Library Board

Library Board Meeting Thursday, July 16, 2026 at 6:30 PM Library Community Room - 805 1st Street East Agenda Meeting Opening 1. Introduction of Guests 2. Approve the Agenda The agenda may be amended to remove items during this time, but no items may be added to the agenda. 3. Approve May 2026 Minutes 4. Approve June 2026 Minutes Financials 5. Approve Bills Statistics 6. Statistics Report New Business 7. Prize and Incentives Policy 8. Fines and Fees Policy 9. Strategic Plan Update 10. August Board Meeting Unfinished Business Miscellaneous 11. Programming Update 12. Park by the Library 13. Budget Forecast 14. Little Free Libraries 15. Website revision 16. Library Board Training 17. Board and Staff Reports Adjournment This agenda is subject to change. Page 1 of 34  LIBRARY BOARD ITEM DESCRIPTION DATE OF MEETING: July 16, 2026 ITEM TITLE: Approve May 2026 minutes BACKGROUND: Review May 2026 Minutes RECOMMENDATION: Make needed changes and approve. Page 2 of 34 Independence Public Library Board of Trustees May 21, 2026 The meeting of the Library Board of Trustees was held in the Library Community Room of the Independence Public Library. Those present at the meeting were Laura Blaker, Robin Bleichner, Deb Clark, Matt Rittgers, Nancy Dodge, and Bret Weber. Also, in attendance Lisa Lorenzen Associate Clerk. The meeting was called to order by Robin Bleichner at 6:34 p.m. A motion was made by Nancy Dodge, seconded by Matt Rittgers to approve the agenda. The motion carried unanimously. A motion was made by Nancy Dodge and seconded by Deb Clark to approve the minutes with changes. The motion carried unanimously. Bills were reviewed. Motion made by Matt Rittgers and seconded by Nancy Dodge to approve the bills as corrected. The motion carried unanimously. Statistics Facebook total reach for the month of April was one of the highest ever. New Business Wage and Salary Increases FY27 A motion was made by Deb Clark and seconded by Nancy Dodge to approve the wage and salary increase description for fiscal year 2027. These are equivalent to the base and merit increases the city approved for other city employees by the city council. The motion carried unanimously. Unfinished Business Programming Update Summer Reading program called Plant A Seed, Read begins June 3 to July 31st. Park Update The Go Nuts! Party for the Park on May 2 raised $4,295.72. Board Training The training covered the summer reading brochure, Plant A Seed, Read. Page 3 of 34 Board and Staff Reports None Adjournment A motion was made by Nancy Dodge and seconded by Deb Clark to adjourn the meeting. Motion was carried unanimously. The meeting adjourned at 7:09 p.m. Respectfully Submitted, Deb Clark, Secretary Page 4 of 34  LIBRARY BOARD ITEM DESCRIPTION DATE OF MEETING: July 16, 2026 ITEM TITLE: Approve June 18, 2026 minutes BACKGROUND: Review June 2026 Minutes RECOMMENDATION: Make needed changes and approve. Page 5 of 34 Independence Public Library Board of Trustees June 18, 2026 The meeting of the Library Board of Trustees was held in the Library Community Room of the Independence Public Library. Those present at the meeting were Laura Blaker, Robin Bleicher, Nancy Dodge. Also in attendance was Susi Lampe City Clerk and guest Michael Coonrad. The meeting was called to order by Robin Bleichner at 6:33 p.m. Quorum was not met. Therefore, the board could only vote on the bills. Bills were reviewed. Motion by Robin Bleicher seconded by Nancy Dodge to approve the bills. Motion carried. No other actions were taken. Adjournment: Motion by Robin Bleicher to adjourn, seconded by Nancy Dodge. Carried unanimously. Meeting adjourned at 6:39 p.m. Submitted by Nancy Dodge Page 6 of 34  LIBRARY BOARD ITEM DESCRIPTION DATE OF MEETING: July 16, 2026 ITEM TITLE: Approve Bills BACKGROUND: Review bills RECOMMENDATION: Discuss and approve the bills Page 7 of 34  Independence Public Library Monthly Bills July 2026 1 003-410-6210 Dues & Memberships $78.60 2 Visa Card Services (Des Moines Register, Waterloo/CF Courier) $ 78.60 3 003-410-6320 Grounds Operation & Maintenance $60.00 4 Ranger Reed (Snow removal - March) $ 60.00 5 003-410-6371 Electricity $1,371.65 6 Independence Light & Power $ 1,356.99 7 Mid American Energy $ 14.66 8 003-410-6373 Communications (Phone & Internet) $253.72 9 Independence Light & Power $ 253.72 10 003-410-6399 Other Maintenance & Repair $142.93 11 Visa Card Services (toilet paper holders) $ 142.93 12 003-410-6409 Janitorial $1,635.00 13 Midwest Janitorial Services (Inv# 261773) $ 1,635.00 14 003-410-6419 Computer Expense $808.53 