Sister Cities

Idaho Falls Sister Cities Youth Special Meeting November 14, 2018 Attendees: Kendra Peck Jo Gallegos David Eaton Whitney St. Michel Melinda Cebull Heather Medema We met to discuss the upcoming winter carnival fundraiser. The winter carnival will be from 11 a.m. to 4 p.m. on December 29th. SlitherFest Ice Bocce Tournament Tracy from the Park and Rec Department suggested having an ice bocce tournament during the winter carnival. Melinda and Dave will meet with Tracy to find out more about how past tournaments were organized. Melinda will organize the tournament teams in advance and Dave will run it the day of the tournament. After meeting with Tracy, we will have a better idea of the number of teams and what to charge. Melinda will get the information to Heather for the flyer. Melinda will figure out prizes for the tournament winners. Whitney and Dave have offered some gift certificates. We will check with other members of the group, and Melinda will contact local businesses for additional prizes if needed. We will put a url on the flyer with information about ice bocce. We will advertise on our website and the city website. Marketing Aliyah has volunteered to make a flyer to advertise our fundraiser. Heather will get the information for the flyer to her after she has gathered all of the information. At the next meeting we will see if anyone is willing to request permission from the D91 & D93 offices, and we will get the flyers to each school. We hope to have the flyers ready at the November 28th meeting. Whitney or Melinda can help with advertising in the community calendars if needed. Music Abby Gallegos and Max Medema will put together a music mix of Japanese and American music to play during the skating. Concessions We decided we want to sell food at the event. We will ask at the next meeting for someone to coordinate concessions. Coordinating Volunteers Whitney will put together a sign-up list for volunteers. We will have two shifts one from 10:30-1:30 and another from 1:30-4:30. We will new two people at the ticket sales table, two people at concessions, and 8 students to help with ice bocce. Charges The price for admission will be $3.50 for seniors and children 3-12 years old and $4.25 for everyone else. Whitney has a list of food prices from last year, and the plan is to use similar prices this year. We will have two money boxes for change, one for admission and one for skating. Peter will need to get seed money for both. Heather will check with her mom to see if we can use her square for credit card transactions. . Ice Skating Lessons We would like to have free ice-skating lessons from 11:00 to noon. We will talk to Tracy to see if any of the city instructor are willing to teach lessons. We could also check with the figure skating club to see if any of their members are available to help. Points The board members present agreed to give a point for each of the following positions: coordinating fundraiser, coordinating bocce tournament, marketing, music, and concessions. Points will be given for volunteering the day of the event and for other family members who help with the event.