Sister Cities

Idaho Falls Sister Cities Youth Meeting November 1, 2017 Attendees: Cameron Archer Nicholas Cebull Mario Estrada 2 Jorge Padron Jacobi Retallic David Archer David Eaton Karen Finnigan Kendra Peck Rebecca Smith Max Benjamin Kylie Eaton Teddy Matranga Nathan Peck Anna St.Michel Misty Benjamin Katie Eaton David Matranga Dallin Peck Ness Villasenor Melinda Cebull Mario Estrada 1 Gabe Padron Laurie Retallic Stephanie Van Ausdeln Business Section of the Meeting Minutes: The November 1st meeting and the November 8th planning meeting minutes were provided to the group by email for review. Mario 2 motioned to approve the meeting minutes and Mario 1 seconded his motion. A motion to approve the planning meeting minutes was made by Teddy and seconded by Dave Eaton. Skype with Japanese Students: A Skype session with the Japanese students is tentatively set for December 1st. More information about the time will be provide after talking with the Japanese group. Paramount Discount Card Fundraiser: The students will sell Paramount discount cards at the movie theater on 11/22, 11/24, 12/21, and 12/22. We may try to see if we can sell discount cards on 12/23 instead of 12/21. The cards have discounts from over 70 local companies worth over $100. The cards sell for $20 and the group will receive $10 from each card sale. A sign-up sheet was passed around to the group. If you would like to help sell tickets at the Paramount or to your friends, please contact Melinda. Ice Skating Fundraiser: David Archer updated the group on the general discussion from the planning meeting. The city will let us use the ice rink to hold fundraiser from 5 p.m. to 10 p.m. on 12/30. Students were asked to give ideas for a name for the fundraiser. No decision was made on the fundraiser name. Dave Eaton worked on filling out the forms required by the city to use the ice rink, and he provided copies of the forms to the group to review. David Archer will get the forms to the city. The planning group defined six coordination positions (see 11/8 minutes for details) and asked for volunteers. The people who volunteered and discussion items are included below.  David Archer – Overall Coordination: David will be the liaison between the park and recreation department and the group and coordinate the overall fundraiser.  Misty Benjamin – Marketing Coordinator: Misty will get a sample poster together and have some members review the poster. She will work with David Archer to get the poster sent to the city for printing. Laurie Retallic volunteered to help place posters around town.  Vanessa Villasenor – Music Mix: Vanessa will provide a mix of Japanese and popular music to play during the skating time.  _______________ - Food Coordinator: We still need a volunteer to coordinate food sales. Jorge said he has tables, chairs, large coffee urn, warming trays, and other items that may be helpful. David Archer will check to see if we can use the hockey concessions stand.   Kendra Peck – Game Coordinator: Kendra will coordinate off ice games or activities for children. There was a discussion about whether the games/activities should be Japanese related or more like carnival games. Kendra can decide. Melinda volunteered to help Kendra with anything that can be done in advance. Teddy volunteered her college age daughters to help with origami folding.  Karen Finnigan - Costume Contest: Karen will decide on categories for the costume contest and coordinate prizes for the different categories. She will find people to judge and announce the contest possibly her son Barry and granddaughter Elly.  Whitney St. Michel – Volunteer Coordinator: Whitney will check with the other coordinators to see where volunteers are needed and make sure there are volunteers for all of the areas. The group decided to have different ice times from 5 p.m. – 7 p.m. and 7:30 p.m. – 10:30 p.m. where the early time would be advertised to families and the later time to teens and young adults. The cost for either time would be $5 per person or $20 for a family. The cost for both sessions would be $8. We will note on the poster that skate rental is not included in the price. The poster will mention that food and activities will be available. Jorge offered to have his company donate an iPad for a raffle item. We need to decide on a price for raffle tickets and include raffle information on the poster. The group does not usually meet in December. The group decided we will need to meet to be able to coordinate this fundraiser. We will meet on 12/6 at the library. Student Section of the Meeting  Signed Christmas cards for the Japanese students  Finished Christmas posters to be used to explain our traditions to the Japanese students during the Skype session. Motion to adjourn was made by Karen and seconded by Teddy.