Sister Cities

Idaho Falls Sister Cities Youth Meeting April 4, 2018 Attendees: Cameron Archer Melinda Cebull Victoria Estrada Jorge Padron Jacobi Retallic David Archer Nicholas Cebull Mario Estrada Kendra Peck Rebecca Smith Max Benjamin David Eaton Delsina Matranga Nathan Peck Whitney St. Michel Wendy Boring Katie Eaton David Matranga Dallin Peck Ian St. Michel Elliot Boring Kylie Eaton Gabe Padron Laurie Retallic Ness Villassenor *Action items in red Business Section of the Meeting Minutes: The March 14th meeting minutes were provided to the group by email. Delsina motioned to approve the meeting minutes and Jorge seconded her motion. Japan Exchange: Whitney asked for copies of medical forms, proof of international insurance, and passport copies. She will need to have these from each person travelling to Japan. We will need to have a Code of Conduct form signed by each student and their parent. Kendra will send information about the students going to Japan to the Japanese group today after each student has reviewed the information. She expects to hear about host families in late April or May. Kendra told us there were staffing changes in the Sister Cities group in Japan. Let Whitney know by April 26th if you decide not to go to Japan to be able to get your money back. The total money for the trip is due by June 1st. The board decided students who earned funds in 2015/2016 could have that amount deducted from the ticket price instead of waiting for a reimbursement. Cherry Blossom Raffle/Dinner Fundraiser: Misty created a flyer for the group to use to advertise our fundraiser. Dave sent the fundraisers in an email to a group. He will print some flyers for next meeting. Gabe said he could get large flyers made at his school for $3.00 if anyone would like him to make them. Melinda will contact Lisa from JACL to make sure they know about the fundraiser. Dave will attend an Adult Sister Cities meeting to let them know about this and the rest of our upcoming fundraisers. Dave will contact Jerry Mitchell to schedule a time to setup the raffle tables and decorations the morning of the fundraiser. Victoria put together the raffle items and Mario put the pictures on the website. To see the items go to http://youth.if-sc.org/ click the “Snow Eagle Dinner & Raffle” button at the bottom of the page. Next select the “2018 Raffle Items” button. Rebecca passed around tickets for people to sell. If you need tickets contact Rebecca at 208-221-6381. Dave will send out a sheet members can use to track the items requested for presale tickets. A signup sheet was sent around for volunteer times. The following people have signed up. 9:30 – 11:30 Setup & Decorate Gabe Padron Jorge Padron Jacobi Retallic Cameron Archer Whitney St. Michel David Eaton 11:30 – 1:30  Victoria Estrada Laurie Retallic David Eaton 5 – 6 p.m. Melinda Cebull Nicholas Cebull 6 – 7 p.m. Teddy Matranga David Matranga 7 – 8 p.m. Katie Eaton Kylie Eaton 8 – 9 p.m. Kendra Peck Dallin Peck Nathan Peck If you would like to help, please contact David or Katie to let them know a time you can work. Town & Country Fundraiser: The fundraiser involves selling gift cards. For each gift card sold the group pays 80% of the price of the card to Town & Country and keeps 20%. To order gift cards, contact David Eaton. You will get one point for every $400 in gift cards sold. Garage Sale: The garage sale will be at the same time as the Shamrock Park, Cedar Ridge, and Stonebrook garage sale. The date for this sale is May 19th. People should start collecting items for the garage sale. Kendra Peck has volunteered to coordinate the fundraiser. Student Meeting Posters: Gabe padrone will do the the 2017 visit poster. Maggie Boring will do the 2016 trip poster. Dallin Peck will do the 2015 visit poster. Origami: We need volunteers to create cherry blossoms out of origami paper. Skype Session: We would also love to have ideas for the presentation at the skype session. Tentative dates are May 11th or 25th, because the date that we chose (May 4) would not work because it is in the middle of golden week (Haruka does not think that the students will be around). Here is a link to the list of phrases. A motion to adjourn was made by Mario and seconded by Victoria.