War Bonnet Round Up Advisory Committee

WAR BONNET ROUND UP RODEO ADVISORY COMMITTEE Thursday, July 27th, 2023 Recreation Center 11:00 a.m. Members in Attendance: K. Jones, K. Staten, B. Robertson, B. Skinner, P. Holm, T. Fonnesbeck, H. Pettingill, R. Buchan, J. Stephens, R. Campbell, J. Moad, T. Smith, S. Woolstenhulme, E. Grossarth, D. Sorenson Members not in Attendance: J. Newgard, C. Price, C. Horsley Call to Order K. Jones called the meeting to order at 11:10am. Approval of Minutes The July 6th, July 13th and July 20th minutes were tabled due to a lack of a quorum. Director Updates – P. Holm P. Holm reported on the following: • Infinity Security cancelled their contract on July 26th. P. Holm has been making calls, and our options are: Top Flight Security, Blue Line Security, or the Idaho Falls Police Department. He has spoken with Keith at Blue Line Security who will work up a quote. The direction P. Holm is heading in right now is to have a combination of Blue Line Security and two Idaho Falls officers work nightly. • P. Holm and Catherine Smith met with Echo (tribal business council spokesperson), and she gave them the blessing to move forward to delete a tribal business council person from the War Bonnet Committee. P. Holm will take his recommendation to appoint Shelby Woolstenhulme, our current tribal contact, to City Council. • The national anthem singers are confirmed and ready to go. • P. Holm is waiting to hear from T.J. Korkow on whether he will allow his stock horses to roam the arena while the tribal dancers and drummers perform.  • T.J. Korkow was able to indemnify with the PRCA’s insurance requirements meeting our rodeo insurance needs. Chair Report/Production – K. Jones K. Jones reported on the following: • The PRCA has been dealing with ransomware, which means that when the re-entries open July 28th, the final counts will take some time to receive. There could be delays with the day sheets and getting info to our rodeo announcer. • She confirmed whether everyone had looked at the perf logs and if there were any change requests. • Shirt colors for which nights were reviewed. Polos will be worn for the Wednesday night Kick-Off. • K. Jones reviewed the meeting notes from last August’s Good, Bad, Ugly meeting. It appears we have remedied any problems we had during the 2022 rodeo. Committee Reports Military Affairs/American Legion – B. Skinner B. Skinner reported on the following: • B. Skinner and E. Grossarth completed the contestant rifle engraving template. Sportsman’s Warehouse has the guns, and the engraver will be finished by rodeo time. E. Grossarth will make a poster to hang in the rodeo secretary’s trailer so that contestants can see the prize. • He is still working on getting the surprise military guest 100% confirmed. • He confirmed which flags will be used. He will bring the service flags. Vice Chair/Hospitality/Sponsorship – K. Staten K. Staten reported on the following: • Lisa Voight (Brooklyn’s mother) called, and the family was thrilled to find out that Brooklyn’s picture is on our Saturday ticket. • K. Staten confirmed staff arrival times for the qualifier along with a-frame signs, water, road cones, candlesticks, a generator, etc. • She is using CoorsTEC to make signs if anyone else needs some made. • She is getting a Can-Am side by side and whoever is driving it will need to sign a waiver. • The flyover is being cancelled as the owner is raising prices at the last minute. Marketing-Advertising /Tickets – R. Buchan R. Buchan reported on the following: • Current online ticket sales are as follows: Thurs – 459 adults/115 kids, Friday – 470 adults/83 kids, Saturday – 707 adults/78 kids. • R. Buchan will be sending out another newsletter to try and boost the Mutton Bustin’ registrations. Facilities & Grounds & Security – J. Stephens J. Stephens reported on the following: • The facility is ready to go, and the hospitality tent is going up now. • He confirmed when the stock contractors are showing up. • A compost area for the contestants has been made and flagged. • He needs to know where to put the dancer platforms. It was decided to have the dancers come out of the bucking chute area. Communications/Public Information – E. Grossarth E. Grossarth reported on the following: • The Press conference e-mails are being sent out. He will need the stick horses and barrels. • He will send out another press release on the Mutton Bustin’ Qualifier. • The day sheets will be updated July 28th. Youth Rodeo/Family Night – C. Horsley (absent) Financial Report – C. Price (absent) Livestock Welfare – B. Robertson B. Robertson reported on the following: • B. Robertson confirmed the following: Hay, wrist bands for his staff, bullfighters for youth rodeo and barrel setters. Outreach – T. Fonnesbeck T. Fonnesbeck reported on the following: • He has obtained the Champ’s Heart Presentation that we will be displayed on the big screen while the group walks the arena. • He will be assisting Champ’s Heart Wednesday morning. • He needs the pic and bio for the Volunteer of the Year. Adjournment Meeting adjourned at 12:40 p.m. Next Meeting to be held August 23, 2023.