Sister Cities

Idaho Falls Sister City Youth Approved Meeting-Minutes This meeting was conducted using the platform Zoom ​October 19, 2020 Maggie Boring Nicholas Cebull Melinda Cebull Charlotte Combs Laura Combs Jackie Sugai Kylie Eaton Katie Eaton David Eaton Sam Hawker Lori Kidwell Gabe Padron Jorge Padron Nathan Peck Kendra Peck Whitney St. Michel Carter Thompson Jennifer Thompson Approval of minutes ​A motion by Whitney St. Michel was made to approve the October 7, 2020 meeting minutes. It was seconded by Lori Kidwell. Passed. Reminder The next Zoom meeting will be ​November 4, 2020 at 7:00.​ Please put this on your calendar. A reminder email notice will be sent out before the meeting. Upcoming meetings: November: 4th and 16th and December meetings: 2nd and 14th. Friendship Garden ​The Friendship Garden clean up day is scheduled for the first weekend in November. The date for the clean up is November 7, 2020 at 1:00 pm. Remember to dress for the weather and bring your gloves and if you have a rake please bring that. Masks are required. Membership Application, Annual Fees, and Code of Conduct Form Due ​An application will need to be filled out and sent to Katie Eaton at mskatherinejean@gmail.com​. Please include the guardians’ cell number and email address as well as the student’s cell phone number and email address. Each student is required to fill out the Code of Conduct. Please email the completed Code of Conduct form and email it with the application form. Yearly dues: Individual ($25 – 1 student) Family ($35 – 2 or more students) Checks payable to Sister Cities of Idaho Falls. Please send a check to Lori Kidwell. Her address is: 1968 Sierra Idaho Falls, Idaho 83402 OR you may send membership dues using Venmo under the name of Lori Hawker. Soup Kitchen Activity ​Volunteering to help out at the soup kitchen was discussed. Several people are willing to participate in volunteering for this activity. Whitney St. Michel stated she will get dates and times and let the group know at the next meeting. City Councils’ Discussion on the Sister Cities Idaho Falls and Tokai-Mura David Eaton updated the group on the potential reorganization of the Sister City Youth program. The current proposal will be a hybrid approach. David will continue to report any news he receives from the city at the next meeting. Students Going to Japan Students who earned the opportunity to participate in the 2020 exchange to Japan (which was postponed) are the students invited to go to Japan in 2021. David Eaton will email the fifteen students to confirm their interest in going to Japan in 2021. All students going are required to participate in 50% of the meetings, pay membership dues and send in a completed application and code of conduct forms. Participating in student activities can be counted toward the 50% participation. In the event that a student chooses not to participate in the exchange, an alternate student may be chosen. Alternates are required to meet the same requirements as listed above. David reported that the Tokai-Mura student coordinator emailed to ask what activities students are interested in seeing and doing when in Tokai-Mura in 2021. A student asked if there is a list of activities to choose from or to rate activities on most interested in to least interested. David said he will email the suggestion. Kendra Peck suggested that students might want to look at pictures on the IFSCY Facebook page of the activities from the previous trip (2018) to see activities students did from the previous trip. It was agreed that at the next meeting (November 4th) students will give their input. Virtual Meetings or In Person Meetings ​David Eaton asked the group if people feel comfortable to meet in person. Several people are opposed to meeting in person because covid cases are increasing in our area. Recruiting Members for IFSCY If you know of any student who is interested in the Idaho Falls Sister City Youth program please invite them to the Zoom meetings. You may forward the link to the meetings to any student who is interested. New Officers ​Officers for one year term (beginning January 2021 through December 2021) were nominated. Kendra Peck was nominated for the position of president, Laura Combs was nominated for vice president, Katie Eaton was nominated for secretary, Lori Kidwell was nominated for treasurer, Jorge Padron was nominated for historian, and Jennifer Thompson was nominated for the student activity coordinator. Voting will take place at the November 4, 2020 meeting. Nominations and elections for student officers will take place on November 4, 2020. Student officers will be for January 2021 through December 2021. The job of the student president is to run the meetings. The job of the vice president is to step in when the president is not able to attend the meeting. Other requirements of the student officers are to give speeches when in Japan. Students please be prepared to nominate someone for president and vice president positions. Student Activity This lesson: ​Nicholas Cebull did a question and answer session. Next meeting: ​Next meeting will be on November 4th. Motion to Adjourn Whitney St. Michel motioned to adjourn the meeting. It was seconded by Sam Hawker. Treasurer’s Report Current Checking Balance as of 10/19/2020---$16,058.86 September 30, 2020 Statement Basic Checking $15,718.24 previous months balance $15,718.24 Money Market $3290.46 previous months balance $3289.79 (+$0.67) Reg Share Savings $25.05 previous months balance $25.05 No September Deposits Date Check# No September Deductions Date Check# ​October Deposits 10/01/2020 to 10/19/2020 Date Check# Amount 10/19/2020 #11040 $25.00 Kylie Eaton Membership dues #11041 $153.00 Yard Sale Purchases #11042 $162.62 Gourmet Magazine Sales on Ebay Current Checking Balance as of 09/12/2020---$16,058.86