War Bonnet Round Up Advisory Committee

WAR BONNET ROUND UP RODEO ADVISORY COMMITTEE Thursday, January 25th, 2024 Recreation Center 11:00 a.m. Members in Attendance: K. Jones, K. Staten, B. Robertson, B. Skinner, P. Holm, T. Fonnesbeck, S. Woolstenhulme, H. Pettingill, C. Horsley, R. Buchan, J. Moad, C. Price Members not in Attendance: J. Newgard Call to Order K. Jones called the meeting to order at 11:10am. Approval of Minutes B. Skinner moved to approve the October 26th minutes. T. Fonnesbeck seconded. All in favor. Director Updates – P. Holm • P. Holm advised committee members to submit nominations for Chair and Vice Chair as it is a new year. B. Skinner motioned to nominate K. Jones to continue as Chair, and K. Staten to continue as Vice Chair. B. Robertson seconded. All in favor. • P. Holm reported that the contracts have been sent out to all the professional service personnel. He’s received several back thus far. • P. Holm purchased 400 rain ponchos for VIP and 600 to sell at the merch booth. • Ticket prices need to be decided upon. R. Buchan handed out a map of the reserved seating location with 803 seats and asked if a block of fifty seats should be saved for people who are unable to purchase tickets on-line, elderly clientele or for other people who might have needs that we cannot yet foretell. Following committee discussion, K. Staten motioned to sell reserved tickets for $30.00 on Thursday nights, and $35.00 for Friday and Saturday nights. There will be no children rates for reserved seating. It was also decided to charge $22.00 for Thursday general admission, and $27.00 for Friday and Saturday general admission tickets. Children tickets will remain at $10.00 for all three  nights. T. Fonnesbeck seconded the motion. All in favor. It was also decided to save the seats in the two rows in front of the reserved seating section, as our emergency block. Chair Report/Production – K. Jones K. Jones reported on the following: • PRCA Updates were given by B. Skinner, K. Jones, and K. Saten. Topics included the good impression they got from the speech by the PRCA Chairman who advised revenue, contestants, people obtaining permits are up, showing that rodeo is growing. The back number ceremony was discussed in which contestants were given War Bonnet swag, and that Cinch will be sponsoring our royalty for the War Bonnet Association. • K. Jones asked that committee members get their nominations for Legends and Volunteer of the Year to P. Holm, and we will vote at the next meeting. • K. Jones discussed the plans for future production staff and that Kade suggested we put Matt Tarr in place as the 2026 or 2028 barrelman as he is high caliber. Specialty acts were also discussed. Committee Reports Vice Chair/Hospitality/Sponsorship – K. Staten K. Staten reported on the following: • K. Staten will be getting a quote from Falls Printing to print next year’s War Bonnet calendars. • She has the hotel confirmed for 2024. • Cowboy Christmas was four tickets away from being sold out, and all the proceeds went to Toys for Tots. • She reported on the death of eighteen-year-old Blake Thueson of Ririe, who fell sick while competing in the 2022 IMBA World Finals, and ultimately passed away from HLH, a rare disease. BT Clothing was inspired through Blake’s death and HLH awareness. K. Staten suggested that maybe the War Bonnet can get involved somehow to also spread awareness and show our support. • The Man Up Crusade. Should we have them back this year? K. Staten needs to send out an application if we want them back. Committee members advised her yes. • K. Staten advised that we will be part of the Series 208 along with Mackay, Gem State, Burley, Homedale, Jerome, and ourselves. Each rodeo will contribute $2,000 that will go into a purse. • The prices for VIP tables will be $350 for Thursday night and $450.00 for Friday and Saturday nights. As of now, she only has tables left on Thursday. • EIRMC will be operating our first aid station this year and we will provide them the tent. This will be located at the front gate. • Watkins Distributing has approached her about being our distributor this year and made a good offer. TEC Distributing will be given the right to beat their offer. • She is working on getting the rentals lined up. R. Buchan suggested K. Staten look for some lighting rentals for the parking lot.  • K. Staten discussed increasing the price for the cocktails to $8.00 but leaving the beer price unchanged. • She asked committee members if they had any ideas to elevate the experience of the public when they attend the rodeo. Military Affairs/American Legion – B. Skinner B. Skinner reported on the following: • B. Skinner will be working with USS Idaho Commission on trying to get a group of their crew members to participate in this year’s military segment of the rodeo. He will work to get an answer on whether they will participate so that we can plan the details at a future meeting. Facilities & Grounds & Security – J. Moad J. Moad reported on the following: • A permanent 12 x 20office has been installed for the rodeo secretary and they have purchased 30 barricade panels. Communications/Public Information – E. Grossarth (absent) Youth Rodeo/Family Night – C. Horsley No updates Financial Report – C. Price C. Price reported on the following: • We currently have $11,500 in sponsorships and $24,800 in expenses. Livestock Welfare – B. Robertson No Updates Outreach – T. Fonnesbeck No updates until next meeting. Adjournment Meeting adjourned at 12:40 p.m. Next Meeting to be held February 22nd.