Sister Cities

Idaho Falls Sister Cities Youth Meeting January 3, 2017 Attendees: Candice Aicher Maggie Boring Kylie Eaton Gabe Padron Whitney St. Michel Cameron Archer Melinda Cebull Mario Estrada Jorge Padron Ian St. Michel David Archer Peter Cebull Victoria Estrada Kendra Peck Anna St.Michel Max Benjamin Kohan Davis Karen Finnigan Nathan Peck Ness Villasenor Wendy Boring Tate Corbridge David Matranga Dallin Peck Elliot Boring David Eaton Teddy Matranga Laurie Retallic Business Section of the Meeting *Action items are in red. Minutes: The December 6th meeting minutes were provided to the group by email. Kendra motioned to approve the meeting minutes and Teddy seconded her motion. Treasurer’s Report: Peter asked to move the treasurer’s report to the second meeting of the month. ISU Credit Union does not provide statements in time for the first meeting. Dave agreed to move the report. The Paramount Theater Discount card sales were $420 and Winter Carnival made approximately $1,100. $35 dollars in member fees was collected. All of the expense for the Winter Carnival have not been processed yet. There is an $89 check for food from the Japanese visit outstanding. Due to the holidays not all of the money from the fundraisers was deposited in December and seed money for the fundraisers was taken out and returned in January which is why the current balance is lower. The previous balance was $7638.23. The current balance is $7503.95. Expenses were $420.00 to purchase Paramount Discount cards. Income was $285.72 and $0.72 in dividends. Membership fees are overdue. Fees are $25 for one student and $35 for multiple students in the same family. Please make arrangements to get your payment to Peter Cebull if you have not paid yet. Winter Carnival Lessons Learned  Advertise further in advance.  Check for different dates available. Some members would prefer not to have it over the Christmas break.  Make sure we have signs for all of the activities. We were missing one for ice bocce.  Place the games/activity tables where people can see them better.  The food didn’t make as much money as we hoped. Possibly less variety next time. Whitney has notes on what sold well.  Entrance fee was a bit higher than normal skate nights. May want to reconsider.  Games/activities not well attended, but people who participated had fun. If anyone has other suggestions or lessons learned, please send them to Melinda and she will compile them. Dave sent around the Winter Carnival volunteer sheet for people to review in order to make sure all of the volunteers get credit for working. Paramount Discount Card Fundraiser The December discount card sales went well for the amount of time worked. The group decided to schedule additional sales dates. Melinda will schedule dates for the sales. Cherry Blossom Raffle/Dinner Fundraiser The group decided we would like to do this fundraiser again this year. Melinda will check with Jerry at Snow Eagle and see if he is willing to let us have the fundraiser and find a date in April. The board members approved giving points the same as last year. From the 2017-01-11 board meeting minutes, points were allocated as follows last year. . Each of the following activities will be worth one point.  Coordinating any fundraiser  Raffle Baskets Assembly – collect items from members, assemble baskets, and bring them to the raffle  Advertising – Create flyers, contact newspaper, radio station, local news websites, community calendars  Website Updates – Put pictures of baskets on the website and update fundraiser information  Ticket Sales, Raffle Items Delivery, and Thank you notes  Update the DVD with pictures from 2015 & 2016  Raffle donations – Each family is expected to provide a donation worth > $100. A family can provide additional items, but will only receive a point for each student in the family.  $80 in pre-sale raffle tickets.  Summer Visit to Japan Dave talked about the upcoming visit to Tokai-mura. He said students will accrue points used for the Japan visit ranking until the end of January. The board will notify students if they are eligible to go and get a commitment from students and their family. Parent points for families with multiple student will be split equally between the students unless the parents specify differently. Please let Dave know if you would like the parent points allocated differently. If you know you will not be going to Japan, please let Dave know. Whitney has started looking into airline tickets. The cost looks like it will be ~$1600 per ticket. The dates we are considering would include August 4th and 5th. The group usually spends 2 weekends in Japan. It is nice if the group can get to Japan on a Thursday so the students have one day together as a group before the family days. Student Meeting Kendra showed the group the items sent from Japanese student group to help us celebrate New Year. There were several decorations and candy. The group decided to have a New Year party during the first meeting in February. Dave will call to see if the Skyline building with a kitchen area would be available for us to use. Dave and Kendra know someone who volunteered to teach sushi making. Okonomiyaki could be made, and Kendra and Melinda could have people bring butter mochi. The Japanese activities done at the Winter Carnival could be available for the students. Motion to adjourn was made by Victoria and seconded by Teddy. *Next meeting will be Tuesday 1/16 due to the Monday holiday.