15 SenSource (Inv# 66931 - patron counter support annual renewal) $ 240.00 16 Visa Card Services (Keeper renewal) $ 360.00 17 US Cellular (Inv# 0814440619 - hotspot monthly fee) $ 208.53 18 003-410-6490 Professional Services $15.00 19 Visa Card Services (background check-Kari) $ 15.00 20 003-410-6502 Books $4,869.66 21 Brodart (Acct#140052 - Invoices listed below) $ 1,366.54 22 Ingram (Acct# 20AZ626, 20C7887 - Invoices listed below) $ 1,117.43 23 Cengage (Invoices listed below) $ 683.94 24 Amazon Credit Services (Amazon.com purchases & Prime renewal) $ 560.88 25 Library Ideas (Inv# 124573, 130752) $ 455.12 26 Penworthy (Inv# 0618614-IN) $ 299.69 27 Book Farm (Inv# REB15742-1) $ 53.93 28 Junior Library Guild (Inv# 751322) $ 2.00 29 Visa Card Services (Kelly Crull books) $ 40.66 30 Center Point Large Print (Inv# 2252405) $ 58.74 31 Perma-bound (Invoices & credits listed below) $ 230.73 32 003-410-6506 Office Supplies $189.59 33 Storey Kenworthy (Inv# 11326721, 1328830) $ 109.49 34 Visa Card Services (name tag) $ 15.16 35 Amazon Credit Services (labels, bags) $ 64.94 36 003-410-6507 Operating Supplies $272.31 37 Vern's True Value (fasteners) $ 0.27 38 Amazon Credit Services (door stops, HDMI adapter) $ 41.18 39 Cole's Ace Hardware (bolts) $ 1.88 40 Storey Kenworthy (Inv# 11326721, 1328830) $ 228.98 41 003-410-6508 Postage $78.28 42 Visa Card Services (ILL postage, hotspot postage) $ 78.28 43 003-410-6530 Programming $26.68 44 Visa Card Services (Facebook advertising & 1000BBK photos) $ 26.68 45 003-410-6531 Video Recordings $271.36 46 Amazon Credit Services (Amazon.com purchases) $ 271.36 47 003-410-6532 Audio Recordings $197.95 48 Blackstone Publishing (Inv# 2238719, 2239109) $ 197.95 49 003-410-6536 Ebooks $2,058.56 50 40 Overdrive (Inv# CD0649726225606-BRIDGES yearly fee) $ 2,058.56 51 Total General Fund Expenses for Month $ 12,329.82 $12,329.82 52 Brodart Invoices - B7263401, B7263447, B7263483, B7263486, B7263542-46, B7263550, B7263592, 53 B7263650-53, B7263698 54 Cengage Invoices - 999102845004, 999102862933, 999102865382, 999102866665, 999102880987 55 Ingram Invoices - 96954509, 97001052-55, 97026031, 97057049, 97088873, 97121720-22, 97180842, 97187833-35, 56 97227644, 97277824, 97364139-40, 97463595, 97509719-23, 97610660-63, 97640987-99, 97026591-92, 97170944, 57 97215119, 97245257, 97309826-27, 97337250, 97349007, 97463937, 97469110, 97510351, 97641727, 97678226 Page 8 of 34  Independence Public Library FY27 Budget Beginning Remaining Percent Line Item July August September October November December January February March April May June YTD Total Balance Balance Expended Salaries - Full Time $ 206,370.00 $ - $ - $ 206,370.00 0.00% Salaries - Part Time $ 110,235.00 $ - $ - $ 110,235.00 0.00% Wages - Overtime $ 750.00 $ - $ - $ 750.00 0.00% ICMA RC - City Share $ 3,000.00 $ - $ - $ 3,000.00 0.00% Dues & Memberships $ 3,600.00 $ 78.60 $ 78.60 $ 3,521.40 2.18% Training in House $ 500.00 $ - $ - $ 500.00 0.00% Meetings/Conferences/Miles $ 2,000.00 $ - $ - $ 2,000.00 0.00% Contract Repair & Maintenance $ 5,000.00 $ - $ - $ 5,000.00 0.00% Grounds Operation, Maintenance $ 1,000.00 $ 60.00 $ 60.00 $ 940.00 6.00% Electricity/Gas Utilities $ 21,600.00 $ 1,371.65 $ 1,371.65 $ 20,228.35 6.35% Communications (Phone) $ 3,400.00 $ 253.72 $ 253.72 $ 3,146.28 7.46% Other Maintenance/Repair $ 3,500.00 $ 142.93 $ 142.93 $ 3,357.07 4.08% Property & Casualty Insurance $ 16,492.00 $ - $ - $ 16,492.00 0.00% Janitorial $ 24,220.00 $ 1,635.00 $ 1,635.00 $ 22,585.00 6.75% Printing & Publishing $ 750.00 $ - $ - $ 750.00 0.00% Computer Expense $ 8,046.00 $ 808.53 $ 808.53 $ 7,237.47 10.05% Professional Services $ 75.00 $ 15.00 $ 15.00 $ 60.00 20.00% Library Books $ 32,000.00 $ 4,869.66 $ 4,869.66 $ 27,130.34 15.22% Office Equipment $ 500.00 $ - $ - $ 500.00 0.00% Office Supplies $ 4,000.00 $ 189.59 $ 189.59 $ 3,810.41 4.74% Operating Supplies $ 3,000.00 $ 272.31 $ 272.31 $ 2,727.69 9.08% Postage & Shipping $ 500.00 $ 78.28 $ 78.28 $ 421.72 15.66% Safety Supplies $ 75.00 $ - $ - $ 75.00 0.00% Programming $ 8,000.00 $ 26.68 $ 26.68 $ 7,973.32 0.33% Video Recordings $ 2,250.00 $ 271.36 $ 271.36 $ 1,978.64 12.06% Audio Recordings $ 3,000.00 $ 197.95 $ 197.95 $ 2,802.05 6.60% Ebooks $ 5,000.00 $ 2,058.56 $ 2,058.56 $ 2,941.44 41.17% Audiobooks (Downloadable) $ 8,000.00 $ - $ - $ 8,000.00 0.00% Video Streaming $ 2,500.00 $ - $ - $ 2,500.00 0.00% Totals $ 479,363.00 $ 12,329.82 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 12,329.82 $ 467,033.18 2.57% Capital Outlay/Equipment $ 8,250.00 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 