War Bonnet Round Up Advisory Committee

WAR BONNET ROUND UP RODEO ADVISORY COMMITTEE Thursday, July 25th, 2024 Sandy Downs 11:00 a.m. Members in Attendance: K. Jones, K. Staten, B. Skinner, P. Holm, S. Woolstenhulme, H. Pettingill, E. Grossarth, J. Stephens, J. Moad, R. Buchan, T. Smith, C. Horsley, B. Robertson, Griffin Security Members not in Attendance: J. Newgard, T. Fonnesbeck, C. Price Call to Order K. Jones called the meeting to order at 11:04 Approval of Minutes B. Skinner motioned to approve the July 18th minutes. K. Staten seconded. All in favor. Director Updates – P. Holm P. Holm reported on the following: • He suggested a couple of changes to the website regarding the arena map. • He is working on the F&Qs for the web and volunteers. He also handed out his draft to the board members so they can check for any errors on the contact information. • There was discussion on the reserved seating. • Contracts are all in except for Volstar. He’s had trouble contacting Brad Higbee. • The yard signs and Koozies will be delivered this weekend to the golf courses. Chair Report/Production – K. Jones K. Jones reported on the following: • She proposed moving slack to Wednesday next year for our kickoff event, which would then replace the need to produce a mini youth rodeo. • K. Jones will be out of town Monday thru Wednesday during rodeo week. • Production is just about ready to go.  • Cowboy entries will reopen on Friday, July 26th. Committee Reports Tribal Relations – S. Woolstenhulme S. Woolstenhulme reported on the following: • She has obtained eight signed contracts for the dancers and is expecting two more. • The drum group is confirmed. • Tribal Council Chairman Lewan will be dancing the first night. There will be one tribal rep to ride in the truck with Mayor and Council. • The proof of the tribal video will be completed as of this date. • She needs a tent for the dancers to get dressed in. K. Staten will provide it. Military Affairs/American Legion – B. Skinner B. Skinner reported on the following: • This year’s military segment will feature a heavy duty armored military vehicle instead of the Humvee. It will carry four military officials. • He will get a list of Legion concession workers to R. Buchan for those workers that may be arriving late. Vice Chair/Hospitality/Sponsorship – K. Staten K. Staten reported on the following: • The Tundra is confirmed for the barrel racing truck. • There was a discussion on flags including the WPRA and Man Up flag. • K. Staten needs a list of any last-minute rental needs. • She confirmed the tent locations. • She is making a few adjustments to the rodeo week schedule. • Burritos will be in the contestant tent Thursday morning for slack. • She confirmed with members the time for the director’s group photo. • Shirts have been delayed by FUEL’D. The company has not completed the work in a timely manner. • There was a discussion of alternatives to the stock saddle rider. Marketing/Advertising/Tickets – R. Buchan R. Buchan reported on the following: Ticket sales to date: Thursday: 520 Reserved, 142 GA, 35 kids Friday: 807 Reserved, 198 GA, 33 kids Saturday: 883 Reserved, 433 GA, 76 kids • Ticket sales are picking up for Thursday. • She will be sending out another newsletter Friday, July 26th • There are no more refunds or ticket exchanges as of this date. Facilities & Grounds & Security – J. Stephens & J. Moad J. Stephens reported on the following: • T. Smith is getting the parking lot lined. • IT has been out at Sandy Downs getting things ready. • J. Moad confirmed the Coors tent measurements. • J. Moad confirmed the tractor arrival date. Communications/Public Information – E. Grossarth E. Grossarth reported on the following: • He is working on the day sheets. • He will send the Legends video to K. Jones following the meeting. • E. Grossarth suggested we drop the first names of the Wright Brother’s in our communications so there is no misunderstanding on which Wright Brother is competing. • The programs are being printed right now in Colorado. • He will send K. Jones the Media Day information. Youth Rodeo/Family Night – C. Horsley C. Horsley reported on the following: • Registration numbers for our youth rodeo are as follows: 1. 57 mutton bustin riders. 2. 6 shoot doggers. 3. Steer riding is full. • He also gave a list of the games that will be available for the kick-off event. Finance – C. Price (absent) • C. Price e-mailed the current financial report. Livestock Welfare – B. Robertson B. Robertson reported on the following: • Confirmation of the names of judges. • Confirmation of the stock and feed arrival dates. He also advised he will assist on those delivery dates. • Confirmation on the chute boss and shirts for staff. • Confirmation on the sound system for break-a-way. • He confirmed that his men will help with the mini bulls. Outreach – T. Fonnesbeck (absent) Adjournment Meeting adjourned at 12:15 p.m. Next Meeting to be held Thursday, August 15th.