Sister Cities

Approved Idaho Falls Sister City Youth Meeting-Minutes June 26, 2019 Attendees: Maggie Boring Wendy Boring Laura Combs Charlotte Combs Melinda Cebull Nicholas Cebull David Eaton Katie Eaton Kylie Eaton Abby Gallegos Aiden Gallegos Jo Gallegos Sam Hawker Lori Kidwell Izabell Kelley Laura Kelley Max Medema Charles Medema Heather Medema David Matranga Teddy Matranga Kathy Murdock Andrew Nakashima Nate Nakashima Kendra Peck Nathan Peck Anna St. Michel Whitney St. Michel Rebecca Smith Stephanie VanAusdeln Tim Thompson Membership: Medical Information form for Nicholas Cebull. Approval of minutes: Whitney St. Michel motioned to approve June 17, 2019 meeting minutes and seconded by Kendra Peck. Reminder: Idaho Falls Sister City Youth next meeting is scheduled for July 17, 2019 at 7:00 at the Idaho Falls Public library. Treasurer’s Report: David Eaton confirmed with city that a check was written to IFSCY and mailed to Lori Kidwell’s residence. Lori has not received the check yet. Student Exchange: Whitney St. Michel sent the Host Family list through email. Host families were identified. Whitney emailed to host families information about the student they will be hosting. The itinerary for student exchange 2019 was discussed to confirm activity, coordinator and details-specific to adults responsibilities. Whitney will email a spreadsheet out for Idaho Falls members to sign up for activities and meals. Members should send their payment for cost of activities (and foods) to Whitney.  All Idaho Falls Sister City Youth student members must fill out a Medical form in order to participate in away activities. Whitney will send the form to all members through email. Please give them to Katie Eaton at Mskatherinejean@gmail.com. It was agreed that members would donate snacks and drinks for students. All snacks and drinks should be brought to Whitney’s house. Members who signed up for snacks and drinks at activities need talk to Whitney about snacks/drinks needed for the activity. Wendy and Maggie Boring are planning Maggie’s birthday party which will happen during the time the Japanese students will be here. Everyone is invited They”ll get details to the group. The translation app that was used by most participants during the 2017 exchange is Google. Welcome bags - Whitney said the bags are complete. T-shirts - First order is in. A second order will go in soon. If you want a T-shirt please let Whitney know size as soon as possible. The cost of each T-shirt is $10.00 and money needs to be given to Whitney with your RSVP form. Please review the attached lists for snacks and student responsibilities. Student Activities Posters: Each host family is asked to have a welcome poster that needs to be completed ASAP. Activities and Games: The students discussed assignment of each activity which takes place during the 2019 Student Exchange. If members are not hosting, you still can come to the activities. If a Host Family is going to drop off a student for activities, please leave a note of who is responsible for the student. The whole family does not have to be there for the picture in the Japanese garden. If you can be there it is appreciated. All IFSCY student members are required to have a medical form on file if student is participating in activities. Whitney is sending the form through the email. Students discussed tips to help them remember the Japanese students' names. Student Exchange Activities: Before each activity, we will have a powerpoint slide for each topic. Float Trip: Some of the things we need to know are, do you or your Japanese student(s) want to get wet? Try to bring water guns or something similar. Farewell Party Needs: If you would like to donate Easter eggs, please give them to Max Medema. Halloween Event: For the people who are running the Halloween event, we will need to learn what houses are giving candy. Nate volunteered to run the donut game, where you tie it to a pole with a string, then try to pull it off without your hands. When we rotate groups, we need to keep the people under control, and have a cycle to follow. Christmas White Elephant exchange: We need to know what story you have before next meeting. Again, we would like to learn all of the Japanese exchange students' names. Business Cards: At the farewell party, remember to have business cards with contact information. Please have a small gift inside of the bag like a couple pieces of candy. Remember to start a conversation, and get to know the exchange students a little. Rebecca Smith motioned that the meeting be adjourned. It was seconded by Laura Combs.