War Bonnet Round Up Advisory Committee

WAR BONNET ROUNDUP RODEO ADVISORY COMMITTEE Wednesday, August 25, 2021 Maeck Education Center 12:00 p.m. Members in Attendance: K. Jones, K. Staten, D. Marshall, J. Newgard, K. Searle, B. Skinner, P. Holm, P. Andrae, B. Cranor, C. Horsley, T. Kraupp, R. Buchan, H. Pettingill, T. Smith, R. Campbell Members not in Attendance: T. Shay, J. Stephens Call to Order J. Newgard called the meeting to order at 12:08 Approval of Minutes B. Skinner motioned to approve the July 29th minutes. D. Marshall seconded. Director Report – P. Holm Need to work on: • Spray for wasps before the rodeo. • Our radios don’t work well. No one could hear anything. • We need to get WI-FI in all locations at the rodeo grounds. Chair Report – J. Newgard Positives: • K. Staten put in a lot of effort and took great care with hospitality. • The Governor was extremely happy. Committee Reports Military Affairs/American Legion – B. Skinner Positives: • Facilities  • Ice Trailer • Production scripts • Stock/stock contractor • Sound system and operation • Veteran appreciation night • Wednesday night kick off • Behind the scenes tours • Complimentary tickets for those who could not otherwise attend. • Tribe’s involvement Need to work on: • Empty seats especially on the east side. We should have an incentive for people to fill those seats. • Tokens and process to sell them using cell phone card swipes. • Kid’s access to arena for calf/lamb scramble. • EMT’s being late. • Confusion w/cowboy food service. • We need to use new meal tickets for the next rodeo. Hospitality/Sponsorships – K. Staten Positives: • Contestant tent location was great, but we need to move it further East. • Breakfast was a hit. Many compliments. • Dutch brothers was a hit. • • Stock was out of this world. • • Swag Bags were well received. • • Production changes went so smooth! • Pyro was awesome. • • • Only having contractors behind the fence was great. • Lunch was provided for judges and secretaries after slack. • Barrels outside Coors tent were used all the time. • Derick and IT Mark were fabulous for Rick. • Finance helping with Tokens and cash was fabulous. • Hollie's site plan was so nice, and she is so flexible. • Stickers - Cowboys loved them! Need to work on: • Complaining by some board members/staff. • Slack – This is an important as performance – need more board members to attend.  • Trash cans in grandstands smelled terrible and need rinsed the week before. • Someone stole a Coors barrel cover. • QR code on VIP tickets did not work at front gate. • Motorcross was lame. • Security issues. • Behind the chutes promises and rules. • Sound – East side too loud, muffled under the grand strands. • Hotel rooms, we need to confirm who needs them sooner. • Interdepartmental conflicts should not affect the rodeo. • Sponsor logos on tickets were outdated. • Webpage was messed up on the mobile app. • Empty seats -tokens – Bob. CC fees. • Kid’s ability to enter during events. • Veterans tickets – need better communication. • Issue with tribal member. • Stolen feed bags. • Coors tent needs to be a 20x20 going forward and needs bussing. • No Friday after party. • P&R help – assigned tasks for swag bags and other tasks. • No more football truck kick. • Add $10K VIP experience. • Update sponsor packages to cash vs “in kind”. • Sign to access the full service bar, and build out the bar on the public side. • Sign at hospitality specifying “guests only”. • IT needs to come a day in advance to set up TV’s. • VIP table cost will increase, no more snacks, dinner & 2 drinks included. • Advertising frame around TV’s in hospitality. • Commemorative posters for ticket outlet locations. • Mutton Bustin’ qualifier at Teton Toyota. • Better signage and Coors Tent plus a full bar. • Tour rodeo?? T. Kraupp – Bank of Idaho Need to work on: • Improvements to the hospitality tent – could we reserve tables? • Smoother ticket process. • Make it easier for VIP ticket holders to locate the area where they are to be seated. • Have Bank of Idaho proof logos before publication. • Have announcers better prepared for proper pronunciation of sponsors and locations. Livestock Welfare – K. Searle Positives:  • Slack was a success. • The cowboys loved the tent and chicken. • The stock was great. • Friday night crowd electric. Need to Work On: • Gates were left open by the track on Thursday. • We need to close the gates back by the rodeo secretary and have it manned. • We need to have conversations on ground money going forward. • Don’t sign more than a one year contract with stock contractors. Special Event Coordinator – R. Buchan Need to work on: • We need a War Bonnet logo on the tent at front gate. • More War Bonnet branding needed at entrance. • We need better signage regarding alcohol being taken out of the rodeo. • We need to do a better job at instructing the security company on where to go and what to do. Facilities/Grounds & Security – R. Campbell Positives: • Arena conditions were good. • The contestant tent was great. • The cowboys loved the coffee and burritos for slack. • Positive comments from TJ Korkow on our staff, directors, etc. Need to work on: • Ambulance was late on Wednesday. • Back panels weren’t on and people were getting their hands into the bull chutes. • Water truck broke down on Saturday. We should find a sponsor to have a backup truck. Parking – T. Smith Need to work on: • We need better and more signage for parking. Media/Emergency Action Plan – B. Cranor Positives: • We had great stories on animal welfare, Hall of Fame induction and great pre rodeo interviews. • It was good having the Wi-Fi back by the stage and he was able to live stream interviews. • The barrel racers loved our grounds. Need to work on:  • Post Register coverage was disappointing. Media Day needs set up better. Youth Rodeo/Family Night – C. Horsley Positives: • The pony rides given by the posse. Need to work on: • We need to revamp some of our volunteers especially the penguin volunteer. • We need a better way to get the kids to their events. Shoshone Bannock Tribes – T. Shay (absent) Production/Royalty – K. Jones Positives: • Arena, banners, tents, and the facilities in general looked great. • The garbage cans were emptied continuously. • Livestock was outstanding and a vast improvement over past years. • Tribal participation was great. • Wednesday Kickoff much better at Sandy Downs than downtown. • Positive comments on the trick riders. • The announcers were great. • The Belgian team was amazing. • Smooth performance despite the weather on Thursday. • Flag opening was awesome. • Frostview was great. Need to work on: • Clown act was disappointing and he didn’t interact with the audience enough. Sound problems and difficulty hearing him. • Starting out with steer wrestling wasn’t as strong as going right to rough stock. • Egress traffic due to heavy attendance. We need uniformed deputies at intersection. • We need a porta potty closer to the stage. • There was some confusion with the award presentation. • We need to do an animal welfare practice. • The budget for K. Jones and K. Staten need clarified. • Sponsor recognition during Legends of the War Bonnet. It didn’t quite work. Financial Report – D. Sorensen • Still gathering final numbers. It looks like we will be approximately 30k up from last year. Adjournment B. Skinner moved to adjourn the meeting at 2:17 pm. K. Jones seconded. Meeting adjourned. Next meeting will be TBA Recorded by T. Sessions Department of Parks and Recreation