8,250.00 0.00% Capital Outlay/Building $ 35,000.00 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 35,000.00 0.00% Page 9 of 34  LIBRARY BOARD ITEM DESCRIPTION DATE OF MEETING: July 16, 2026 ITEM TITLE: Statistics Report BACKGROUND: Statistics are included for review RECOMMENDATION: Discuss the statistics Page 10 of 34  Independence Public Library Circulation and Usage Report for June 2026 Materials Usage City of Independence Circulation 4,396 Unincorporated Buchanan County Circulation 1,987 Incorporated Buchanan County w/Libraries 524 Contracting Cities 252 Outside of Buchanan County Circulation (Open Access) 460 Items Loaned to Other Libraries (Access Plus) 50 ______ Total Materials Circulation for Month 7,669 Usage Comparison Year Materials Patrons Computer Web Site BRIDGES Patrons 2026 7669 6798 1207 3771 2396 Total Number of Patrons for Month 6,798 2025 7801 6485 803 3553 2146 2024 7490 5828 885 3870 1930 Computer & Wireless Headphone Usage 2023 8085 5759 772 3614 1772 Desktop Computer Usage for Month 752 2022 7473 5348 961 2927 1678 In-House Laptop Usage for Month 0 2021 6814 3445 457 2793 1326 Wireless Computer Usage for Month 455 2020 2145 428 187 4008 1399 Early Literacy Station Usage for Month 259 Wireless Headphone Usage for Month 31 Library of Things Usage Activity Equipment 20 Puzzles 85 Hotspots 26 Cake Pans 3 Memory Kits 1 Web Site Usage Total Visitors 3,771 BRIDGES Usage Total Usage 2,396 Facebook, Civic Send, Instagram & Google Profile Facebook Followers 3,318 Facebook Total Reach 89,750 Mass Emails/Constant Contact Opened 2,921 Instagram Likes 68 Instagram Followers 621 Google Profile Interactions 642 Google Profile Views 552 Mobile App Usage Patron Count 437 Usage 1954 Kanopy Usage Visits 385 Plays 119 Material Additions Books 426 DVDs 10 CDs 3 VOX Books 30 _____ Total Additions for Month 469 Material Withdrawals Total Withdrawals for Month 116 Additions Breakdown Adult Biography & NonFiction = B-2, 100-3, 300-5, 500-4, 600-13, 700-3, 900-3 Adult Fiction = F-74, M-31, SF-18, LPF-2, LP Rotating - 126 Young Adult Fiction = YAF-16, GR-4 Juvenile Biography & NonFiction = JB-1, 300-2, 500-5, 700-1, 800-1, 900-1 Juvenile Fiction = JF-16, GR-19, Just Right-3 Juvenile Easy NonFiction = 300-1, 500-4, 600-2, 700-1 Juvenile Easy = Easy-45, BB-20 CDs = Adult-3 DVDs = Adult-8, Juvenile-2 VOX Books - JF-7, JE-23 Withdrawals Breakdown ANF-7, AF-9, LPF-13, LPNF-1, JF-2, Just Right-28, JENF-1, JE-41. BB-6, DVD-4, JDVD-3, Puzzle-1 Number of Days Open = 29 Page 11 of 34  Independence Public Library Circulation and Usage Report for June 2026 Study Rooms - 24 usages Library Events (Community Room) Adult Events & General Interest (All Ages) Events 6/3/2026 Summer Reading Program Kickoff - 132 children 15 teens 44 adults 6/9/2026 Books to Blooms Bookvase Workshop - 20 adults 1 teen 6/14/2026 Paint & Play: Miniatures & More - 6 children 12 teens 4 adults 6/16/2026 All Iowa Reads with Allen Eskens - 2 adults 6/17/2026 Caregiver Support Group - 10 adults 6/22/2026 Book Discussion - 14 adults 6/23/2026 Daytime Book Discussion - 7 adults 6/23/2026 Dungeons & Dragons for Adults - 6 adults 6/25/2026 Dungeons & Dragons for Adults - 7 adults 6/27/2026 Plant Swap - 17 adults 2 teens 3 children 6/29/2026 Forest Walk @ Jakway Park - 5 adults 1 child 6/30/2026 Family Nature Art Night - 22 children 17 adults Teen & Tween Events 6/12/2026 Minecraft - 16 teens 7 children 2 adults 6/15/2026 Digital Art Workshop - 8 teens 1 child 2 adults 6/18/2026 Open iTAB meeting - 7 teens 2 adults 6/28/2026 Dungeons & Dragons for Teens - 16 teens 4 children 2 adults Children's Events 6/3/2026 Creature Feature - 39 children 2 teens 20 adults 6/8/2026 Maker Monday Kits - 75 children 6/8/2026 LEGOS @ the Library - 22 children 2 teens 15 adults 6/10/2026 Not-So-Creepy Crawlers - 49 children 2 teens 21 adults 6/17/2026 Become a Boxitect - 8 children 2 adults 6/22/2026 Become a Frosting Master - 11 children 2 adults 6/23/2026 Tuneful Tuesdays (3 to 5 year olds) - 28 children 12 adults 6/23/2026 Tuneful Tuesdays (6 to 8 year olds) - 13 children 2 teens 5 adults 6/23/2026 Tales to Tails - 5 children 1 teen 1 adult 6/24/2026 Step into the Boots of a Park Ranger - 18 children 1 teen 14 adults 6/29/2026 Maker Monday Kits - 100 children 6/30/2026 Tuneful Tuesdays (3 to 5 year olds) - 43 children 16 adults 6/30/2026 Tuneful Tuesdays (6 to 8 year olds) - 22 children 3 adults Library Events (Outdoors) 6/3/2026 Supersize Bubble Lab - 64 children 5 teens 47 adults 6/4/2026 Outdoor Storytime - 45 children 22 adults 6/11/2026 