drinks. Responsible for defining the number of volunteers needed for each activity and getting this information to the volunteer coordinator. Costume Contest: Responsible for deciding on costume contest categories and finding prizes for each category. Responsible for announcing the contest and winners. Volunteer Coordinator: Responsible for getting a list of volunteers needed the night of the fundraiser from all of the other coordinators. Responsible for compiling the volunteer list and getting members to fill the volunteer times. Responsible for having volunteers for set-up, clean-up, and ticket/admission sales. A motion to adjourn was made by Peter and seconded by David Eaton.