Planning and Zoning Board/Tree Board

P.O. Box 2430 Indian Trail, North Carolina 28079 Telephone 704-821-5401 Fax 704-353-7888 PLANNING DEPARTMENT BOARD MINUTES Tuesday, October 20, 2020 6:00 P.M. DETERMINATION OF QUORUM A quorum was present. Meeting was called to order by Ms. Deese CALL TO ORDER The following members of the governing body were present: Michael McCarver, Mischelle Reece, Cheryl Mimy, Meg Fielding, Joe Lytch, Sydney Board Members: Sandy & Larry Dukes Applicants: Oak Haven (formerly Harkey Creek); DA Davis, Palmetto RTC, LLC Brandi Deese - Planning Director, Matt Ward - Senior Planner, and Laurie Gable, Staff Members: Board Secretary Absent: None APPOINTMENT OF CHAIRPERSON Board Member Meg Fielding and Michael McCarver were nominated; Member Fielding was voted in as the new Chairperson with a 4 to 3 vote. APPROVAL OF MINUTES OF PREVIOUS MEETING Motion to approve July 21 & July 23, 2020 minutes was made by Member Fielding and seconded by Member McCarver. Motion passed unanimously. NEW BUSINESS CZ 2020-0095 OAK HAVEN (formerly Harkey Creek) 1 October 27, 2020 Mr. Ward gave an overview presentation of the project. See staff Report here: http://nc-indiantrail.civicplus.com/AgendaCenter/ViewFile/Agenda/_10202020-508 Ms. Sara Shirley, representing the applicant, gave a PowerPoint presentation and offered to answer board questions. Michael McCarver left the meeting at 6:17pm and resigned effective immediately via email to staff. Chairman Fielding reminded the Board that the decisions on all the following public hearing matters will be voted on at the October 22, 2020 virtual meeting. Board Q & A Chairperson Fielding asked for any public comments. Comments are as follows: Board Member Sandy expressed his concerns over where exactly the traffic is going through Sandalwood. He is concerned if there is on street parking, how can emergency vehicles get through? Ms. Shirley stated traffic will be between 2924 and 2928. Her response to the parking is on street parking is not permitted, that is why all homes will have a two-car garage as well as driveways that can hold two cars as well. Board Member Mimy stated she was concerned whether the roads will be wide enough going between two citizens homes and how will they be impacted? Member Fielding intervened that she feels as though the road looks wide enough for two cars to go past. Ms. Mimy continued by explaining she has concerns as to why they are not planning multiple exits and entrances to alleviate traffic on and off the main road. Ms. Shirley stated a traffic study was performed and NC DOT and Town Engineering staff both agreed additional road improvements are not required. Chairperson Fielding asked about part of the land is in Union County and part is in Indian Trail, what the process would be to get voluntary annexation. Chairperson Fielding worries about emergency exits; if a fire truck needs to come into a cul-de-sac will they have ample access and which fire station will cover this area. Chairperson Fielding inquired about what the lot sizes are. Ms. Shirley informed her that community with over 49 lots must have two exits. A truck maneuvering plan will be required during site plan review. Ms. Shirley stated they are 60 feet wide by 135 feet deep with a 10-foot side yard. As per Matt Ward, Baker is the fire station. Member Dukes wanted to know if the section that was highlighted represents all 84 homes. Member Dukes asked if there is a plan to tie into Fair Croft Way. Ms. Shirley responded yes, in two phases. Ms. Shirley also explained the project would tie into Fair Croft Way as originally platted. 2 October 27, 2020 Residents Q & A Resident John Hurley who was a participant on our Zoom call mentioned our maps do not show where the traffic will be going through on Sandalwood. Mr. Hurley also brought up that the Development was planned back in 1992. Ms. Deese intervened twice to explain that public comments need to be put in writing and we will be sure they are read to the Board Members prior to them making a vote on this project. Member Fielding noted that the vote will be taking place at the Planning Board meeting on October 22, 2020 and he is more than welcome to submit his questions in writing between tonight and tomorrow before 5:00pm. Mr. Hurley also brought up that the Development was planned back in 1992. Mr., Ward read public comments received to date. Chairperson Fielding stated that due to recent changes in the North Carolina land use law that permits virtual public hearings, decisions by the Board can only be made twenty-four (24) hours or later after closing of the hearings. For this reason, the Planning Board has scheduled a separate meeting on Thursday, October 22nd at 6:00 pm to receive any additional public comment and vote upon each of the items presented today. ADJOURNMENT Motion to adjourn was made by Member Reece, seconded by Member Mimy, and the motion passed unanimously. Chairperson: Meg Fielding Date: 10/20/20 Secretary: Laurie Gable 3 October 27, 2020