Outdoor Storytime - 24 children 14 adults 6/18/2026 Outdoor Storytime - 37 children 20 adults 6/25/2026 Outdoor Storytime - 32 children 17 adults Outreach Programs/Events 6/2/2026 Reader's Circle @ Lexington Estate - 13 adults 6/6/2026 Shred Day - 74 adults Passive Programs 6/8-6/17/2026 Name the Turtle - 208 children 5 teens 22 adults 6/15/-6/22/2026 Seeds of Kindness - 70 children 3 teens 42 adults Virtual Programs 6/8/2026 Maker Monday 6/29/2026 Maker Monday NonLibrary Events (Community Room) 6/1/2026 Independence Swim Team meeting - 42 people 6/19/2026 Full Circle Services training - 33 people 6/23/2026 Iowa Natural Heritage Foundation - 18 people 6/24/2026 BCHC training - 12 people 6/27/2026 Buchanan County Young Democrats - 7 people 6/29/2026 Familes First Counseling training - 46 people Page 12 of 34  LIBRARY BOARD ITEM DESCRIPTION DATE OF MEETING: July 16, 2026 ITEM TITLE: Prize and Incentives Policy BACKGROUND: The library would like to further define acceptance of donations and gifts for programs like the Summer Reading Program and others that include incentives and prizes. Suggested additions are regarding the acceptance and consideration of those items. RECOMMENDATION: Make any changes to further improve the policy and then approve. Page 13 of 34  PRIZES AND INCENTIVES POLICY Incentives Incentives are rewards provided to all participants who meet an established goal. All who complete activities and meet the requirements for incentives given to qualifying recipients may receive incentives. Prizes The Independence Public Library may distribute prizes through drawings when the number of prizes available is not sufficient for all qualifying participants. For these situations, random-chance drawings of qualifying participants through traditional or digital means may be utilized. As no fees are involved, these drawings are not considered raffles. Employees of the Independence Public Library are not eligible to receive prizes that are provided to drawing winners when there are other qualifying participants. Those who live in the same household as the library director are not eligible to receive prizes when there are other qualifying participants, except in the case of a live event with a public drawing. For example, if all who are attending a program are asked to put their name in a drawing, only staff members are ineligible. Library staff members are not eligible to enter contests where prizes are earned as a result of a vote by the public or designated judge/s. All family members of library employees and others are eligible. If the names from a random drawing are from the same household, no more than two members of one household may receive a random prize for the same program, i.e. the summer reading program, unless there are no other eligible participants. Prize Eligibility Incentives Incentives are rewards provided to all participants who meet an established goal. All who complete activities and meet the requirements for incentives given to qualifying recipients may receive incentives. Prizes & Drawings The Independence Public Library may distribute prizes through drawings when the number of prizes available is not sufficient for all qualifying participants. For these situations, random-chance drawings of qualifying participants through traditional or Page 1 (revised June 18, 2026) Page 14 of 34  PRIZES AND INCENTIVES POLICY digital means may be utilized. As no fees are involved, these drawings are not considered raffles. Eligibility Rules: • Library Employees: Employees of the Independence Public Library are not eligible to receive prizes that are provided to drawing winners when there are other qualifying participants. Staff members may enter contests which are judged or voted upon for fun, but are ineligible to win prizes as a result of a vote by the public or designated judge/s. • Director's Household: Those who live in the same household as the library director are not eligible to receive prizes when there are other qualifying participants, except in the case of a live event where a drawing is done in public view. (For example: If all who are attending a program are asked to put their name in a drawing, only staff members are ineligible.) • Family Members: All family members of library employees are eligible to win drawings and enter judged contests. • Household Limit: If the names from a random drawing are from the same household, no more than two members of one household may receive a random prize for the same program (i.e., the Summer Reading Program), unless there are no other eligible participants. Prize Donations and Sponsorships To maintain public trust and ensure the Independence Public Library remains a neutral and welcoming space for the entire community, the library reserves the right to review all donations intended for prizes, raffles, and incentives. Unacceptable Donations To ensure the library remains free from political or sectarian influence, the library will not accept curated prize baskets or specific prize packages from: • Religious organizations. • Political campaigns, parties, or politically motivated advocacy groups. • Organizations or businesses whose primary purpose is to promote a specific social, ideological, or religious agenda. Page 2 (revised June 18, 2026) Page 15 of 34  PRIZES AND INCENTIVES POLICY In addition, the library will not accept prize packages that include proselytizing literature, political campaign materials, or overt branding intended to advocate for a specific cause or belief system. Acceptable Prize Donations The library deeply values community support and welcomes organizations wishing to contribute to our programs through the following methods: • Wishlist: Using the library’s Wishlist to donate items on a pre-approved list. • Monetary Donations for Pre-Approved Purchases: Individuals and organizations may donate funds specifically earmarked for library staff to purchase prizes that align with the program's theme and the library’s collection and selection policies. • General Sponsorship: Individuals and organizations may sponsor a program financially. They will be recognized in accordance with standard library practice/minimum funding levels. • Generic Prizes: Donation of new, neutral items that align well with the program and do not promote a specific organization’s agenda. Commercial branding like a restaurant coupon or store gift card is typically acceptable, but ideological, religious, or political branding is not. Consideration The Library Director retains discretion over the acceptance, distribution, and display of all donated prize materials and may consult with the Library Board of Trustees with unique situations or gifts. Items that do not align with the library’s mission of neutrality and maintaining a welcoming environment will be declined. Page 3 (revised June 18, 2026) Page 16 of 34  LIBRARY BOARD ITEM DESCRIPTION DATE OF MEETING: July 16, 2026 ITEM TITLE: Fines and Fees Policy BACKGROUND: Review the changes to the fines and fees policy. RECOMMENDATION: Discuss changes, make any additional modifications, and approve. Page 17 of 34  FINES AND FEES POLICY Fines The Independence Public Library is fine free with the exception of items that are high cost, very popular, or items belonging to other libraries. Patrons are expected to return materials by their due dates to ensure that all library users have equitable access. Materials are considered overdue if not received by the due date. Items returned in the book drop when the library is closed are considered to have been returned on the last open day of the library. Fines and fees must be paid for with cash. Staff will accept a maximum of $5.00 in loose coins or coin rolls per transaction or day from an individual. The following items accumulate fines: • Interlibrary loans, bookclub books, and Express Books begin accumulating fines the first day the item is overdue and are assessed $.25 per day. • Games, sports equipment, and eReader fines begin accumulating the first day the item is overdue. They are assessed at $1.00 per day. • Hotspot fines begin the first day the item is overdue and are assessed at $10.00 per day until the device is returned. • The maximum fine on a material is $10.00 with the exception of the eReaders and hotspots. The number of items overdue or the number of days overdue will determine if a patron is able to check out. If a patron has six or more items overdue, they may not check out. In addition, a patron with items overdue for a certain length of time will also lose checkout privileges. Those overdue items will be labeled “problems.” The following items are a problem after they are overdue 10 days: Hot Spots, Outdoor Recreation, Games, Crafts, Exercise Equipment, and Interlibrary Loans (ILL) The following items are a problem after they are overdue 30 days: Books (with the exception of ILL), DVDs, cake pans, eReaders, Audiobooks on CD, jigsaw puzzles, and magazines. If an item has not been returned 60 days after the date it became a problem, one of two things will be required: returning the item and paying a $5.00 fine, or payment to replace the item. Specifics are as follows: • Return of the original item 60 days after the problem date will result in a $5.00 fine. Page 1 of 3 (revised June 18, 2026) Page 18 of 34  FINES AND FEES POLICY • If the item cannot be returned, replacement costs need to be paid. • A cardholder paying for the replacement cost of an item will not have to pay for the overdue fine associated with the same item. • IPL does not allow patrons to bring in a new or duplicate item to replace the lost/damaged item due to variables in binding, format, etc. • After 120 days, the material will be removed from the library’s collection. • If a patron pays for replacement of the item and then locates it, the item will be considered a donation and any fees will not be reimbursed. Item Fees If a material is lost or damaged to the extent that it must be removed from the collection, a replacement cost will be charged. The replacement cost will be determined by current market values as determined by the library catalog database. Dates are based on copyright of the item. If the material cannot be replaced, or the prices aren’t in the database, the following fees will be used: • Books Hardcover $15.00 Paperback $ 8.00 • Laptop Computer Newer than 1 year old $1200.00 1 or more years old $ 800.00 • Magazines (all) Per issue $ 3.00 • CDs - single Newer than 5 years old $10.00 Over 5 years old $ 8.00 • CDs - set Newer than 5 years old $40.00 Over 5 years old $20.00 • DVDs - single Newer than 5 years old $20.00 Over 5 years old $10.00 • DVDs - series Newer than 5 years old $35.00 Over 5 years old $25.00 • Cake Pans $15.00 • eReader (device only) $150.00 • Hotspot $195.00 Page 2 of 3 (revised June 18, 2026) Page 19 of 34  FINES AND FEES POLICY • Single Disc from Golf Disc Set $ 5.00 Other Fees • eReader accessory fees will be assessed at the following replacement prices: Protective Cover - $15.00, Power Cord - $15.00, Carrying Case - $25.00. • Hotspot accessory fees will be assessed at the following replacement prices: Protective Case - $15.00, Charging cord/adapter - $15.00. • Billfold sized library cards will be replaced at $1.00 per card. • Printing fees are assessed at $.10 per one side (black and white) and $0.50 per side (color). • Photocopier fees are assessed at $.10 per side (8½” x 11” or an 8½” x 14”) and $.20 per side for 11” x 17”. Color copies are $.50 per side. • Patrons must use library-supplied paper. Resume paper is available to purchase from the library at $.10 per page in addition to the copy/printing fee. • Faxing fees are assessed at $1.00 per page for outgoing faxes and $.10 per page for incoming faxes. • There is no charge to scan and e-mail a file to the patron. If the scan is printed, charges are as outlined above. • A mylar book cover can be purchased for $0.50. • Cleaning/repairing a patron’s personal CD or DVD on the library’s disk repair machine may be done for $1.00 per disk. • Earbuds may be purchased for $0.50. Page 3 of 3 (revised June 18, 2026) Page 20 of 34  LIBRARY BOARD ITEM DESCRIPTION DATE OF MEETING: July 16, 2026 ITEM TITLE: Strategic Plan Update BACKGROUND: Review the library's progress towards strategic plan goals. We accomplished 23 goals that were due in FY26, have 4 that we did not accomplish, and one was out of our control. RECOMMENDATION: Discuss the strategic plan and progress made at IPL. Offer any suggestions for FY27 improvement areas. Page 21 of 34  2024-2027 IPL Plan Library Status/Comments Gantt Chart July 2026 Comments KEY Done Lavender Current Priorities Light yellow Areas to develop plans/work on Bright yellow Areas out of our control Aqua Pillar Wide Variety of Opportunities Goal Activities that connect and engage community Objective Offer improvements that increase engagement and interactivity. Legos, Fort Night, Family Art Night, Dot Offer a minimum of five intergenerational events in FY26. Day, Story Time Strategy Determine feasibility and potential funding sources for improvements to park McElroy Grant, fundraiser, grants, Strategy north of Library by July of 2026. private donations Increase interest through art updates and an art brochure ready for Art updates done, making final Strategy distribution in FY2026. changes on brochure Goal Easy access to information, books, and learning tools Objective Develop and implement plans to reduce barriers for our service population. Support technology use by assisting people individually as needs arise, Just-in-time help for patrons, evaluating the service by tracking the patterns, needs and success rate in continuing to track Strategy FY26. Determine next steps for Little Free Libraries. Develop a plan to improve, Met with stewards, develop ideas/plan, work Oct '26 Strategy replace, or dispose of them by March 2026. on implementing it Improve, replace, or dispose of Little Free Libraries by November of 2026. FY27 Strategy Page 22 of 34 Objective Increase access to early literacy for children up to age six. promote w/ preschools, story time, Increase awareness and improve the administrative process of 1000 Books social media; made administrative Strategy Before Kindergarten by April 2026. changes Thirty 1000 Books Before Kindergarten graduates by October 2025. 45 have completed Strategy 2024-2027 IPL Plan Library Status/Comments Gantt Chart July 2026 Comments KEY Done Lavender Current Priorities Light yellow Areas to develop plans/work on Bright yellow Areas out of our control Aqua Pillar Relevant Services Goal Relevant, up-to-date Collection Provide a relevant physical collection that meets the informational and Objective recreational needs of our community. Continue to update Library of Things Collection, and increase checkouts 10% new binder, social media posts with Strategy through awareness of items and the LOT catalog search in FY 2026. photos, 11.67% increase Explore sustainability and viable solutions of long-term collection Amy expanded Excel knowledge, Strategy development by Feb. 2026. learn more about pivot tables Maintain and provide a relevant virtual collection that meets the Objective informational and recreational needs of our community. Provide access and increase awareness and usage of Kanopy streaming video 128 accts as of7/6/26 Strategy to 125 accounts by September 2026. Goal Services that Meet our Community's Needs Page 23 of 34  Enhance services for those who are physically and/or mentally challenged Objective and unable to come to library Increase awareness of possible homebound patrons, increasing Letters and bookmarks to physical communications to six additional entities who work with those populations therapy, churches, pharmacies Strategy by April 2026. Evaluate needs of care centers and adult services and determine whether we have the resources/staffing to improve services. Due October 2026. Strategy Objective Evaluate current and potential future services to determine relevancy Create a technology services plan by November 2025, begin to implement as Plan is done, approved, working on Strategy budget allows in FY 26-27. it Met with city, City changing financial systems, not ready to Strategy Explore credit card services and implement, if feasible, by February 2026. move forward 2024-2027 IPL Plan Library Status/Comments Gantt Chart July 2026 Comments KEY Done Lavender Current Priorities Light yellow Areas to develop plans/work on Bright yellow Areas out of our control Aqua Pillar Community Partnerships Goal Enhanced Partnerships within the Community Objective Strengthen partnerships/relationships with the City and City Council. Create a plan for the transition from Google products to Microsoft 365 for Shortage of knowledge, time, Strategy library staff by October 2025. money, assistance Shortage of knowledge, time, Strategy Transition from Google products to Microsoft 365 by October of 2026. money, assistance Page 24 of 34  Christmas gifts to all depts, invitation to Assist other city departments and/or show appreciation for their assistance trainings, posting thank yous on social Strategy in four ways by July 2026. media, treats to depts Objective Strengthen partnerships with organizations and businesses Evaluate methods of accessing and sharing community information, Facebook sharing, Soles4Souls, increasing community involvement/sharing in at least two ways during fiscal Lions glasses, Kluesners stickers Strategy year 2026 Increase library awareness by promoting relevant services to/with Year end report in community, asked businesses to donate for WRP, school organizations and businesses in FY 2026 by trying three methods of tours, events in community, emailed Strategy promotion we haven't used recently. community organizations Objective Strengthen partnerships with schools and homeschool families Partner with ICSD in regards to four projects during 2025-2026 school year. Letters to vets, silver cord, school Strategy (Ex - Community Kiosk, Letters to Vets, Silver Cord, etc) tours, read aloud day, comm kiosk Partner with other area schools (St. John's, Liberty Christian) with at least St. John's school tours, flyers, SRP Strategy two total projects during 2025-26 school year. promotions Connect with homeschool families to share resources and open the door for STEM activities/programs, emails, feedback and collaboration in three or more methods during the 2025-26 tour, librory of things Strategy school year. Goal Community involvement in library programming and collections Objective Develop Active Teen Group 9 teens! Strategy Establish active group of at least five 7-12 grade students by January 2026. Idea of Frosty's workshop and other Teen group will work to benefit the library in at least three ways by August of programs, volunteering, recommended Strategy 2026. books, planned float for 7/4 2024-2027 IPL Plan Library Status/Comments Gantt Chart July 2026 Comments Page 25 of 34  KEY Done Lavender Current Priorities Light yellow Areas to develop plans/work on Bright yellow Areas out of our control Aqua Pillar Enhanced Marketing Goal Increased public awareness and support Objective Effectively demonstrate the value of the library to the community. 11% after 6/26 Strategy Maintain social media engagement levels at 9% for fiscal year FY26. What you saved photos/ article, reports to city council, Oaklee, statistical Share information, services, and opportunities through a year-long campaign snippets, annual report, ROI, wishlist, Strategy to increase public awareness and demonstrate the library's value in FY26. rural resident campaign Objective Demonstrate Support for the Community Encourage all staff to represent the library by volunteering a minimum of two Food drive, ringing bell, Strategy hours in the community each fiscal years 2026-2027. concessions, 4th of July tickets, etc Jingle on Main, Family Fun Fest, Strategy Library presence at a minimum of two community events in fiscal year 2026. Farmers Market Use three or more ways to share non-library information, especially Kiosk, Social Media, digital sign, Strategy community events and news in fiscal year 2026. displays Page 26 of 34  LIBRARY BOARD ITEM DESCRIPTION DATE OF MEETING: July 16, 2026 ITEM TITLE: August Board Meeting BACKGROUND: Proposing a change in meeting time for August if it would work for the library board. Please check your calendars to see if Tuesday, Aug. 18 at 6:30 pm would work or at 5:30 pm on August 20. RECOMMENDATION: Discuss and decide on whether to change the August board meeting time or to leave it the same. Page 27 of 34  LIBRARY BOARD ITEM DESCRIPTION DATE OF MEETING: July 16, 2026 ITEM TITLE: Programming Update BACKGROUND: Share information about the summer reading program and RAGBRAI. RECOMMENDATION: Have knowledge of library programming. Page 28 of 34  LIBRARY BOARD ITEM DESCRIPTION DATE OF MEETING: July 16, 2026 ITEM TITLE: Park Project BACKGROUND: The Library Foundation Board recommends moving forward with park donations using specific recognition for various levels of giving. Go over the foundation's plan for levels and types of recognition. RECOMMENDATION: Discuss the recognition/donor plan for the park. Page 29 of 34  LIBRARY BOARD ITEM DESCRIPTION DATE OF MEETING: July 16, 2026 ITEM TITLE: Budget Forecast BACKGROUND: With changes to state taxes, there will be a reduction to the general fund of at least $300,000. The City is planning to start the budget process in September. RECOMMENDATION: Board awareness of upcoming budget shortfall. Page 30 of 34  LIBRARY BOARD ITEM DESCRIPTION DATE OF MEETING: July 16, 2026 ITEM TITLE: Little Free Libraries BACKGROUND: An update on the status. The LFL stewards will have met prior to the board meeting, so we may have a plan further developed. RECOMMENDATION: Know about the status of the little free libraries. Page 31 of 34  LIBRARY BOARD ITEM DESCRIPTION DATE OF MEETING: July 16, 2026 ITEM TITLE: Little Free Libraries BACKGROUND: See the library website revisions. RECOMMENDATION: Know how to navigate the library website with the changes. Page 32 of 34  LIBRARY BOARD ITEM DESCRIPTION DATE OF MEETING: July 16, 2026 ITEM TITLE: Library Board Training BACKGROUND: An important part of being a library trustee is taking part in a variety of board development training. It is also a requirement for accreditation with the State Library of Iowa. RECOMMENDATION: The board will take part in training applicable to their roles and responsibilities. Page 33 of 34  LIBRARY BOARD ITEM DESCRIPTION DATE OF MEETING: July 16, 2026 ITEM TITLE: Board and Staff Reports BACKGROUND: Provide any relevant information you would like to share. RECOMMENDATION: Be knowledgeable of information that will help you in your role as a board member. 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